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REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, February 20, 1998, and reviewed the proposed agenda for the March 13, 1998 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, March 20, 1998, at 9:30 a.m., in Conference Room CC8.

RECOMMENDED ACTION:

Approve this report.

Norma J. Glover, Chairman
Administrative Committee

Attendance:
Present were Norma Glover, Vice Chairman James Silva, and Committee Members Wayne Nastri, Nell Soto, and Roy Wilson. Absent were Richard Alarcón and Mee Hae Lee.

DISCUSSION ITEMS:

1. Local Government & Small Business Assistance Advisory Group (LG&SBA) Report to the Administrative Committee: Deputy Executive Officer of Public Affairs and Local Government Assistance Lupe Valdez provided the Committee with a brief report on the first LG&SBA meeting held February 6, 1998. Norma Glover served as the Chair, and those attending were enthusiastic and recommended a number of issues they want to review including Title III & Title V, permit streamlining and socioeconomic issues.

Public Comment: John Billheimer added that the Small Business Coalition is excited that the LG&SBA is getting underway; and he distributed a handout providing suggestions regarding the type of issues they would like to see addressed at future meetings.

Ms. Glover ended the discussion by stating that, hopefully, small businesses can become involved in the beginning of the rule-making process.

2. Chairman’s Report of Approved Travel: Dr. Barry Wallerstein, Acting Executive Officer, distributed a revised Report on Board Member Travel (January 23 - February 20,1998) and explained the following additions:

- Richard Alarcón, Norma Glover and Wayne Nastri have all agreed to travel next month to Sacramento on behalf of Clean Fuels Reauthorization legislation.

- All Board Members have been invited to the CCEEB Annual Awards event on March 31, 1998 in Sacramento. It had not been determined which members will be able to attend.

- Chairman Bill Burke has been invited to the Speaker of the Assembly’s inauguration, and it is proposed that either he, or his designee, will attend. Nell Soto added that she will be in Sacramento on Wednesday, March 25, 1998, at the expense of the League of Cities as part of its delegation.

(See end of report for detail.)

3. Approval of Compensation for Board Member Assistant(s): None

4. Out-of-Country Travel: None

MARCH AGENDA ITEMS:

5. Execute Contract for Developing a Point Source Air Toxics Emissions Inventory as Part of Implementing Environmental Justice Initiative No. 2: Moved (Nastri), seconded (Silva) and unanimously recommended for approval.

6. Authorize Purchase of Desktop Operating System Software Maintenance: Because of ever-changing computer technology, Ms. Glover requested that Information Management staff prepare a five-year projection outlining future expectations relative to managing information systems. Moved (Glover), seconded (Nastri) and unanimously recommended for approval.

7. Issue RFP for Document Management System Replacement: Director of Information Management Dr. Vinita Mathur explained the advantages of the proposed document imaging/management system specifically in response to Public Records Act requests, streamlining permit processing activity, and reducing the need to maintain paper. Currently files are maintained three ways: microfiche, the current imaging system, and paper files. It is expected to take six months to convert all files to the proposed new system, and once completed, the files will be accessible from both within and outside the Agency. With respect to the distribution of the replaced software, Ms. Soto requested that a discussion take place regarding the possibility of donating it to area schools.

Public Comment: Mr. Billheimer expressed support for this proposal since it will provide information to outside entities in a more timely manner.

Moved (Glover), seconded (Nastri) and unanimously recommended for approval.

8. Issue RFP for Phase II Assessment Study of Architectural Coatings: Moved (Nastri), seconded (Silva) and unanimously recommended for approval.

Public Comment: Ray Robinson, representing EL RAP, stated that it was difficult to support the study since the Request for Proposals has not been available for review. Mr. Robinson suggested a meeting be scheduled between staff and members of industry to define objectives before the RFP is issued, thereby decreasing the probability of finding the two groups in opposition in the future.

Dr. Wallerstein assured the Committee that staff will meet with members of industry prior to issuance of the RFP.

The motion was amended with the stipulation that a meeting be held between members of industry and AQMD staff to review and refine the RFP before issuance, and was unanimously recommended for approval.

9. Execute Contract for Insurance Brokerage: Moved (Glover), seconded (Wilson) and unanimously recommended for approval.

10. Issue RFQ to Prequalify Source Testing Firms to Provide Supplemental Source Testing Services: Moved (Silva), seconded (Nastri) and unanimously recommended for approval.

11. Annual Report, FY 1998-99 Cost Estimate and Fee Rebates for FYs 1997-98 and 1998-99 Air Toxics "Hot Spots" Information and Assessment Act (AB 2588): Ben Shaw, Sr. Engineering Manager/Stationary Source Compliance, said that this item also would be reviewed at the Stationary Source Committee meeting immediately following the Administrative Committee (AC) meeting, instead of on January 23, 1998 (as was incorrectly stated on the AC agenda). Mr. Shaw then provided the Committee with an update of the AB 2588 Air Toxics "Hot Spots" Program, specifically referring to the FY 1998-99 Cost Estimate and Fee Offsets for FYs 1997-98 and 1998-99. Since the program cost estimate was still under discussion with CARB, the Board letter was not available; however, Dr. Wallerstein assured the Committee that Jack Broadbent, Assistant Deputy Executive Officer/Stationary Source Compliance, will provide a formal presentation with a detailed explanation to the Governing Board at its March 13 meeting. This was unanimously agreed upon by the Committee.

12. Issue RFP for AQMD Fee Structure and Equity Study: Rick Pearce, Director of Finance, explained that funding for this RFP had not been included in the FY 1997-98 budget and staff will be requesting the use of a portion of the proceeds from the sale of the El Monte facility to fund this project. Dr. Wallerstein added that, based upon comments from the Finance Committee, the RFP requires, as part of the proposed revision/redesign, that the fee structure model allow annual updates based on program costs. Moved (Wilson), seconded (Glover) and unanimously recommended for approval.

13. Review March 13, 1998 Governing Board Agenda: Dr. Wallerstein advised the Committee the February 13 Board item, Execute Contracts for AQIP for Third Quarter of 1997, will be brought back to the Board after it has been reviewed by the Mobile Source and Technology Committees.

Dr. Wallerstein also informed the Committee of the following changes to the March 13 agenda:

- ADD: Annual Report on RECLAIM Program Implementation (followed by a three-year update at the May Board meeting);

- ADD: Execute Contracts with CE-CERT (to be reviewed at the February 27, 1998 Technology Committee meeting);

- MOVE: Item 1183, Issue RFP for Phase II Assessment Study of Architectural Coatings, to the Board Calendar.

Regarding previously noted Public Comment relating to this Item 1183, Ms. Glover stated that, as a policy, the Board does not want to exclude industry groups when Requests for Proposals are being prepared.

Dr. Wallerstein further advised that Rule 1150.1, Control of Gaseous Emissions from Active Landfills, will be reviewed at the February 27, 1998 Technology Committee meeting and brought before the Board at its April 1998 meeting.

14. Other Business: None

15. Public Comment: None, other than as referenced above.

Ms. Glover adjourned the meeting at 10:15 a.m.

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