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PROPOSAL:

Issue RFQs to Prequalify Vendors to Provide Legal Notice Publishing and Advertising Services, Mailing Services, and Miscellaneous Office and Consumable Computer Supplies

SYNOPSIS:

This action is to issue RFQs to establish lists of prequalified vendors from whom competitive bids may be solicited for legal notice publishing and advertising services, providing mailing services, and purchasing miscellaneous office and consumable computer supplies.

COMMITTEE:

Administrative Committee, May 22, 1998, Recommended for Approval

RECOMMENDED ACTION:

Approve the release of the attached RFQs to establish lists of prequalified vendors to provide legal notice publishing and advertising services, mailing services and miscellaneous office and consumable computer supplies.

Barry R. Wallerstein, D.Env.
Acting Executive Officer

Background

AQMD purchases newspaper services to publish legal notices and advertisements in the printed media, mailing services for conducting various AQMD mailings, and miscellaneous office and consumable computer supplies. These services and supplies are used regularly to support AQMD’s public notification requirements and to provide office and consumable supplies used daily by staff. During FY 1996-97, expenditures for these services and supplies were as follows: publication of legal notices and advertisements - $520,687; mailing services - $70,000; consumable computer supplies - $57,920; office supplies - $70,338.

Proposal

Release of RFQs will allow newspaper service, mailing service, and office and computer supply vendors to bid on these services and supply requirements. AQMD staff will evaluate bids received to achieve competitive pricing and comparisons. Vendors selected as a result of the RFQ process will be recommended to the District Board to establish the prequalified vendor lists for a 12-month period; for operational reasons, the list for mailing services will be effective for 24 months.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQ and inviting bids will be published in the following publications:

1.	Antelope Valley Press	10.	La Opinion	19.	Precinct Reporter
2.	Black Voice News	11.	La Voz	20.	Rafu Shimpo
3.	Chinese Daily News	12.	Los Angeles Daily News	21.	Riverside Press Enterprise
4.	Eastern Group Publications	13.	Los Angeles Sentinel	22.	San Bernardino Sun
5.	El Chicano	14.	Los Angeles Times	23.	Santa Clarita Signal
6.	Excelsior, The	15.	M/W/DVBE Source	24.	State of California Contracts
7.	Inland Empire Hispanic News	16.	Orange County Register		Register
8.	Inland Valley Daily Bulletin	17.	Palm Springs Desert Sun
9.	Korea Central Daily	18.	Philippine News

Additionally, potential bidders will be identified using the Los Angeles County MTA Directory of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD’s own electronic listing of certified minority vendors; and AQMD Purchasing’s mailing list. Copies of the RFQ will be mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon] and AQMD’s 24-hour telephone message line for bidders (909) 396-2724.

Bid Evaluation

Quotations received will be evaluated by a diverse panel of technically qualified individuals according to the scoring criteria described in attached RFQs # 2024, 2025, 2026, and 2027.

Resource Impacts

Funds are available in the FY 1998-99 Budget by organizational budget codes.

Attachments

RFQ # 2024 - Mailing Service
RFQ # 2025 - Legal Notice Advertisement Service
RFQ # 2026 - Consumable Computer Supplies
RFQ # 2027 – Office Supplies

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