Report:

Administrative Committee

Synopsis:

The Administrative Committee met Friday, March 21, 1997, and reviewed the proposed agenda for the April 11, 1997 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, April 18, 1997, at 9:30 a.m., in Conference Room CC8.

Recommended Action:

Approve this report.

Jon D. Mikels, Chairman
Administrative Committee

Attendance:

Present were Jon Mikels and Committee Members Mee Hae Lee, Leonard Paulitz and Roy Wilson. Absent were Committee Members Michael Antonovich and Dr. William A. Burke. Also attending were Board Members Cody Cluff and Nell Soto. In the absence of the referenced Committee Members, and pursuant to the Procedure for Standing Committees of the Governing Board, adopted March 8, 1996, Chairman Mikels appointed Cody Cluff and Nell Soto as ad hoc members of the Administrative Committee for the meeting of March 21, 1997 only.

Administrative Committee Discussion Items:

Executive Officer’s Draft Budget and Work Program Recommendation: The Committee received an overview of the proposed FY 1997-98 budget from Director of Finance Rick Pearce, addressing program changes, cost reductions, revenues, impacts of new legislation on revenues, cumulative changes in the California Consumer Price Index relative to fee increases, the budget process, and staffing issues.

Status of EPA’s Proposed Standards Regarding Ozone and PM2.5: Deputy Executive Officer Dr. Barry Wallerstein briefly discussed the proposed standards and relative dates.

Clean Air Ambassador Program: Public Advisor La Ronda Bowen briefed the Committee on this pilot program, launched on February 28, with seven District teams visiting different businesses to receive their input on how the AQMD could more effectively serve them. Ms. Bowen reported that the businesses’ response has been positive, and that a summary of their comments will be made available.

Approval of Compensation for Board Member Assistant(s): The Committee considered and recommended approval of the proposed compensation and contract for Cody Cluff’s Board Consultant, Jennifer S. Korn, in accordance with the guidelines set forth in the Board Member assistance policy. Ms. Korn’s compensation was confirmed at $45.00 per hour as a Board Member Consultant (independent contractor status). Moved (Mikels), seconded (Wilson), and unanimously approved.

Proposed District Expenditure for Out-of-Country Travel: Executive Officer Dr. James Lents reported that the District has been asked to provide technical assistance to the Government of Chile’s national environmental regulatory agency, CONAMA, the equivalent of our U.S. EPA, in the review and evaluation of their national air quality attainment plan. It was proposed by CONAMA that Dr. Lents and Sr. Manager of VOC Rules/New Source Review Dr. Anupom Ganguli travel to Santiago, Chile in April to provide technical assistance, with a subsequently scheduled follow-up trip by Manager of Air Quality Evaluation/Modeling Henry Hogo to provide assistance with CONAMA’s modeling efforts. This proposed travel will be fully funded by CONAMA and will involve no expense to the District, other than the time of the individuals involved. Moved (Wilson), seconded (Paulitz), and unanimously recommended for approval by the full Board at its April 11 meeting.

Staff Recommendations for April 11, 1997 Board Meeting

Recommended for Approval by the Administrative Committee:

1. Amend Contract with Sierra Cybernetics to Enhance the Facility Permits Processing System: Upon discussion of costing issues relative to the first and second phases of this multi-year contract, Ms. Lee requested that when future multi-year contracts are proposed, appropriate language be added to the Board letter indicating an estimate of the total cost of the multi-year contract. Subject to this revision, regarding the estimated cost of the total contract being referenced in this Board letter, this item was moved (Lee), seconded (Soto), and unanimously approved.

2. Execute Contract with Thirdwave Corporation to Develop Workflow Automation System and Initial Application: Further to the above discussion on multi-year contracts, Director of Information Management Dr. Vinita Mathur provided cost estimates for the first and second years of this proposed contract. Subject to this information being provided within the Board letter, this item was moved (Paulitz), seconded (Soto), and unanimously approved.

3. Execute Agreement with State of California Department of General Services to Purchase Vehicles: Moved (Soto), seconded (Paulitz), and unanimously approved.

4. Reallocate Funds to Purchase a Karl Fischer Titration System for the Analysis of VOCs: Moved (Wilson), seconded (Soto), and unanimously approved.

5. Issue RFP to Prequalify Temporary Employment Services Providers: Moved (Paulitz), seconded (Wilson), and unanimously approved.

6. Establish List of Prequalified Counsel to Represent AQMD in Possible Future Worker’s Compensation Matters and Related Litigation: Moved (Wilson), seconded (Lee), and unanimously approved.

7. AQMD Funding Sources and Motor Vehicle Registration Fees Report to CARB for FY 1995-96: Upon discussion of the history and current status of this report, as well as the MSRC’s consideration of the emission reduction(s) quantification of AB2766 credits and their possible inclusion in future AQMPs, this item was moved (Paulitz), seconded (Lee), and unanimously approved.

Report on Board Member Travel Authorized by the

Chairman (February 21-March 21, 1997):

DATE	TRAVELER	DESTINATION	PURPOSE
3/17/97	Jon Mikels	Sacramento	Scheduled meetings with California Legislators
3/27-28/97	James Silva	Sacramento	CARB Meeting
5/3-8/97	Nell Soto	Miami, Florida	American Public Transit Association’s 1997 Bus Operations, Technology and Management Conference