BOARD MEETING DATE: September 12, 1997 AGENDA NO. 25

BOARD MEETING DATE: September 12, 1997 AGENDA NO. 25

REPORT:

Summary of Board-Approved and Executive Officer-Approved Changes to the FY 1996-97 Approved Budget

SYNOPSIS:

This is the annual report for FY 1996-97 of budget transfers that were approved by the Board or the Executive Officer.

COMMITTEE:

Not applicable.

RECOMMENDED ACTION:

Receive and file the attached Summary of Board-approved and Executive Officer-approved Changes to the FY 1996-97 Approved Budget.

Barry R. Wallerstein, D.Env.
Acting Executive Officer

Background

Following CARB’s March 1995 review of the AQMD’s Three-Year Budget Forecast, several recommendations were made by the state regarding AQMD programs. In the budget area, CARB recommended that staff report on all midyear revisions to the budget approved by the Board or the Executive Officer. This is the third annual report of Board-approved and Executive Officer-approved budget changes.

The attached Board-approved budget changes reflect actions taken by the Board to increase the budget or transfer budget moneys between Major Objects (Salaries; Services and Supplies; Capital Equipment). The Executive Officer-approved budget changes do not increase the budget but reallocate already-budgeted funds within a Major Object. All expenditures relating to these increases and/or transfers follow Board-established policy regarding purchasing and contracting.

SUMMARY OF BOARD-APPROVED AND EXECUTIVE OFFICER-APPROVED
CHANGES TO THE FISCAL YEAR 1996-97 APPROVED BUDGET

**Board-Approved Budget Changes**
Date of Board Action	Budget Increases	Description
July 1996	$ 1,196,900	Recognize revenue from the EPA and appropriate funds from Undesignated Fund Balance to Applied Science and Technology for three air monitoring projects.
	$ 150,000	Recognize revenue from the ARB and appropriate funds from Undesignated Fund Balance to Applied Science and Technology for the second year operation of the monitoring sites for the Children’s Health Study.
	$ 23,000	Recognize revenue from the EPA and appropriate funds from Undesignated Fund Balance to the Public Advisor to assist in developing the small business assistance program.
September 1996	$ no increase	Transfer $15,000 from the District Counsel’s services and supplies budget to their fixed assets budget for the purchase of CD-ROM drives and related hardware.
December 1996	$ 200,000	Appropriate funds from Undesignated Fund Balance to District General to amend the contract for employee relations litigation and negotiation services.
January 1997	$ no increase	Transfer $1.5 million from the Air Quality Assistance Fund to the General Purpose Agency Fund to be held for the Regional Transportation Agencies Coalition pursuant to Health and Safety Code sections 40458 and 44243.5.
February 1997	$ 281,015	Transfer funds from the Undesignated Fund Balance to office/division budgets for the provisions of the approved memorandum of understanding with the Teamsters Local 911.
April 1997	$ no increase	Transfer $282,600 from District General’s fixed asset budget to District General’s services and supplies budget and transfer $21,800 from Information Management’s fixed asset budget to Information Management’s services and supplies budget for the purchase of computer-related items no longer classified as a fixed asset.
	$ no increase	Transfer a total of $105,000 from within Planning and Policy’s services and supplies budget as follows for work on the AQMP, for work as a result of changes in the Advisor Committee’s membership, and for challenges to the technical credibility of the AQMP: $25,000 to Public Notice and Advertising and $80,000 to Overtime.
	$ 225,000	Recognize revenue from the ARB and appropriate funds from the Undesignated Fund Balance to Technology Advancement for the demonstration of a fuel-borne catalyst system to reduce NO_x and particulate emissions from diesel-fueled vehicles.
	$ 140,000	Recognize revenue from the ARB and appropriate funds from the Undesignated Fund Balance to Technology Advancement for cost-share evaluation of in-use vehicles retrofitted with advanced after-market catalytic converters.
	$ 59,915	Transfer a total of $59,915 from Undesignated Fund Balance to office/division budgets for the approved salary and benefit adjustments for noncontract management, confidential, and attorney employees.
May 1997	$ 134,240	Transfer a total of $134,240 from Undesignated Fund Balance to office/division budgets as a result of the approval of the Memorandum of Understanding with the San Berardino Employees Association regarding the Professional bargaining unit.
June 1997	$ 345,000	Recognize revenue from the EPA, U.S. Navy, ARB, Ports of Los Angeles and Long Beach, and the Pacific Merchants Association and appropriate funds from Undesignated Fund Balance to Planning and Policy for the Tracer Dispersion Study of Shipping Emissions during the 1997 Southern California Ozone Study.
	__________ $ 2,755,070	Total Board-approved FY 1996-97 budget changes.
	$ 95,792,304	FY 1996-97 adopted budget.
	========= $ 98,547,374	FY 1996-97 ending budget.

Executive Officer-Approved Budget Changes:

The Executive Officer-approved budget changes were not increases to the FY 1996-97 budget but were reallocations of already-budgeted funds to meet operational needs within or between various offices or divisions.

Office or Division Net Changes Description

District General $ 4,650 Funds from Public Advisor’s budget for set up of the Clean Technology Center.

District Counsel $ 50,000 Funds from Planning and Policy for legal work on lawsuits challenging Board actions on CEQA grounds.

District Prosecutor $ (40,820) Funds to Planning and Policy for the transfer of one staff position.

Public Advisor $ (36,014) For a reallocation of budgeted funds for the purchase of promotional outreach materials; funds transferred to Stationary Source Compliance for a Rule 1113 study; funds transferred to Technology Advancement for the South El Monte High School Solar Bike Project; funds transferred from Technology Advancement for annual California Fleet Operators Conference; a reallocation of budgeted funds for full-page advertising with the San Bernardino Stampede and Rancho Cucamonga Quakes minor league baseball teams; funds transferred to District General for set up of the Clean Technology Center; and funds transferred to Technology Advancement for Clean Cities Conference and Cities Town Hall Meetings.

Technical Support Services $ no change A reallocation of budgeted funds for a part-time clerical worker, to purchase ergonomic chairs, and for attendance at the STAPPA/ALAPCO conferences and meetings.

Administrative and Human Resources Services $ (8,729) Funds from Planning and Policy for staff overtime work on the AQMP; and funds transferred to the Legislative Office for one staff position.

Clerk of the Boards $ no change A reallocation of budgeted funds for court reporting and graphic arts services for the Hearing Board; for Hearing Board member recruitment; for unexpected equipment repair costs; for office supplies; and for visits from Mojave Desert AQMD, Hearing Board Advisory Committee, and departure of the Hearing Board chairperson.

Applied Science and Technology $ (550,056) $5,944 transferred from SSC for overtime work on reducing the permitting backlog; $75,000 transferred to Information Management for integration of local PC-based databases; a reallocation of budgeted funds for monthly gas cylinder rental ($15,500), for testing calibration analytical equipment ($40,000), for communications expenses ($24,000), for furniture in a workstation ($2,000), for the purchase of a tow package for the fifth-wheeler ($2,000); and $481,000 transferred to Planning and Policy for three air monitoring projects.

Planning, Transportation and Information Management $ no change A reallocation of budgeted funds in the amount of $175 for the purchase of a graphics reference set accessible to all PTIM divisions.

Planning and Policy $ 985,106 114,338 transferred to Information Management for a manager position; $643,908 transferred from Transportation for the transfer of nine staff positions; $5,000 from Stationary Source Compliance for a CEQA consultant to prepare and finalize Proposed Amended Rule 1113; $40,820 from District Prosecutor for the transfer on one staff position; $50,000 transferred to District Counsel for legal work on lawsuits challenging Board actions on CEQA grounds; $481,000 transferred from Applied Science and Technology for three air monitoring projects; $6,487 transferred to Administrative and Human Resources for their staff overtime work on the AQMP; $3,875 transferred to Information Management for maintenance agreement for the scientific computer; and $10,922 transferred to Information Management for the transfer of one staff position.

Info Mgmt $ 803,060 $114,338 from Planning and Policy for a manager position; a reallocation of budgeted funds for the Computer Operator recruitment ($1,279), construction of cubicles in the Records Room ($1,500), renewal of the annual maintenance agreement for Andyne software ($3,344), archiving library documents to laser disk ($10,000), contractor services to convert information from Computer Aided Retrieval (CAR) to Ingres ($10,000), construction of five workstations ($1,500), rental cost and meter usage of the Xerox 4050 printer ($4,500), additional PC, WAN, LAN repair and installation parts services ($130,000), additional postage costs ($1,500), leasing the Xerox 4850 printer ($25,000), Windows95 upgrades ($80,000), Windows95 memory upgrades ($91,000), reconfiguring Records Room to efficiently accommodate staff ($5,000), acquisition and/or upgrade software and hardware development tools to support the outsource systems development efforts ($25,000), communications costs ($10,000), shipping charges of small tool purchases ($50), and for software support for three DEC 1000 ($7,034); a total of $598,925 from Stationary Source Compliance: $78,925 to support implementation of RACER, a remote application filing program for many types of equipment via Internet), $150,000 for the RTC trading program, $120,000 for the NO_x/SO_x central station, $150,000 for continuation of the FPPS - Phase 2 work, and $100,000 for Title V permit processing; $3,875 from Planning and Policy for maintenance agreement for the scientific computer, $10,922 from Planning and Policy for the transfer of one staff position; and $75,000 transferred from Applied Science and Technology for the integration of PC-based databases.

Transportation Programs $ (643,908) $643,908 transferred to Planning and Policy for the transfer of nine staff positions; and a reallocation of budgeted funds to maintain and enhance the Rule 2202 data base ($103,000).

Public Affairs $ (25,000) Funds transferred from Stationary Source Compliance to help implement a statewide communications campaign under a public-private consortium called Californians for Clean Air Progress; funds transferred to News Bureau and Special Projects to purchase profiles in the 1998 Orange County and Los Angeles Annual Reports; and a reallocation of budgeted funds to purchase small photocopiers for the Public Information Center.

News Bureau and Special Projects $ 13,000 Funds transferred to the Legislative Office for the Clean Air Intelligence Report; funds from Public Affairs to help implement a statewide communications campaign, to purchase profiles in the Orange County and Los Angeles Annual Reports; and a reallocation of News Bureau and Special Projects’ budgeted funds to implement a statewide communications campaign.

Legislative Office $ 27,216 Funds transferred from News Bureau and Special Projects for the Clean Air Intelligence Report; funds from Administrative and Human Resources for one staff position; a reallocation of budgeted funds to purchase and ship office furniture for the Sacramento office, to cover higher-than-normal communications costs, and for subscriptions in the Sacramento office.

Technology Advancement $ 1,000 Funds transferred from Public Advisor to cosponsor the South El Monte High School Solar Bike Project and a reallocation of budgeted funds for various projects.

Stationary Source Compliance $ (579,505) $5,944 transferred to Applied Science and Technology for overtime work on reducing permitting backlog; $30,364 from Public Advisor for a Rule 1113 study; a total of $598,925 to Information Management as follows: $78,925 to support implementation of RACER, $150,000 for the RTC trading program, $120,000 for the NO_x/SO_x central station, $100,000 for Title V permit processing, and $150,000 for the FPPS- Phase 2 work; $5,000 to Planning and Policy for a CEQA consultant; a reallocation of budgeted funds totaling $43,000 to support the communications center, the Rule 1415 program, the notification program for small electric and petroleum, the Registration and Credit Trading program, and $6,000 for travel and auto mileage expenses.

Office or Division	Net Changes	Description
District General	$ 4,650	Funds from Public Advisor’s budget for set up of the Clean Technology Center.
District Counsel	$ 50,000	Funds from Planning and Policy for legal work on lawsuits challenging Board actions on CEQA grounds.
District Prosecutor	$ (40,820)	Funds to Planning and Policy for the transfer of one staff position.
Public Advisor	$ (36,014)	For a reallocation of budgeted funds for the purchase of promotional outreach materials; funds transferred to Stationary Source Compliance for a Rule 1113 study; funds transferred to Technology Advancement for the South El Monte High School Solar Bike Project; funds transferred from Technology Advancement for annual California Fleet Operators Conference; a reallocation of budgeted funds for full-page advertising with the San Bernardino Stampede and Rancho Cucamonga Quakes minor league baseball teams; funds transferred to District General for set up of the Clean Technology Center; and funds transferred to Technology Advancement for Clean Cities Conference and Cities Town Hall Meetings.
Technical Support Services	$ no change	A reallocation of budgeted funds for a part-time clerical worker, to purchase ergonomic chairs, and for attendance at the STAPPA/ALAPCO conferences and meetings.
Administrative and Human Resources Services	$ (8,729)	Funds from Planning and Policy for staff overtime work on the AQMP; and funds transferred to the Legislative Office for one staff position.
Clerk of the Boards	$ no change	A reallocation of budgeted funds for court reporting and graphic arts services for the Hearing Board; for Hearing Board member recruitment; for unexpected equipment repair costs; for office supplies; and for visits from Mojave Desert AQMD, Hearing Board Advisory Committee, and departure of the Hearing Board chairperson.
Applied Science and Technology	$ (550,056)	$5,944 transferred from SSC for overtime work on reducing the permitting backlog; $75,000 transferred to Information Management for integration of local PC-based databases; a reallocation of budgeted funds for monthly gas cylinder rental ($15,500), for testing calibration analytical equipment ($40,000), for communications expenses ($24,000), for furniture in a workstation ($2,000), for the purchase of a tow package for the fifth-wheeler ($2,000); and $481,000 transferred to Planning and Policy for three air monitoring projects.
Planning, Transportation and Information Management	$ no change	A reallocation of budgeted funds in the amount of $175 for the purchase of a graphics reference set accessible to all PTIM divisions.
Planning and Policy	$ 985,106	114,338 transferred to Information Management for a manager position; $643,908 transferred from Transportation for the transfer of nine staff positions; $5,000 from Stationary Source Compliance for a CEQA consultant to prepare and finalize Proposed Amended Rule 1113; $40,820 from District Prosecutor for the transfer on one staff position; $50,000 transferred to District Counsel for legal work on lawsuits challenging Board actions on CEQA grounds; $481,000 transferred from Applied Science and Technology for three air monitoring projects; $6,487 transferred to Administrative and Human Resources for their staff overtime work on the AQMP; $3,875 transferred to Information Management for maintenance agreement for the scientific computer; and $10,922 transferred to Information Management for the transfer of one staff position.
Info Mgmt	$ 803,060	$114,338 from Planning and Policy for a manager position; a reallocation of budgeted funds for the Computer Operator recruitment ($1,279), construction of cubicles in the Records Room ($1,500), renewal of the annual maintenance agreement for Andyne software ($3,344), archiving library documents to laser disk ($10,000), contractor services to convert information from Computer Aided Retrieval (CAR) to Ingres ($10,000), construction of five workstations ($1,500), rental cost and meter usage of the Xerox 4050 printer ($4,500), additional PC, WAN, LAN repair and installation parts services ($130,000), additional postage costs ($1,500), leasing the Xerox 4850 printer ($25,000), Windows95 upgrades ($80,000), Windows95 memory upgrades ($91,000), reconfiguring Records Room to efficiently accommodate staff ($5,000), acquisition and/or upgrade software and hardware development tools to support the outsource systems development efforts ($25,000), communications costs ($10,000), shipping charges of small tool purchases ($50), and for software support for three DEC 1000 ($7,034); a total of $598,925 from Stationary Source Compliance: $78,925 to support implementation of RACER, a remote application filing program for many types of equipment via Internet), $150,000 for the RTC trading program, $120,000 for the NO_x/SO_x central station, $150,000 for continuation of the FPPS - Phase 2 work, and $100,000 for Title V permit processing; $3,875 from Planning and Policy for maintenance agreement for the scientific computer, $10,922 from Planning and Policy for the transfer of one staff position; and $75,000 transferred from Applied Science and Technology for the integration of PC-based databases.
Transportation Programs	$ (643,908)	$643,908 transferred to Planning and Policy for the transfer of nine staff positions; and a reallocation of budgeted funds to maintain and enhance the Rule 2202 data base ($103,000).
Public Affairs	$ (25,000)	Funds transferred from Stationary Source Compliance to help implement a statewide communications campaign under a public-private consortium called Californians for Clean Air Progress; funds transferred to News Bureau and Special Projects to purchase profiles in the 1998 Orange County and Los Angeles Annual Reports; and a reallocation of budgeted funds to purchase small photocopiers for the Public Information Center.
News Bureau and Special Projects	$ 13,000	Funds transferred to the Legislative Office for the Clean Air Intelligence Report; funds from Public Affairs to help implement a statewide communications campaign, to purchase profiles in the Orange County and Los Angeles Annual Reports; and a reallocation of News Bureau and Special Projects’ budgeted funds to implement a statewide communications campaign.
Legislative Office	$ 27,216	Funds transferred from News Bureau and Special Projects for the Clean Air Intelligence Report; funds from Administrative and Human Resources for one staff position; a reallocation of budgeted funds to purchase and ship office furniture for the Sacramento office, to cover higher-than-normal communications costs, and for subscriptions in the Sacramento office.
Technology Advancement	$ 1,000	Funds transferred from Public Advisor to cosponsor the South El Monte High School Solar Bike Project and a reallocation of budgeted funds for various projects.
Stationary Source Compliance	$ (579,505)	$5,944 transferred to Applied Science and Technology for overtime work on reducing permitting backlog; $30,364 from Public Advisor for a Rule 1113 study; a total of $598,925 to Information Management as follows: $78,925 to support implementation of RACER, $150,000 for the RTC trading program, $120,000 for the NO_x/SO_x central station, $100,000 for Title V permit processing, and $150,000 for the FPPS- Phase 2 work; $5,000 to Planning and Policy for a CEQA consultant; a reallocation of budgeted funds totaling $43,000 to support the communications center, the Rule 1415 program, the notification program for small electric and petroleum, the Registration and Credit Trading program, and $6,000 for travel and auto mileage expenses.

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This page updated: September 17, 2004
URL: http://www.aqmd.gov/hb/1997/970925a.html