REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, September 19, 1997, and reviewed the proposed agenda for the October 10, 1997 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, October 24, 1997, at 9:30 a.m., in Conference Room CC8.

RECOMMENDED ACTION:

Approve this report.

Norma J. Glover, Chairman
Administrative Committee

Attendance:

Present were Administrative Committee Chairman Norma Glover, Committee Members James Silva, Richard Alarcon, Wayne Nastri, and Nell Soto. Absent were Committee Members Michael Antonovich and Mee Hae Lee.

Administrative Committee Discussion Items:

Status of EPA’s Proposed Standards Regarding Ozone and PM2.5: Acting Executive Officer Dr. Barry Wallerstein reported that staff has concluded nine workshops regarding the new EPA ozone and fine particulate matter (PM_2.5) standards. The workshops provided information and presented future District efforts needed to address the new standards. Staff is currently trying to get on EPA’s Federal Advisory Committee Act (FACA) agenda, but has not yet been successful. If AQMD is not formally on the FACA agenda, staff will have written handouts for all members and will be available to answer questions.

Approval of Compensation for Board Member Assistant(s): None.

Out-of-Country Travel: None.

Advisory Group Appointments: The Committee reviewed Dr. Wallerstein’s updated, draft version of the proposed membership lists for the following four groups: Ethnic Community Advisory Group; Home Rule Advisory Group; Scientific, Technical & Modeling Peer Review Advisory Group; and the Technology Advancement Advisory Group. Although there are still vacancies remaining, it was recommended to proceed with the formation of the Groups and fill the vacancies as soon as new members are recommended and approved. Unanimously approved.

Discussion and Consideration of Proposition 209 Options: General Counsel Peter Greenwald distributed a document regarding Proposition 209. The Committee reviewed and discussed the information relative to current District contracting policies on minority and women owned businesses; required modifications to those policies as a result of Proposition 209; options including key preference points not based on race or gender, key "Good Faith Effort" options, and outreach options. In addition the Committee discussed empowerment zones and directed staff to develop a policy to include the issues discussed for review at the October 24, 1997 Administrative Committee meeting. It was recommend that the policy also be included in the contracting policy of the Mobile Source Air Pollution Reduction Review Committee. Unanimously approved

Mr. Brian Mayer addressed the Committee as a member of the public noting that California voters approved Proposition 209 in November 1996 and stated the District should have anticipated the ramifications. Mr. Mayer alleged that contracts were being let yet some vendors were not allowed to bid because they were unable to obtain certification. Councilman Alarcon raised a Point of Order stating Mr. Mayer’s concerns should not be addressed at this Committee meeting and suggested that Mr. Mayer discuss his grievance with Mr. Greenwald.

Pending formal revision of the District’s contracting policies relative to Proposition 209, Mr. Greenwald proposed interim amendments to District contracting policies. Ms. Glover moved to approve the amendments. The motion was seconded by Mr. Nastri, and passed 4-0, with Mr. Alarcon abstaining.

The Committee recommended that the new policy that will be presented at the October 24 Administrative Committee meeting will include the Option for General Policy Statement Regarding Diversity in Contracting and Employment. Unanimously approved.

NOTE: Agenda Item #2 contains the interim policy proposal.

Staff Recommendations for October 10, 1997 Board Meeting

Recommended for Approval by the Administrative Committee:

1. Execute Contract to Acquire Meteorological Sensor Systems: Unanimously approved
   

2. Authorize Purchase of Network Laser Printers: Mr. Alarcon stated his concern regarding the advisement associated with this item relative to the possibility the award may go to a different bidder due to the Proposition 209 court decision. He recommended the Request for Quotations be re-released. Mr. Greenwald responded all bidders were advised in advance that the policy could change pending the court’s decision and the District was in a defensible position. The item was duly moved and seconded, and passed 4-0, with Mr. Alarcon abstaining.
   

3. Issue RFP for Privatization of Portions of Annual Emissions Report Program: Unanimously approved.
   

4. Issue RFQs to Pre-Qualify Vendors for Printing and Photocopy Paper, Printing Services, Automotive Mechanical Repair and Service and Unleaded Fuel: Unanimously approved.
   

5. Establish Lists of Pre-Qualified Vendors to Provide Publishing Services for Legal Notices and Advertisements, Miscellaneous Office Supplies, and Consumable Computer Supplies: Unanimously approved.

Report on Board Member Travel Authorized by the Chairman (September 19-October 24, 1997): An additional request for per diem from Board Member Leonard Paulitz to attend The League of Cities’ Environmental Quality Committee on October 12, 1997 in San Francisco, California was also approved.

DATE	TRAVELER	DESTINATION	PURPOSE
10/23-24/97	James Silva	Sacramento	CARB Meeting
10/27-30/97	Wayne Nastri	Dearborn, MI	DOE Annual Automotive Technology Development Customers’ Coordination Meeting

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