Proposal:

Report on Major Projects for Information Management Scheduled to Start During the First Six Months of FY 1997-98

Synopsis:

Information Management is responsible for designing, developing, installing, and maintaining data automation systems for the AQMD as a whole. This action is to provide advance notification on major automation contracts and projects to be initiated by Information Management during the first six months of FY 1997-98. A similar report will be provided in January 1998 covering major contracts and projects anticipated during the next six-month period.

Committee:

Administrative Committee, June 20, 1997, Received and filed.

Recommended Action:

Receive and file the attached report.

James M. Lents, Ph.D.
Executive Officer

Background

Information Management (IM) provides a wide range of information systems and services in support of all AQMD operations. IM’s primary goal is to provide automated tools and systems to implement Board-approved rules and regulations and to improve internal efficiencies. AQMD’s approved Budget identifies specific projects planned during the fiscal year to develop, acquire, enhance, or maintain mission-critical information systems. In July and January of each fiscal year, Information Management will be providing a report to the Board that details major projects/contracts or purchases that are expected during the next six months.

Summary of Report

The attached report identifies each of the major projects/contracts or purchases that are expected to come before the Board between July 1, 1997 and December 31, 1997. Information provided for each project includes a brief project description, approved FY 97/98 Budget, and the schedule associated with known major milestone (issue RFP/RFQ, execute contract, etc.).

Attachment

Information Management Major Projects for the Period July 1, 1997 through December 31, 1997

Item	Brief Description	Budgeted Funds ($)	Schedule of Board Actions
Purchase Replacement Banyan Servers	Replace/upgrade older file servers to provide better network access, improve performance, and stabilize the network through reduced downtime.	$150,000	Issue RFQ 8/8/97 Execute contract 11/14/97
Purchase Replacement Network Laser Printers	Upgrade or replace network laser printers that have reached the end of their useful life. The printer upgrades and replacements will ensure compatibility of both hardware and software throughout the AQMD.	$50,000	Issue RFQ 8/8/97 Execute contract 11/14/97
Purchase Centralized System Management Software	Obtain system management software that will provide administration of desktop computer systems from a central network server.	$125,000	Approve purchase 8/8/97
System Development Outsourcing	Add funding to the four system development outsource contracts to cover new task orders for FY 1997-98. Tasks include the following: • Cut Smog Compliance System ($50,000 from SSC) • Contracts Tracking System • Permit Application Tracking System (PATS) • CLASS-Finance System Conversion to 32-bit Architecture • CLASS-Compliance System Enhancements ($85,000 from SSC) • CLASS-Permit System Enhancements ($50,000 from SSC) • STIMS Enhancements ($75,000 from AST) • Further Development of AIRNet • Migrate CAPPS to CLASS • Migrate Board Agenda Tracking System to New Workflow System • CAR Conversion • Records Tracking System	$630,000	Amend contracts 9/12/97

Item	Brief Description	Budgeted Funds ($)	Schedule of Board Actions
Emission Reporting System	Obtain public data network services in support of the RECLAIM Emission Reporting System. This service agreement will include an option for annual renewal in the future.	$49,000	Execute contract 9/12/97
Purchase Standard Office Software Upgrades	Upgrade standard office software products (word processing, spreadsheet, graphics and presentation, and database management system) to 32-bit versions to take advantage of the capabilities and features of the upgraded 32-bit desktop operating system.	$135,000	Approve purchase 9/12/97
New Finance Accounting System	Acquire an integrated accounting system (including an accounting software package to replace Bi-Tech, a new computer that combines a UNIX operating system with a relational database management system to replace the HP935, and migration/ conversion of the current system functionality and addition of new functionality needed to achieve an efficient unified accounting system) for Finance.	$420,000 ($270,000 in contracts and $150,000 in fixed assets)	Issue RFP 10/10/97 Execute contract 4/10/98
Network Bandwidth Upgrade	Upgrade network cabling from the computer room to the desktop to achieve higher information transmittal speed (100 million bps). This solicitation will be based on an analysis of AQMD’s current network architecture that will be released for bid in July, 1997 ($25,000 budgeted).	$350,000*	Issue RFQ 12/12/97 Execute contract 5/8/98

* Pending further technical and financial analysis.