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PROPOSAL:

Issue RFP for Third Party Workers’ Compensation and Liability Adjusting Services

SYNOPSIS:

AQMD’s three-year contract with JT2 Integrated Resources, Inc. for claims administration services expires May 31, 1998. This RFP is to solicit bids from qualified firms or sole practitioners to provide claims administration services to AQMD for the next three-year period, commencing June 1, 1998. The contract award is expected to be an amount not to exceed $37,000 per year for three years. Appropriation of funds will be required for each successive year.

COMMITTEE:

Administrative, January 23, 1998, Recommended for Approval

RECOMMENDED ACTION:

Approve the release of RFP #9798-26 to solicit bids for Workers’ Compensation and Liability Adjusting Services.

Barry R. Wallerstein, D.Env.
Acting Executive Officer

Background

AQMD is self-insured for its workers’ compensation, automobile, and general liability losses. Due to the highly complex and specialized nature of claims administration, the AQMD requires the services of a qualified state certified third-party administrator to handle its claims. The current contract expires May 31, 1998, and release of the RFP and receipt and evaluation of bids for final recommendation at the May 8 Board meeting will ensure continued administration services.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQ and inviting bids will be published in the following publications:

1.	Antelope Valley Press	10.	La Opinion	19.	Precinct Reporter
2.	Black Voice News	11.	La Voz	20.	Rafu Shimpo
3.	Chinese Daily News	12.	Los Angeles Daily News	21.	Riverside Press Enterprise
4.	Eastern Group Publications	13.	Los Angeles Sentinel	22.	San Bernardino Sun
5.	El Chicano	14.	Los Angeles Times	23.	Santa Clarita Signal
6.	Excelsior, The	15.	M/W/DVBE Source	24.	State of California Contracts
7.	Inland Empire Hispanic News	16.	Orange County Register		Register
8.	Inland Valley Daily Bulletin	17.	Palm Springs Desert Sun
9.	Korea Central Daily	18.	Philippine News

Additionally, potential bidders will be identified using the Los Angeles County MTA Directory of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD’s own electronic listing of certified minority vendors; and AQMD Purchasing’s mailing list. Copies of the RFP will be mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon] and AQMD’s 24-hour telephone message line for bidders (909) 396-2724.

Bid Evaluation

Proposals received will be evaluated by an ethnic- and gender-diverse panel of technically qualified individuals according to the criteria described in the attached RFP.

Resource Impacts

Sufficient funds are available in the approved FY 1997-98 Budget.

Attachments

RFP #9798-26 Third Party Workers’ Compensation and Liability Adjusting Services

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