Issue RFP to Pre-qualify Vendors for Library Services and Supplies

AGENDA NO. 13

PROPOSAL:

• Issue RFP to Pre-qualify Vendors for Library Services and Supplies
  

SYNOPSIS:

• AQMD is seeking to pre-qualify vendors providing various library services and supplies. Vendors selected will be issued blanket purchase orders for the acquisition, cataloging, and shelf preparation of books, periodicals, and other printed and multi-media materials in the AQMD's library. The use of blanket purchase orders facilitates acquisition of books, articles and reports, and reduces the labor required to type and process pre-paid purchase orders. This bidding and pre-qualification process will ensure that the AQMD is using the most cost-effective providers for these services and supplies.

.

COMMITTEE:

• Administrative, June 21, 1996, Recommended for Approval
  

RECOMMENDED ACTION:

• Approve the release of RFP#9697-1 entitled "Request for Proposals for Library Services and Supplies."
  

James M. Lents, Ph.D.
Executive Officer

BRW:VM:RKV:AG

In the FY 1996-97 Budget, funds were allocated to maintain current subscriptions to technical and environmental periodicals, update the reference collection, and ensure a current collection of environmental science and technology books and reports, which represent 60 percent of the library's collection. These materials provide critical research and reference information on air quality-related topics and are used extensively by AQMD staff and by outside users, including other agencies, regulated industries, and the public.

Proposal

Through the attached RFP, the AQMD is seeking to competitively pre-qualify vendors providing various library services and supplies. The result will be a staff recommendation to issue blanket purchase orders to the selected vendors for the acquisition, cataloging, and shelf preparation of books, periodicals, and other printed and multi-media materials in the AQMD's library during FY 1996-97. The use of blanket purchase orders will facilitate the ordering of these supplies and services and reduce the labor otherwise required to process purchase orders. This bidding and pre-qualification process will ensure that AQMD is using the most cost-effective providers for these services and supplies. Vendors selected as a result of this RFP process will remain pre-qualified for a period of two years.

Staff will develop a public service announcement advertising the RFPs on local radio stations and will advertise this RFPs in the following publications:

California State Contracts Register, Eastern Group Publications, El Chicano, Hispanic News, Inland Valley Daily Bulletin, La Opinion, La Voz, Los Angeles Sentinel, Los Angeles Times, M/W/DVBE Source, Orange County Register, Precinct Reporter, Rafu Shimpo, Riverside Press-Enterprise, San Bernardino Sun, The Black Voice News, and The Excelsior.

Copies of the RFPs will be sent to the Black and Latino Legislative Caucuses and interested minority contractors/professional associations and vendors listed in the Los Angeles County, MTA, Cal Trans, and Inland Area MBE/WBE directories. Further, the RFPs will be placed on the AQMD's internet and bidders' 24-hour telephone message line.

Attachment

RFP #9697-1