Report:

Administrative Committee

Synopsis:

The Administrative Committee met Friday, July 18, 1997, and reviewed the proposed agenda for the August 8, 1997 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, August 22, 1997, at 9:30 a.m., in Conference Room CC8.

Recommended Action:

Receive and file this report.

Jon D. Mikels, Chairman
Administrative Committee

Attendance:

Present were Jon Mikels and Committee Members Mike Antonovich, Mee Hae Lee, and Roy Wilson. Absent were Committee Members William A. Burke and Leonard Paulitz. Also attending were Cody Cluff, Ronald O. Loveridge, and Nell Soto. In the absence of Dr. Burke and Councilman Paulitz, and pursuant to the Procedure for Standing Committees of the Governing Board, adopted March 8, 1996, Chairman Mikels appointed Cody Cluff and Ronald O. Loveridge as ad hoc members of the Administrative Committee for the meeting of July 18, 1997 only.

Administrative Committee Discussion Items:

Status of EPA’s Proposed Standards Regarding Ozone and PM2.5: Deputy Executive Officer of Planning, Transportation and Information Management Dr. Barry Wallerstein reported that the U.S. EPA has promulgated the new standards and that a detailed staff analysis is underway. Dr. Wallerstein further advised that the Governing Board would be provided with a summary of said analysis.

Approval of Compensation for Board Member Assistant(s): The Committee considered and recommended approval of the proposed contract amendment for Chairman Mikels’ assistant, Daniela Fernandez, to include mileage reimbursement in the sum of $2,000 for Fiscal Year 1997-98. Unanimously approved.

Out-of-Country Travel: None.

Contract Policy Change: Deputy Executive Officer of Technical Support Services Nick Nikkila advised that the July 11 meeting of the Ad Hoc Committee to Review Sole Source Contracting had to be re-scheduled and, thus, this item would come before the Administrative Committee for recommendation(s) on August 22, 1997.

Appoint Interim Executive Officer Pending Recruitment: Upon discussion of this item by the Committee in closed session, and upon the advice of General Counsel Peter Greenwald, Chairman Mikels advised of the criteria established by the Governing Board at its July 11, 1997 meeting and used by the Committee in selecting an Interim Executive Officer, i.e., the candidate selected would be from within the organization and would not be a candidate for the permanent position. Thereafter, Chairman Mikels advised that the Committee had selected Dr. Barry Wallerstein as the Interim Executive Officer by the following vote: Ayes: Mikels, Lee, Loveridge and Wilson; Noes: none; Abstentions: Antonovich and Cluff. In conclusion, Chairman Mikels advised that such selection was a provisional, interim appointment subject to ratification by the full Board at its August 8, 1997 meeting.

Addition of Agenda Item Pursuant to Rules of Procedure: Cody Cluff requested the following item be placed on the August 8, 1997 Governing Board agenda: "Call for the removal of the current AQMD Board Chairman and replace the chairman with a board member chosen by the present governing board. The new chairman would fill the remaining term of the present chairman." General Counsel Peter Greenwald advised that the request complied with the Board’s established procedures for additions of items to the Board’s agenda.

Staff Recommendations for August 8, 1997 Board Meeting

Recommended for Approval by the Administrative Committee:

1. Establish Membership of Advisory Groups: Chairman Mikels distributed a summary of members of predecessor groups, individuals who had expressed interest in future service and the Chairman’s initial recommendations for membership. Chairman Mikels requested that Administrative Committee members review this material and provide their own recommendations at or prior to the August 22, 1997 Administrative Committee meeting, including the individual Board Member appointment of one member to the Home Rule Advisory Group. The Committee approved the Chairman’s recommendations and it was agreed that the remainder of the vacancies would be considered at the August 22, 1997 Administrative Committee meeting. The charter for Local Government & Small Business Assistance Committee provides for three members who are Governing Board Members. The three Board members serving on its predecessor committee, the Interagency AQMP Implementation Committee, were Michael Antonovich, Ron Loveridge, and Jon Mikels. Chairman Mikels inquired of Supervisor Antonovich his interest in continuing to serve and the Supervisor concurred with Mee Lee’s motion to appoint Nell Soto in his place, joining Jon Mikels and Ron Loveridge. Unanimously approved.

2. Issue RFP for Executive Search Services: Unanimously approved (Lee/ Loveridge).

3. Amend Contract for Technical Assistance Services to AQMD in Support of the AB 2766 Subvention Fund Program: Director of Intergovernmental Affairs Oscar Abarca provided a brief status report on this item, advising of the need for continued, expanded assistance to local governments in support of the AB 2766 Subvention Fund, whereupon it was recommended that this matter be continued to the August 22, 1997 Administrative Committee meeting pending review of staff’s analysis and evaluation of the effectiveness of the services provided under this contract. Said continuance was moved (Lee), seconded (Wilson), and passed with one objection (Cluff).

4. Issue RFQ to Replace and Upgrade Older File Servers: Supervisor Antonovich requested that the Daily News, Antelope Valley Press, and Santa Clarita Signal be added to the list of publications in which RFPs and RFQs are advertised and Supervisor Wilson requested that the Palm Springs Desert Sun also be added. With this addition, this item was unanimously approved (Lee/Antonovich).

5. Authorize Purchase of Centralized System Management Software: Unanimously approved (Wilson/Lee).

6. Issue RFP and Reappropriate Funds to Purchase Laboratory Information Management System: Unanimously approved (Lee/Antonovich).

7. Issue RFQ for Janitorial Services at Diamond Bar Headquarters: Unanimously approved (Antonovich/Lee).

8. Recognize and Appropriate Funds from Western States Petroleum Association for Study of Electronic Alternatives to Strip Chart Recorders: Unanimously approved (Lee/Wilson).

Report on Board Member Travel Authorized by the

Chairman (June 20-July 18, 1997):

DATE	TRAVELER	DESTINATION	PURPOSE
7/24-25/97	James Silva	Sacramento	CARB Meeting
7/29-30/97	Jon Mikels	South Lake Tahoe	Address CCEEB’s Annual Summer Issues Seminar which examines current and emerging issues in the environmental arena, specifically trading programs.