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PROPOSAL:

Authorize Purchase of Forty Vehicles for AQMD Fleet

SYNOPSIS:

The AQMD’s Equipment Replacement Plan was established to replace obsolete and worn equipment and vehicles over a five-year period. In accordance with the Plan’s replacement guidelines, up to forty vehicles are needed to replace high-mileage vehicles that are no longer cost effective to maintain and repair. The authorization allows the AQMD Purchasing Manager to purchase vehicles through the California Department of General Services at a lower cost resulting from economy of scale purchasing or locally for an equivalent or lower price. The total expenditure will not exceed $720,000.

COMMITTEE:

Administrative, September 18, 1998, Recommended for Approval

RECOMMENDED ACTION:

1. Declare vehicles being replaced as surplus listed on Attachment A and authorize removal from the fixed asset inventory.

2. Adopt the attached resolution authorizing the California Department of General Services to purchase up to forty alternate- and flex-fuel vehicles, authorize the Purchasing Manager to purchase locally for an equivalent or lower price, and authorize the Purchasing Manager to execute all documents for this purchase.

Barry R. Wallerstein, D.Env.
Acting Executive Officer

Background

The AQMD established an Equipment Replacement Plan to project the obsolescence and replacement of equipment and vehicles over a five-year period. Based upon the Plan’s replacement guidelines, forty vehicles are needed to replace high-mileage vehicles that are no longer cost effective to maintain and repair. Ten of the vehicles are requested under separate cover and are contingent upon Board approval. Prior purchases and replacement of vehicles (sedans) used by compliance and air monitoring network staff were last made in 1991.

To purchase vehicles, the AQMD has participated in cooperative purchase agreements with the California Department of General Services to purchase vehicles at lower costs from economy of scale purchasing.

Proposal

This action is to authorize the Purchasing Manager to execute all documents with the California Department of General Services or to purchase locally for equivalent or lower price up to forty alternate- and flex-fuel vehicles (sedans). Funds for thirty vehicles are included in the AQMD Fiscal Year 1998-99 Budget in the sum of $540,000. An additional ten vehicles are recommended under separate cover and subject to Board approval, for an additional $180,000. Total cost for all forty vehicles will not exceed $720,000. Staff is recommending the purchase of fifteen alternate-fuel Honda Civic CNG sedans and twenty-five flex-fuel Ford Contour sedans. Also, the vehicles listed on Attachment A will be declared surplus and will be replaced.

Resource Impacts

Included in the FY 1998-99 Budget is the sum of $540,000 for the purchase of thirty vehicle sedans. An additional $180,000 to purchase ten vehicle sedans is recommended under separate cover and subject to Board approval. Total expenditure is not to exceed $720,000. The actual cost will be somewhat lower than those amounts with the remainder used for necessary interior modifications, which are not included in the purchase.

Attachments – Declared Surplused Vehicles

Attachments
Resolution

RESOLUTION NO. ______

A Resolution of the South Coast Air Quality Management District (AQMD) Governing Board authorizing the California Department of General Services to purchase certain vehicles.

WHEREAS, AQMD can benefit from the California Department of General Services’ purchasing capability under Public Contract Code Section 10324 and the Department is willing to provide such services.

NOW, THEREFORE, BE IT RESOLVED THAT the AQMD Governing Board does hereby authorize the Procurement Division, California Department of General Services, to purchase fifteen alternate-fuel Honda Civic CNG sedans and twenty-five flex-fuel Ford Contour sedans for and on behalf of AQMD pursuant to Section 10324 of the California Public Contract Code and that the Purchasing Manager is hereby directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of AQMD.

I, Jackie Dix, Clerk of the Board of AQMD, do hereby certify that the foregoing resolution was duly adopted by the Governing Board of said AQMD at a regular meeting held on the 9^th day of October, 1998, and that it was so adopted by the following vote.

I, Jackie Dix, Clerk of the Governing Board of AQMD, do hereby certify that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 98-____ of said Board, and that the same has not been amended or repealed.

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