Proposal:

Amend Contracts to Provide Short- and Long-Term Systems Development and Maintenance Support

Synopsis:

On February 14, 1997 the Board approved the execution of task order-type contracts with four companies to obtain short- and long-term systems development services on a task-by-task basis. As further system development requirements are identified, additional funding must be added to each contract. This is to amend the contract with three (COMSYS Technical Services, Majesco Software, and Sierra Cybernetics) of the four task-order firms to incorporate essential system development tasks. Funds for these services ($563,500) are included in the FY 1996-97 Budget.

Committee:

Administrative, April 18, 1997, Recommended for Approval

Recommended Action:

Authorize the Chairman of the Board to execute amendments to the contracts for systems development services with COMSYS Technical Services, Majesco Software, Inc., and Sierra Cybernetics, Inc., to increase the contract amount for each by $187,834, $187,833, and $187,833, respectively.

James M. Lents, Ph.D.
Executive Officer

Background

At the February 14, 1997 meeting, the Board approved contracts with several vendors for systems development services, both routine system maintenance for newly migrated systems and additional system development. At the time these contracts were executed, it was expected that the contracts would be modified in the future to add funding from approved budgets as system development requirements were identified and sufficiently defined so that task orders could be prepared.

These contracts are Basic Ordering Agreements where individual task orders are issued on a competitive basis. Additional development efforts are needed to enhance system functionality and to provide AQMD staff with additional automation for improving productivity. At the same time, Information Management is developing and/or acquiring systems capable of efficiently implementing new and evolving rules such as RECLAIM and NSR rules. Having multiple contracts provides a pool of well-qualified professionals who have demonstrated their understanding of and expertise in system maintenance and development tasks.

Task orders initiated and anticipated for the current systems development effort are shown in the attached Table 1. Additional system development needs (Table 2) have also been identified and defined. The estimated cost to complete the work on these additional system development tasks exceeds the amount of funding in the existing contracts.

Proposal

The contracts should be amended to add additional funding in the amount of $563,500 to cover this anticipated effort: $187,834 for COMSYS Technical Services, $187,833 for Majesco Software, Inc., and $187,833 for Sierra Cybernetics, Inc.

Resource Impacts

Funds for these services are included in the approved Fiscal Year 1996-97 Budget ($370,000 from SSC and $193,500 from Information Management). Additional funding in the amount of $422,000 for system development has been requested in the FY 1997-98 Budget. Board approval will be obtained prior to allocating those funds to the system development contracts.

The total encumbrance for each contract is as follows:

Contractor	Amount to Date	This Addition	Total	FY 1997-98 Budget
COMSYS Tech Svcs	$185,000	$187,834	$372,834	---
Majesco Softward Inc	$150,000	$187,833	$337,833	---
Sierra Cybernetics	$150,000	$187,833	$337,833	---
FY 1997-98 Budget	---	---	---	$422,000
TOTALS	$485,000	$563,500	$1,048,500	$1,470,500

Tables 1 and 2

/ / /

TABLE 1

CURRENT ACTIVE SYSTEM DEVELOPMENT TASK ORDERS

Task Order Number	Title
IM01-97	Upgrade CLASS-Compliance for Windows 95
IM02-97	Develop Hearing Board Tracking System
IM03-97	Upgrade Facility Permit System for Windows 95
IM04-97, IM05-97	Finance System Maintenance
IM06-97	Upgrade CLASS-Permitting for Window 95
IM07-97	Upgrade RECLAIM NOx/SOx Central Station for Windows 95

TABLE 2

SYSTEM DEVELOPMENT TASKS
SCHEDULED FOR RELEASE

System	Title
CLASS	Upgrade CLASS Applications for Windows 95 • New Source Review • Finance • Source Test Information Management System
CLASS-Finance	Enhance On-Line Transaction Processing
	Enhance Batch Billing Programs
RTC	Enhance the RECLAIM Trading and Tracking System
Central Station	Further Enhancement of the RECLAIM NOx/SOx Central Station
Facility Permits	Develop Tracking System for Title V Permits
Transportation	Develop Client-Server Application for Rule 2202
EFB	Upgrade Emission Fee Billing System for Windows 95
	Upgrade the Emission Fee Billing System for the 97/98 Reporting Cycle
CLASS-STIMS	Enhance Source Test Information Management System
All	CLASS System Object Development
CLASS-Compliance	Convert DPO-Notice of Violation to Windows Environment

Attachment