Report:

Administrative Committee

Synopsis:

The Administrative Committee met Friday, November 22, 1996, and reviewed the proposed agenda for the December 13, 1996 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, December 20, 1996, at 9:30 a.m., in Conference Room CC8.

Recommended Action:

Receive and File this report.

Jon D. Mikels, Chairman
Administrative Committee

Attendance:

Present were Jon Mikels and Committee Members Candace Haggard and Leonard Paulitz. Absent were Committee Members Michael Antonovich, Dr. William A. Burke, and Mee Hae Lee. Board Member Nell Soto also was present. In the absence of the foregoing Committee Members, and pursuant to the Procedure for Standing Committees of the Governing Board, adopted March 8, 1996, Chairman Mikels appointed Ms. Soto as an ad hoc member of the Administrative Committee for the meeting of November 22, 1996 only.

Administrative Committee Discussion Items:

Proposition 209: Following General Counsel’s briefing on the possible effects of Proposition 209 on the District and other state and federal agencies, discussion followed relative to Proposition 209 impacts on the District as a recipient of federal Section 105 grants, the District’s sub-contracting policies, its system for awarding preference points in RFP evaluations/contract awards, and its outreach activities. General Counsel also reported on the currently pending U.S. District Court (San Francisco) case filed by Proposition 209 opponents to block implementation of the law. A hearing and preliminary decision in this case were reportedly expected in the interim before the December 13 Governing Board meeting. General Counsel was asked to report on the status of the requested injunction at the December 13, 1996 Board meeting, and the Committee unanimously recommended that the District’s current policies concerning M/WBE contracts and outreach remain in effect.

Distribution of Funds to RTAC Pursuant to SB 836 for Voluntary Ridesharing: The Committee was advised by District Counsel Barbara Baird that the District would seek RTAC’s recommendation as to the rideshare agency or agencies through which these funds should be distributed, inasmuch as RTAC is not a legal entity to which the District could directly distribute funds. Ms. Baird noted that, to comply with the spirit of Senator Lewis’ legislation, the District could distribute money to one or more ride-share agencies, the ultimate recipients of such funds. The Committee then briefly discussed the development and funding of methodology to track program effectiveness.

Approval of Compensation for Board Member Assistant(s): No requests.

Proposed District Expenditure for Out-of-Country Travel: None.

Staff Recommendations for December 13, 1996 Board Meeting

Recommended for Approval by the Administrative Committee:

1. Reorganization of the Advisory Council: The Committee reviewed and discussed the issues raised by various commentors [ Gas Company, CCEEB, the Sanitation Districts of Orange and Los Angeles Counties, the City of Los Angeles, and two individuals.] in response to staff’s solicitation of same subsequent to the October 18 meeting of the Administrative Committee (a summary of said comments is included in the corresponding Board letter, agenda item #5). The Committee determined that the reorganization of the Advisory Council and its subordinate Advisory Groups, as well as appointments of Advisory Group members to serve on the Advisory Council, would remain as recommended. However, in response to certain of the referenced comments, Chairman Mikels recommended that the Advisory Group Charters be enhanced to better define the various groups’ responsibilities, and specifically to involve periodic AQMP review functions. Moved (Paulitz), seconded (Haggard), and unanimously approved, with the understanding that staff will bring revised Charters back to the Committee for consideration.

2. Establish 1997 Board Meeting Schedule: Moved (Soto), seconded (Paulitz), and unanimously approved.

3. Amend Contract for Employee Relations Litigation and Negotiation Services: Moved (Paulitz), seconded (Haggard), and unanimously approved.

4. Amend Four Contracts to Continue the Peer Review Process and Enhance Socioeconomic Impact Assessments: Moved (Paulitz), seconded (Haggard), and unanimously approved.

5. Execute Contract for Travel Agency Services: Moved (Paulitz), seconded (Haggard), and unanimously approved.

6. Issue RFP to Enhance the Current RECLAIM Trading Credit Computer System: Moved (Haggard), seconded (Soto), and unanimously approved.

7. Issue RFP to Enhance Electronic Permit Application Filing System: Moved (Paulitz), seconded (Haggard), and unanimously approved.

8. Issue RFP for Development of Workflow Automation System and Initial Applications: Moved (Haggard), seconded (Paulitz), and unanimously approved.

Report on Board Member Travel Authorized by the

Chairman (October 18-November 22, 1996):

DATE	TRAVELER	DESTINATION	PURPOSE
10/27-11/1/96	Leonard Paulitz	Detroit, MI	DOE Contractors’ Meeting
11/14-15/96	James Silva Nina Hull, Board Asst	Sacramento Sacramento	CARB Meeting CARB Meeting
12/8-10/96	Jon Mikels, Candace Haggard	Lake Arrowhead	UCLA Transportation, Land Use & Air Quality Symposium on ISTEA Reauthorization

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