BOARD MEETING DATE: April 10, 1998 AGENDA NO. 12
PROPOSAL:
Amend Contracts with COMSYS Technical Services, Cordoba Corporation, Majesco Software, Inc., and Sierra Cybernetics to Provide Short- and Long-Term Systems Development and Maintenance Support
SYNOPSIS:
The AQMD currently has task order-type contracts with four companies for short- and long-term system development services. These contracts are amended as additional automation needs are identified. This action is to amend the contract with the four companies. Funds for these services ($245,000 to COMSYS Technical Services, $252,630 to Cordoba Corporation, $446,070 to Majesco Software, Inc., and $335,550 to Sierra Cybernetics, Inc.) are included in the FY 1997-98 Budget.
COMMITTEE:
Administrative, March 20, 1998, Recommended for Approval
RECOMMENDED ACTION:
Authorize the Chairman of the Board to execute amendments to the contracts for systems development services with COMSYS Technical Services, Cordoba Corporation, Majesco Software, Inc., and Sierra Cybernetics to increase the contract amount for each by $245,000, $252,630, $446,070, and $335,550 respectively.
Barry R. Wallerstein, D.Env
Acting Executive Officer
Background
At the February 14, 1997 meeting, the Board approved contracts with several vendors for systems development services, both routine system maintenance for newly migrated systems and additional system development. At the time these contracts were executed, it was expected that the contracts would be modified in the future to add funding from approved budgets as system development requirements were identified and sufficiently defined so that task orders could be prepared. At the September 12, 1997 meeting the Board approved amendments to the contracts to add additional funds.
These contracts are Basic Ordering Agreements where individual task orders are issued on a competitive basis. Development efforts are needed to enhance system functionality and to provide AQMD staff with additional automation for improving productivity. At the same time, Information Management is developing and/or acquiring systems capable of efficiently implementing new and evolving rules such as RECLAIM and NSR rules. The estimated cost to complete the work on these additional system development tasks exceeds the amount of funding in the existing contracts.
The current contracts are for one year with the option to renew for two one-year periods. Renewal of these contracts is contingent upon performance, competitiveness, percent of tasks bid, and overall customer satisfaction. The Mosakin Corporation has failed to bid any task orders during the contract period and the option to renew will not be executed.
This item is listed on the "Status Report on Major Projects for Information Management Scheduled to Start During Last Six Months of FY 1997-98."
Proposal
The contracts should be amended to add additional funding in the amount of $1,279,250 to cover this anticipated effort: $245,000 for COMSYS Technical Services, $252,630 for Cordoba Corporation, $446,070 for Majesco Software, Inc., and $335,550 for Sierra Cybernetics.
Resource Impacts
Funds for these services are included in the Fiscal Year 1997-98 Budget.
Funding Totals, By Contractor:
|
Funding to Date |
This Addition | |||
|
Contractor |
FY 96-97 |
FY 97-98 |
FY 97-98 |
Total |
|
COMSYS Tech. Svcs. |
$372,834 |
$150,000 |
$245,000 |
$767,834 |
|
Cordoba Corporation |
0 |
$100,000 |
$252,630 |
$352,630 |
|
Majesco Software Inc. |
$337,833 |
$300,000 |
$446,070 |
$1,083,903 |
|
Mosakin Corporation |
$125,000 |
0 |
0 |
$125,000 |
|
Sierra Cybernetics |
$337,833 |
0 |
$335,550 |
$673,383 |
|
TOTALS |
$1,173,500 |
$550,000 |
$1,279,250 |
$3,002,750 |
Task Orders Awarded to Date:
|
Company |
Task Order No. |
Task Order Title |
Amount |
|
COMSYS |
IM01-97 |
CLASS Compliance System/16- to 32-Bit Migration |
$18,816 |
|
COMSYS |
IM02-97 |
New System Development/Hearing Board |
$114,630 |
|
COMSYS |
IM04-97 |
Finance Systems/Address Modifications |
$7,250 |
|
COMSYS |
IM09-97 |
Financial Systems Remote Procedure Revision |
$32,680 |
|
COMSYS |
IM13-97 |
Financial System, Finance Enhancements I |
$20,940 |
|
COMSYS |
IM15-97 |
Interim Title V Tracking |
$8,030 |
|
COMSYS |
IM17-97 |
Financial System, Facility Transfers |
$12,870 |
|
COMSYS |
IM18-97 |
Financial System , 16 to 32-Bit Migration |
$11,084 |
|
COMSYS |
IM19-97 |
Agenda Tracking System Migration |
$38,900 |
|
COMSYS |
IM21-97 |
Contracts Tracking System New System Development |
$45,080 |
|
COMSYS |
IM29-97 |
Ad Hoc Reporting |
$13,440 |
|
COMSYS |
IM36-97 |
Document Imaging System Migration RFP Work Stmt |
$12,690 |
|
CORDOBA |
IM30-97 |
Rule 461 Permit Processing |
$57,638 |
|
CORDOBA |
IM31-97 |
STAR Permit Processing |
$58,828 |
|
MAJESCO |
IM03-97 |
Facility Permit System/16- to 32-Bit System |
$53,200 |
|
MAJESCO |
IM05-97 |
Rule 301 Fee Changes |
$31,000 |
|
MAJESCO |
IM06-97 |
AQMD Permitting System/16- to 32-Bit Migration |
$38,200 |
|
MAJESCO |
IM08-97 |
Title V Tracking System, Part I |
$99,800 |
|
MAJESCO |
IM08-97 |
Title V Tracking System, Part II |
$51,800 |
|
MAJESCO |
IM10-97 |
RECLAIM Trading System and PowerBuilder Migration: Trading Screens |
$52,300 |
|
MAJESCO |
IM11-97 |
RECLAIM Trading System and PowerBuilder Migration: Reports and RTC Adjustment Screens |
$52,300 |
|
MAJESCO |
IM12-97 |
RECLAIM Trading System and PowerBuilder Migration: Facility and Certificate Information Screens |
$49,800 |
|
MAJESCO |
IM16-97 |
AQMD Permitting System Enhancements |
$10,180 |
|
MAJESCO |
IM20-97 |
CLASS Compliance System |
$27,800 |
|
MAJESCO |
IM24-97 |
AQMD Permitting System: Application Tracking |
$24,840 |
|
MAJESCO |
IM25-97 |
CLASS Permitting System |
$38,540 |
|
MAJESCO |
IM32-97 |
Finance System Cancelled Applications |
$11,580 |
|
MAJESCO |
IM33-97 |
Finance System Facility Permit Billing |
$54,400 |
|
MAJESCO |
IM35-97 |
Finance System AQIP Posting Screens |
$10,130 |
|
SIERRA |
IM07-97 |
16- to 32-Bit Migration of the Current Central Station Computer System |
$45,550 |
|
SIERRA |
IM14-97 |
Smoking Vehicle Tracking |
$39,740 |
|
SIERRA |
IM22-97 |
Finance System Invoice Printing |
$25,757 |
|
SIERRA |
IM26-97 |
Finance System Replacement |
$40,827 |
|
SIERRA |
IM28-97 |
Web Access to Emission Reporting System |
$15,849 |
|
SIERRA |
IM34-97 |
B of A Link System 16- to 32-Bit Migration |
$15,317 |
Task Order Awards Pending Board Approval:
|
Company |
Task Order No. |
Task Order Title |
Amount |
|
COMSYS |
IM38-97 |
Database & Application Migration DBEDS to DBCIR |
$117,500 |
|
COMSYS |
IM50-97 |
Permit Streamlining: R219 and R222 |
$50,000 |
|
COMSYS |
IM51-97 |
Hearing Board: 518.2 |
$77,500 |
|
CORDOBA |
IM30A-97 |
R461 Permit Processing |
$17,000 |
|
CORDOBA |
IM40-97 |
Small Business Enhancements |
$19,300 |
|
CORDOBA |
IM41-97 |
CLASS Library Identification |
$5,000 |
|
CORDOBA |
IM44-97 |
Chief Prosecutor’s Office New System Development |
97,230 |
|
CORDOBA |
IM47-97 |
Central Station: APEP, Mapping & RECLAIM Audit |
$89,100 |
|
CORDOBA |
IM52-97 |
Permitting System: R1401 |
$25,000 |
|
MAJESCO |
IM12A-97 |
Trading System Enhancements |
$50,000 |
|
MAJESCO |
IM24A-97 |
Permitting System: Application Tracking |
$68,880 |
|
MAJESCO |
IM33A-97 |
Finance System: Facility Permits Billing |
$75,990 |
|
MAJESCO |
IM39-97 |
STIMS/CEMS Migration |
$59,000 |
|
MAJESCO |
IM43-97 |
Facility Permits: Prescreening and Fee Module |
$139,000 |
|
MAJESCO |
IM46-97 |
Compliance System: RECLAIM & Title V |
$53,200 |
|
SIERRA |
IM37-97 |
Finance Enhancements |
$170,000 |
|
SIERRA |
IM45-97 |
New Source Review New System Development |
$87,000 |
|
SIERRA |
IM48-97 |
Public Access to AQMD Records |
$78,550 |
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