Report:

Administrative Committee

Synopsis:

The Administrative Committee met Friday, October 18, 1996 to review the proposed agenda for the November 8, 1996 Board meeting and discuss various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, November 22, 1996, at 9:30 a.m., in Conference Room CC8.

Recommended Action

Receive and File this report.

Jon D. Mikels, Chairman
Administrative Committee

Attendance:

Present were Committee Chair Jon Mikels and Committee Members Candace Haggard, Mee Lee and Leonard Paulitz. Supervisor James Silva was also present, not voting.

Administrative Committee Discussion Items:

Composition, Duties and Activities of the Advisory Council: After review and discussion of the draft Board letter and resolution on this item, it was determined that the revised draft material should be circulated to the District�s various Advisory Groups for their consideration and input. The revised draft Board letter and resolution, as well as suggestions from said Advisory Groups, will be reviewed by the Committee at its November 22, 1996 meeting for recommendation in anticipation of the December 13, 1996 Governing Board meeting.

Fiscal Impact of Proposed Amendments to Rule 219: Staff briefed the Committee on the fiscal impact of removing permitted equipment from the system, pursuant to proposed amendments to Rule 219 to be brought to the December Board meeting. Chair-man Mikels requested staff to include a determination of the District�s savings in staff time and other resources resulting from the removal of corresponding permit processing tasks. Update on January 31, 1997 Legislative Summit: Staff briefed the Committee on the format and focus of this event, and noted the need for Board Member involvement in the promotion of the same.

Provide Additional Funding for Technical Support of AQMD�s Technology Advancement Program: Upon Ms. Lee�s motion that this item be added to the Administrative Committee Agenda for discussion, and unanimous approval thereof, the Committee recommended approval of this item with the direction that the Board letter be amended to note the efficiency and feasibility of granting these nominal sole-source contracts as opposed to the more involved and expensive RFP process, as well as noting the Committee�s review and recommendation for approval of this item. Dr. Lents advised that he has instructed staff to take the necessary steps to pre-qualify contractors for instances such as this.

Approval of Compensation for Board Member Assistants:

No recommendations.

Proposed District Expenditure for Out-of-Country Travel:

None.

Staff Recommendations for November 8, 1996 Board Meeting

Recommended for Approval by the Administrative Committee:

1. Amend Contract with Telos Consulting Services and Issue an RFP for Short- and Long-Term Systems Development and Maintenance Support: Item was moved by Lee, seconded by Haggard, and unanimously approved.

2. Issue an RFP to Implement the Design for New Permit Streamlining System: Item was moved by Lee, seconded by Haggard, and unanimously approved.

3. Establish Lists of Pre-Qualified Vendors to Provide Recycled Copy Paper, Printing Services, Miscellaneous Paper Stock, Unleaded Fuel, and Automotive Mechanical Repair and Services: Item was moved by Lee, seconded by Paulitz, and unanimously approved.

4. Approve Disposal of Obsolete or Non-Repairable Office Equipment and Furnishings: Item was moved by Lee, seconded by Haggard, and unanimously approved.

Report on Board Member Travel Authorized by the Chairman (September 20-October 18, 1996):
DATE	TRAVELER	DESTINATION	PURPOSE
9/26-27/96	James Silva Nina Hull, Board Asst	Sacramento Sacramento	CARB Meeting CARB Meeting