BOARD MEETING DATE: December 11, 1998 AGENDA NO. 13
PROPOSAL:
Public Affairs Report
SYNOPSIS:
This report highlights the October 1998 activities of the Public Affairs Office which includes the following activities: Environ-mental Justice Update, Community Events/Public Meetings, Business Assistance, Intergovernmental Affairs and Media Communications.
COMMITTEE:
Not Applicable.
RECOMMENDED ACTION:
Receive and file.
Barry R. Wallerstein, D.Env.
Executive Officer
The following report reflects the activities of the Public Affairs Office for the month of October. The report format includes five major areas: Environmental Justice Update, Community Events/Public Meetings (including Speakers Bureau/Visiting Dignitaries), Business Assistance (including Economic Development/Business Retention), Intergovernmental Affairs (including Public Records) and Media Communications (including the Public Information and Communication Centers).
| INITIATIVE | ACTIVITY |
| 1. Town Hall Meetings |
Upcoming Meetings:
|
| 2. Ambient Monitoring of Air Toxics | 1. MATES-II - Schedule Update:
(Burbank, Los Angeles, Long Beach, Fontana, Pico Rivera, Anaheim, Rubidoux, Huntington Park, Compton and Wilmington) 2. Microscale Study:
3. Air Toxics Study Technical Review Group (ATSTRG)
4. Other Accomplishments:
|
| 1. Field Inspection Technology | October Progress:
|
| 1. Portable Equipment Permitting |
|
| 1. Public Comment, Rules 1401 and 1402 | Rule 1401 Amendments:
|
COMMUNITY EVENTS/PUBLIC MEETINGS
The following describes community events and public meetings that provided AQMD customers with air quality information during October.
| Date | Location | Description of Activity |
| 10/2 | Los Angeles | Made a presentation on health effects of smog to 30 respiratory patients at Lakewood Memorial Hospital. Provided outreach materials and information on accessing recorded air quality information. |
| 10/6 | Los Angeles | Spoke with various contacts at Los Angeles County Office of Education, Los Angeles Unified School District and Orange County Office of Education re: lists of high schools that offer environmental education programs to forward information on AQMD-sponsored High School Partnership Program. |
| 10/7 | Los Angeles | Teleconference with two community-based organizations re: EJ Task Force liaison to resident with air quality complaints. Community-based organization will meet with resident. AQMD to provide background information. |
| 10/15 | Los Angeles | Attended Diamond Bar High School Pathways Academy steering committee meeting to coordinate AQMDs role in providing mentoring, job shadowing, and internships for students. |
| 10/17 | Los Angeles | The AQMD co-sponsored and distributed informational materials during the Eco Home/Solar Home Tour, which included 20 environmentally designed homes throughout the District. |
| 10/21 | Los Angeles | Hosted the bi-weekly meeting of the United Eco Clubs of the San Gabriel Valley. This is a group of high school students representing ecology clubs from more than 10 schools. |
| 10/22 | Los Angeles | Co-sponsored Cal Poly Pomonas annual Wellness Fair, which attracted more than 3,000 students. Displayed 50 Years of Progress exhibit and staffed information table. |
| 10/28 | Los Angeles | Coordinated 10th annual Clean Air Awards Program at Biltmore Hotel in Los Angeles, attended by 350 people. |
| 10/29 | Los Angeles | Co-sponsored an outreach program at Toyotas Automotive Facility for auto mechanics in Southeast Los Angeles regarding use of water-based cleaners. |
| 10/30 | Los Angeles | Attended Strategic Planning Meeting for Eastside Intercambios, an organization whose members represent various service agencies, and community-based organizations in eastern Los Angeles county. Developed short- and long-term goals for the organization. |
| Events/Conferences Sponsored/Hosted | Participated/Attended |
| 2/2 | 28/2 |
| Public Workshops/Notices | Fee Review Requests/Customer Surveys |
| 5/12 | 2/0 |
Speakers Bureau / Visiting Dignitaries / Information Requests
The District hosts distinguished visitors from around the world, as well as members of the general public, who visit our headquarters to tour the facility and meet with staff on a wide range of air quality issues. The following describes the major activities during October.
| Speaking Requests Received | Presentations (by Public Advisor staff) |
| 3 | 1 |
| Delegations Hosted | Tours of AQMD Headquarters |
| 0 | 0 |
BUSINESS ASSISTANCE
AQMD assists its regulated customers by notifying them of proposed regulations so they can participate in their development by providing one-to-one assistance, and by actively participating in efforts to attract and retain employers in the basin. Staff also works with other agencies and states to identify efficient, cost-effective ways to reduce air pollution and shares that information broadly.
| Date | Location | Description of Activity |
| 10/1 | Los Angeles | Autobody shop: Facilitys spray operation was causing a nuisance and they requested assistance. Staff provided guidance with operational practices that will help prevent future nuisance potential. |
| 10/6 | Orange | Coating manufacturer: Received a violation for distributing non-compliant architectural coating. Assisted owner with filling out product variance petition. |
| 10/6-9 | Los Angeles, Orange, San Bernardino & Riverside | Distributing newly-designed permit checklists and outreach material, staff has completed over one-third of their planned visits to the 173 Building & Safety Departments in the Basin. The program is designed to bring businesses into the permit system through cooperation with the building departments. |
| 10/7 | Orange | Manufacturer of office machine materials: Company is currently using special metallic ink which does not meet rule VOC limits. Staff discussed submission of a product variance petition while the company searches for compliant ink. |
| 10/7 | Los Angeles | Auto body repair shop: Owner wants to purchase a new spray booth. Staff discussed the advantages of certified equipment permitting and provided a list of certified spray booths. |
| 10/13 | Los Angeles | Met with representatives of the Sanitation Districts and the Department of Toxic Substances Control to discuss outreach efforts for Rules 1171 and 1122 - water-based cleaning. |
| 10/15 | San Bernardino | Environmental consulting: Company is assisting client with applying for permits for modifications to spray booths. Staff obtained additional information from AQMD records and provided guidance on completing applications. |
| 10/15 | Los Angeles | Consultant to entertainment industry: Requested clarification on recent changes to permit requirements for charbroilers. Staff discussed transition from permits to registration which will occur at the end of this year. |
| 10/15 | Los Angeles | Community college: Maintenance department requested compliance check. Staff inspected entire facility and assisted management in filing applications for permits and a petition for variance. |
| 10/16 | Orange | Office machine supplies manufacturer: Company prints special ink on plastic film and was concerned about complying with rule requirements without stopping operation or limiting production. Staff advised that their particular activity is exempt from VOC limits. |
| 10/27 | Los Angeles | Service station: Company received several NOVs for equipment problems. Owner requested compliance inspection. Staff visited facility and advised that some equipment did not meet CARB requirements and issued closing advisement notice to correct. |
| 10/27 | Los Angeles | Restaurant: Received billing for Air Toxics program. Staff determined this type of facility should not be included in the program and arranged for refund. |
| 10/27 | Los Angeles | New car dealer: Company concerned that water-based cleaners will not work on cleaning transmission parts. Staff provided information on suppliers of water-based cleaners, equipment and exempt solvents. |
| 10/28 | Los Angeles | Furniture manufacturer: Company cancelled permit for spray booth several years ago and wants to reinstate. Staff discussed procedure to apply for new permit and advised on maximum emissions limits which could be given. |
| 10/28 | Orange | Car wash: Company plans to modify gasoline storage and dispensing equipment to meet new regulations and wanted to know about Air Quality Assistance Fund. Staff provided information and an application package. |
| 10/28 | Los Angeles | Building fixture manufacturer: Company moved to a new location and wants to bring VOC emissions allocation from the old facility. Staff discussed BACT requirements and advised the company that they would have to install additional control equipment. |
| 10/29 | Los Angeles | City harbor department: City has mobile bulk loading fuel trucks which are required by Rule 461 to have vapor recovery equipment. However, they are having difficulty finding certified equipment for this application and want to apply for a variance. Staff assisted with filling out variance petition. |
| 10/1-30 | Districtwide | Continued Phase 2 of the courtesy call program for notifying companies whose permits have expired that they can still re-instate those permits. Staff is calling facilities whose permit expired between 1/1/98 and 7/1/98. |
| 10/1-30 | Districtwide | Provided air quality clearance letters for the cities of: Anaheim, Brea, Buena Park, Carson, Cypress, Dana Point, Duarte, El Monte, Fountain Valley, Gardena, Glendale, Huntington Beach, Industry, Lake Forest, La Puente, La Quinta, Long Beach, Los Angeles, Montebello, North Hollywood, Ontario, Orange, Pico Rivera, Rancho Santa Marguerita, Riverside, San Clemente, South El Monte, Stanton, Tustin, Westminster, Whittier, and Yorba Linda. |
INTERGOVERNMENTAL AFFAIRS ACTIVITY
Intergovernmental Affairs works interactively with local government, state and federal officials in response to their air quality concerns and local issues. Major activities include informing, educating and helping cities and counties address various air quality issues that are encountered in their communities. Additionally, staff administers the AB 2766 Subvention and MSRC Discretionary Fund Programs.
| Date | Location | Description of Activity |
| 10/1 | Los Angeles | Spoke with staff from city of Los Angeles regarding disagreement with CARB methodology for determining AB 2766 emissions reductions. |
| 10/1 | Orange | Spoke with staff member form City of Anaheim regarding AB 2766 Subvention Funds and eligible projects. |
| 10/1 | Orange | Met with staff member from the City of Huntington Beach regarding Rule 2202 and the trip reduction program. |
| 10/14 | Districtwide | Attended the League of California Cities Annual Conference Long Beach. |
| 10/5 | Riverside | Attended the Western Riverside Council of Governments (WRCOG) Executive Committee Meeting. Discussed the MSRCs Work Program Development process, schedule and the potential for alternatively fueled vehicle projects in the Work Program with WRCOG and Riverside Transit Authority (RTA) staff members. |
| 10/6 | Orange | Attended and participated in the Orange County Council of Governments Technical Advisory Committee (OCCOG-TAC) Meeting. Discussed the significance to local governments of the recent judgement against AQMD and CARB regarding implementation of Indirect Source Rules in the 1994 AQMP. |
| 10/7 | San Bernardino | Attended the SANBAG Board Meeting. Discussed the MSRCs Work Program Development process, schedule and the potential for alternatively fueled vehicle projects in the Work Program with mayors, council members, and staff from the cities of Fontana, Redlands, Montclair, Rialto, Rancho Cucamonga, and SANBAG. |
| 10/7 | San Bernardino | Attended and participated in the Inland Empire Division, League of California Cities Restructuring Task Force Strategic Planning Meeting Rancho Cucamonga. |
| 10/8 | Districtwide | Meeting of SCAG Regional Advisory Council task force to discuss holding several conferences on sharing transportation technologies available to local government to reduce both emissions and congestion. |
| 10/8 | Districtwide | Attended the SCAG Implementation and Policy Committee, and Regional Council Meetings. Discussed the MSRCs Work Program Development process and schedule with SCAG president and staff members. |
| 10/8 | Riverside | Attended the UCR Center for Research in Intelligent Systems reception in University Village, Riverside. Discussed the potential for alternatively fueled vehicle projects with Government Affairs staff from Riverside Transit Agency (RTA). |
| 10/8 | Los Angeles | Spoke with staff member from City of Commerce about his Public Records request. |
| 10/8 | Sacramento | Spoke with ARB about the EV Loan Program and about our comments on their draft document. |
| 10/13-14 | Districtwide | Attended and participated as a program speaker in the Ford West Alternative Fuels Conference. |
Public Records
The Public Records Unit is responsible for reporting on requests that are received and those which are completed. There are also requests that are carried over from month to month.
| Requests Carried Over | No. of Requests Received | No. of Requests Closed |
| 438 | 383 | 401 |
MEDIA COMMUNICATIONS
The Communications Unit is responsible for informing and educating the public through the media and through the Districts Public Information and Communication Centers.
Press Relations Highlights
| Date | Media | Description of Activity |
| 10/1 | Newspaper | Arranged and participated in interview with AQMD staff and San Bernardino Sun regarding Crestline smog levels and Loma Linda health study. |
| 10/1 | Newspaper | Provided information to Los Angeles Times on smoking trucks. |
| 10/2 | Newspapers/ Wire Service |
Provided information and arranged interviews to the L.A. Daily News, Daily Breeze, Inland Valley Daily Bulletin, City News Service on the 1998 smog season. |
| 10/2 | Magazine | Provided information and arranged interview to Engineering news Record on proposed Rule 1158. |
| 10/2 | Newspaper | Participated in interview between AQMD staff and San Gabriel Valley Tribune on NOV issued to Davis Wire. |
| 10/2 | Newspaper | Provided information on Adventist Health Study to Riverside Press-Enterprise. |
| 10/2 & 6 | Newspaper | Provided information and arranged interviews on notices of violation and follow-up inspections at Del Web Sun City-Palm Desert Phase II construction site. |
| 10/5 | Newspaper | Provided information to L.A. Times on court ruling on AQMP. |
| 10/5 | Newspaper | Provided information to Riverside Press-Enterprise re: wildfires and air quality. |
| 10/6 | Newspaper | Provided information on Rule 2202 to the L.A. Times. |
| 10/6 | Newspaper | Provided information to Inland Valley Daily Bulletin on South Coast climate and health effects of air pollution. |
| 10/7 | Newspaper | Provided information and arranged interviews to Los Angeles Daily News regarding toxic pollution at Jefferson New Middle School. |
| 10/7 | Radio/ Newspaper |
Provided information to Claremont Courier, and KTRH radio in Houston, regarding 1998 smog season. |
| 10/8 | Newspaper | Provided information and interviews to L. A. Times on Powerine/CENCO refinery. |
| 10/8 | Newspapers | Provided information to Riverside Press-Enterprise and San Gabriel Valley Tribune on Board meeting. |
| 10/9 | Newspaper | Provided information to Riverside Press-Enterprise on 8-hr. ozone standard. |
| 10/9 | Newspaper | Provided information to Orange County Register on MATES II study. |
| 10/9 | Newspaper | Provided information on Jefferson New Middle School to Los Angeles Daily News. |
| 10/9 | Newspaper | Provided information to Inland Valley Daily Bulletin and San Bernardino Sun on gas station inspectors, BACT proposal. |
| 10/13 | Newspaper | Provided information to USA Today on airport emissions. |
| 10/13 | Newspaper | Provided information to L. A. Times on Powerine/CENCO refinery. |
| 10/13 | Newsletter | Set up interview for "Time for Kids" of Times Mirror Publications with special monitoring group. |
| 10/14 | Newspaper | Provided information on upcoming Clean Air Awards ceremony to Korea Times. |
| 10/14 | Newspaper | Provided interview to USA Today regarding pollution from airports. |
| 10/15 | Newspaper | Provided information to Riverside Press-Enterprise on Union Pacific. |
| 10-16 | Newspaper | Provided information to Riverside Press-Enterprise on Union Pacific. |
| 10/16 | Newspaper | Provided information on compliance record of Kaiser Internationals coal terminal at the port to the L. A. Times. |
| 10/16 | All | Discussed AQMD participation in the upcoming annual meeting of the Society of Environmental Journalists in Los Angeles in 1999. |
| 10/16 | Newspaper | Provided information to New Times on MTBE. |
| 10/20 | Newsletter | Provided information to Inside Cal/EPA on AQMD trading programs. |
| 10/20 | Newspaper | Provided information on AQMDs role at the Suva School to the Montebello Comet. |
| 10/21 | Student Newspaper | Provided reporter info on air quality in Crestline area. |
| 10/21 | Magazine | Provided information on OC CNG fueling station to Orange County Annual Report. |
| 10/22 | Newspaper | Provided information on the non-renewal of James Lents' contract to the Inland Valley Daily Bulletin. |
| 10/22 | Newspaper | Provided interview and information on diesel truck pollution to the Riverside Press-Enterprise in response to EPA settlement with diesel engine makers. |
| 10/22 | Newspaper | Provided status of Union Pacific court case to the Riverside Press-Enterprise. |
| 10/22 | Newspaper | Provided information to Riverside Press-Enterprise on truck emissions. |
| 10/23 | Newspaper | Provided information and interviews to L. A. Times on LAXT settlement. |
| 10/23 | Newsletter | Provided information to Inside Cal/EPA on revisions to Rule 1610. |
| 10/27 | Newspaper | Provided information to L.A. Times, Los Angeles Business Journal, San Gabriel Valley Tribune, Inland Valley Daily Bulletin and Los Angeles Daily News on 1998 Clean Air Award winners. |
| 10/27 | Magazine | Provided information on air quality trends to Scholastic News. |
| 10/27 | Newspaper | Provided information on agreement with LAXT to Random Lengths. |
| 10/27 | Newspaper | Provided status report on the Union Pacific case to the Riverside Press-Enterprise. |
| 10/29 | Newspaper | Provided information to Los Angeles Daily News on 1998 smog season. |
Public Information Center Statistics
The Public Information Center serves the Districts visitors and handles general information phone calls.
| Visitor Transactions | Info Packages Mailed | Calls Received by PIC Staff | Calls to Auto-mated System | Total Phone Calls Received |
| 854 | 501 | 658 | 7,265 | 7,998 |
Communication Center Statistics
The Communication Center handles all District main line, CUT-SMOG line and Spanish line calls.
| Main Line
Calls |
CUT-SMOG
Line |
After Hours
Calls* |
Spanish Line
Calls |
Total Phone
Calls |
| 7,183 | 5,705 | 2,042 | 52 | 17,036 |
*Saturday, Sunday and after 9:00 p.m. Tuesday through Friday.
Press Relations Statistics
The Press Relations staff handles media calls to the District and media monitoring.
| Press Interviews/Assistance | Total Clippings/Transcripts | Mailings by News Bureau |
| 53 | 224 | 545 |
/ / /