BOARD MEETING DATE: November 17, 1995

AGENDA NO.22

PROPOSAL:

Recommendation to Amend Contracts for Review and Data Entry of AB2588 Air Toxics Inventory Plans and Reports

SYNOPSIS:

Previously the Board approved contracts for a total of $750,000 to three contractors to review and correct plans and reports under the AB2588 Air Toxics Hot Spots Program. A portion of the contract money, reserved for additional reports, was not encumbered by June 30, 1995. Also, one contractor was terminated for poor performance and the residual contract money reverted to the Air Toxics Special Revenue Fund. This recommendation is to re-authorize up to $204,561 in AB2588 expenditures to complete the review of the remaining work. The total amount expended will be under the amount originally approved.

COMMITTEE:

Administrative Committee, October 27, 1995, Approved

RECOMMENDED ACTION:

1. Recognize AB2588 Air Toxics revenue in the amount of $204,561.

1. Appropriate $204,561 from the Undesignated Fund Balance to the Stationary Source Compliance Services and Supplies Major Object, Professional and Special Services account of the FY 1995-96 budget to fund review and data entry of the remaining AB2588 Air Toxics Inventory Plans and Reports, as set forth in the attached September 9, 1994 Board Letter.

1. Authorize the Executive Officer to execute amendments with AeroVironment, Inc. and Energy Environmental Research Corporation for the review and data entry of the remaining AB2588 Air Toxics Inventory Plans and Reports for a cumulative amount not to exceed $204,561.

James M. Lents, Ph.D.

Executive Officer

Background

Pursuant to the California Air Toxics "Hot Spots" Information and Assessment Act of 1987 (AB 2588), the AQMD is responsible for the evaluation and management of emission data reported on the Air Toxics Inventory Plans and Reports (ATIPs and ATIRs) which are submitted by facilities.

At the September 9, 1994 Board meeting, the Board approved awarding contracts to three companies to assist staff in the review and data entry of 3300 ATIPs and ATIRs. The total amount approved by the Board for this effort was $750,000 which was appropriated from the Air Toxics Special Revenue Fund. Subsequent to the Board approval, the contract work was conducted in two phases on a fixed price basis. Phase I was completed on February 28, 1995, and Phase II commenced on March 1, 1995. Out of the amount approved, only $624,352 was encumbered against the three contracts in FY 1994-95. The remainder of $125,648 was reserved for the review of additional ATIPs and ATIRs as required. Since the reserve was not expended in FY 1994-95, these funds reverted to the Air Toxics Special Revenue Fund.

Key Issues

In addition, staff recently terminated one of the contractors for poor performance. Therefore, the unspent balance on the contract of $78,913 has also reverted to the General Fund.

Since the FY 1994-95 budget is closed, this recommendation is to authorize re-appropriation of the previously approved funds ($125,648 and $78,913) for completion of the remaining ATIPs and ATIRs. Staff will reallocate the work to the remaining two contractors (AeroVironment, Inc. and Energy and Environmental Research Corporation).

Resource Impacts

This recommendation will not result in a net cost increase, and the total expenditure will be equal or less than the originally approved amount of $ 750,000.

Attachments

1. September 9, 1994 Board Letter
2. June 10, 1994 Board Letter

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