BOARD MEETING DATE: March 13, 1998 AGENDA NO. 12
PROPOSAL:
Authorize Purchase of Desktop Operating System Software Maintenance
SYNOPSIS:
Currently, AQMD desktop personal computers use the Microsoft Windows 95 operating system. This action is to authorize purchase of desktop system software maintenance for a two-year period. This will provide the latest version of the Microsoft Windows operating system for all AQMD desktop computers. Funds for this purchase ($103,008) are included in the FY 1997-98 Budget.
COMMITTEE:
Administrative, February 20, 1998, Recommended for Approval
RECOMMENDED ACTION:
Authorize purchase of 850 desktop operating system software maintenance licenses for a two-year period from the successful bidder, UNITEK Technology, Inc., at a cost not to exceed $103,008, which is allocated in the District General Office Expense Account.
Barry R. Wallerstein, D.Env.
Acting Executive Officer
Background
Last fiscal year AQMD upgraded all staff desktop operating systems to Microsoft Windows 95. Microsoft Windows 95 is the most appropriate operating system to meet the desktop computing needs of the AQMD. Maintenance for this software is required to ensure that AQMD desktop computers are equipped with the latest version of the Microsoft Windows operating system. Staff has determined that two-year software maintenance support for 850 licenses of Microsoft Windows will provide the optimum service.
Bid Evaluation
Bids for software maintenance of Microsoft Windows 95 were solicited from the firms on the list of prequalified vendors for the Purchase of Personal Computer Hardware, Software, and Installation Services approved by the Board on May 9, 1997. The prequalified vendor list is in effect for a period ending June 30, 1999. Of the nineteen firms on the list (see attached), two are woman-owned business enterprises, four are minority-owned business enterprises (two Asian-owned, one Asian-Indian-owned, and one African-American-owned), and one is a minority-woman-owned business enterprise (Asian-Pacific). Six bids were received and evaluated. UNITEK Technology, Inc. submitted the lowest bid at $111.95 per license. Sales tax of 8.25% brings the total purchase cost to $103,008.
Resource Impacts
Sufficient funds are included in the FY 1997-98 Budget.
Attachments
Evaluation of Bids from Prequalified Vendor List
Evaluation of Bids from Pre-Qualified Vendor List
|
Vendor |
Bid Amount |
Meets Minimum Requirement/Score |
|
1. UNITEK Technology Inc. |
$111.95 |
Yes |
|
2. CompUSA |
$112.60 |
Yes |
|
3. PC Systems Design |
$114.33 |
Yes |
|
4. GST, Inc. |
$114.50 |
Yes |
|
5. Microage Computermart |
$114.85 |
Yes |
|
6. Computer Palace |
$116.00 |
Yes |
|
7. Innovative Micro Technologies
|
No Bid |
Yes |
|
8. Genesis Computer System, Inc. |
No Bid |
Yes |
|
9. Zytec Network Services |
No Bid |
Yes |
|
10. New Technologies |
No Bid |
Yes |
|
11. IC Computer Inc. |
No Bid |
Yes |
|
12. ARSYS Innotech |
No Bid |
Yes |
|
13. Data Expert Corporation |
No Bid |
Yes |
|
14. DTK Computer Inc. |
No Bid |
Yes |
|
15. Integrated Systems Group, Inc. |
No Bid |
Yes |
|
16. Longterm Technology Inc. |
No Bid |
Yes |
|
17. MSM Consulting Group |
No Bid |
Yes |
|
18. Micro Source |
No Bid |
Yes |
|
19. Mitsuba Corporation |
No Bid |
Yes |
/ / /