BOARD MEETING DATE: May 8, 1998 AGENDA NO. 25
PROPOSAL:
Status Report on Major Projects for Information Management Scheduled to Start During Last Six Months of FY 1997-98
SYNOPSIS:
Information Management is responsible for data systems management services in support of all AQMD operations. This action is to provide a status report for the current month on major automation contracts and projects to be initiated by Information Management during the remainder of FY 1997-98.
COMMITTEE:
Not Applicable
RECOMMENDED ACTION:
Receive and file.
Barry R. Wallerstein, D.Env.
Acting Executive Officer
Background
Information Management (IM) provides a wide range of information systems and services in support of all AQMD operations. IM’s primary goal is to provide automated tools and systems to implement Board-approved rules and regulations and to improve internal efficiencies. The annual Budget specifies projects planned during the fiscal year to develop, acquire, enhance, or maintain mission-critical information systems. In July and January of each fiscal year, IM provides a report to the Board identifying and summarizing the major projects/contracts or purchases that are expected during the next six months. A monthly update provides interim status of items listed in the biannual report.
Summary of Report
Attached is a status report for the current month on major automation contracts and projects to be initiated by IM during the last six months of FY 1997-98.
Attachment(s)
Information Management Major Projects
for the Period January 1, 1998 through June 30, 1998
|
Item |
Brief Description |
Budgeted Funds ($) |
Schedule of
|
Status |
|
New Finance Accounting System |
Acquire an integrated accounting system for Finance (including an accounting software package to replace Bi-Tech, a new computer that combines a UNIX operating system with a relational database management system to replace the HP935, and migration/con-version of the current system functionality and addition of new functionality needed to achieve an efficient unified accounting system). |
$420,000
($270,000 in contracts and $150,000 in fixed assets) |
Issue RFP 11/14/97; Execute contract 4/10/98 |
Contract approved 4/10/98 |
|
System Development Outsourcing |
Add funding to the four system development outsource contracts to cover additional task orders for FY 1997-98. Tasks include the following: • Database & Application Migration DBEDS to DBCIR |
$1,279,250 |
Amend contracts 4/10/98 |
Contract amendments approved 4/10/98 |
|
• Hearing Board: 518.2 |
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• Small Business Enhancements |
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|
• CLASS Library Identification |
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|
• Chief Prosecutor’s Office New System Development |
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|
• Central Station: APEP, Mapping and RECLAIM Audit |
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|
• STIMS/CEMS Migration |
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• Facility Permits: Prescreening and Fee Module |
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• Compliance System: RECLAIM and Title V |
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• Finance Enhancements |
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• New Source Review New System Development |
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• Public Access to AQMD Records |
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• Permit Streamlining: R219 and R222 |
|
5/8/98 Board Meeting
|
Item |
Brief Description |
Budgeted Funds ($) |
Schedule of
|
Status |
|
(System Development Outsourcing continued) |
• R461 Permit Processing • Permitting System: R1401 • Trading System Enhancements • Permitting System: Application Tracking • Finance System: Facility Permits Billing |
| ||
|
Radio/Cellular Telephones |
Lease radio/cellular or cellular telephones to replace outdated communication system supporting field staff. |
$112,640 |
Issue RFQ 12/12/97; Approve lease 4/10/98 |
Lease approved 4/10/98 |
|
Network Infrastructure Upgrade |
Upgrade network cabling from the computer room to the desktop to achieve higher information transmittal speed (100 million bps). This solicitation will be based on an analysis of AQMD’s current network architecture (RFP released in August 1997, bids received 9/16/97, $25,000 budgeted). |
$350,000* |
Issue RFP 2/13/98; Execute contract 6/12/98 |
Evaluation of bids in progress |
|
High-Speed Remote Access |
Upgrade remote access software and hardware to provide transparent, high-speed access to AQMD computers from off-site locations and enhance the productivity of staff working off-site or telecommuting. |
$100,000 |
Issue RFQ 2/13/98; Execute contract 5/8/98 |
Requesting Board approval as scheduled |
|
Desktop Operating System Software Maintenance |
Purchase maintenance for desktop operating software to obtain current and future upgrades and, thereby, ensure continued desktop compatibility across the AQMD and rapid turnaround to take advantage of increases in processing speed and enhanced flexibility and functionality. |
$150,000 |
Approve pur-chase
|
Purchase approved 3/13/98 |
5/8/98 Board Meeting
|
Item |
Brief Description |
Budgeted Funds ($) |
Schedule of
|
Status |
|
Document Management System Replacement |
Upgrade and migrate AQMD’s document management system to a new system that will enable direct linkage with current and future workflow automation systems and improve the distribution of imaged documents. |
$270,000 |
Issue RFP 3/13/98;
|
Evaluation of bids in process |
* Pending further technical and financial analysis.
5/8/98 Board Meeting
| Shaded Columns - Activities completed |
| Double-lined Columns - Board Agenda items current for this month |
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