BOARD MEETING DATE: October 9, 1998 AGENDA NO. 33
REPORT:
Summary of Changes to the FY 1997-98 Approved Budget
SYNOPSIS
This is the annual report of budget changes for FY 1997-98.
COMMITTEE:
Not applicable.
RECOMMENDED ACTION:
Receive and file the attached Summary of Changes to the FY 1997-98 Approved Budget.
Barry R. Wallerstein, D.Env.
Acting Executive Officer
Background
Following CARB’s March 1995 review of the AQMD’s Three-Year Budget Forecast, several recommendations were made by the state regarding AQMD programs. In the budget area, CARB recommended that staff report on all midyear revisions to the budget approved by the Board or by the divisions under the Executive Officer’s authority. This is the fourth annual report of budget changes.
The attached Board-approved budget changes reflect actions taken by the Board to increase the budget or transfer budget moneys between Major Objects (Salaries; Services and Supplies; Capital Equipment). The division-requested budget changes do not increase the budget but reallocate already-budgeted funds within a Major Object. All expenditures relating to these increases and/or transfers follow Board-established policy regarding purchasing and contracting.
SUMMARY OF CHANGES TO THE FISCAL YEAR 1997-98 APPROVED BUDGET
BOARD-APPROVED BUDGET CHANGES:
| Date of Board Action |
Budget Increases |
Description |
| July 1997 | $ 150,000 | Funds from CARB for third year operation of monitoring sites for children’s health study in south coast air basin. |
| $ 1,567,800 | Funds from EPA and Undesignated Fund Balance for fourth year of Photochemical Assessment Monitoring Stations programs. | |
| $ 427,500 | Funds from EPA and Technology Advancement’s approved budget for repowering a tugboat with ultra low emissions diesel engines. | |
| $ 15,000 | Funds from EPA to assist in the development of a small business assistance program. | |
| August 1997 | $ 18,750 | Funds from Western States Petroleum Association for study of electronic alternatives to strip chart recorders. |
| No increase | Reallocate funds from District General’s Fixed Assets account to their Office Expense account to purchase centralized system management software. | |
| $ 50,000 | Funds from Undesignated Fund Balance to purchase a laboratory information management system. | |
| October 1997 | $ 300,000 | Funds from CARB to cosponsor development of direct methanol fuel cell. |
| November 1997 | $ 70,100 | Funds from EPA to develop enforcement strategies for market-based programs. |
| December 1997 | $ 400,000 | Funds from the Equipment Replacement designation in the General Fund to purchase equipment, approve RFP for toxics emissions inventory development, and approve workplans in support of Environmental Justice Initiative No. 2. |
| $ 25,000 | Funds from CARB to cosponsor the development of best design practices and assessment of cost reduction potential for conductive charging support systems for electric vehicles with advanced batteries. | |
| $ 140,000 | Funds from CARB and from Technology Advancement’s approved budget to cost-share evaluation of in-use vehicles retrofitted with advanced aftermarket catalytic converters. | |
| February 1998 | No increase | Reallocate funds for legislative representation in Washington, D.C. |
| $ 110,000 | Reallocate funds for projects related to Environmental Justice Initiative No. 2. | |
| $ 854,622 | Funds from EPA for sixth year PAMS program. | |
| March 1998 | No increase | Reallocate funds for emergency repair of x-ray diffraction operating system. |
| April 1998 | $ 15,000 | Funds from EPA to implement local program for 1998 Earth Day national town meeting. |
| No increase | Reallocate funds for the purchase of alternative fuel vehicles for AQMD alternative fuel vehicle loan program. | |
| No increase | Reallocate funds to purchase vapor recovery analyzers. | |
| May 1998 | $ 5,000 | Funds from Los Angeles District Attorney’s office for the purchase of a high-resolution video camera system for the laboratory’s polarized light microscope. |
| June 1998 | $ 222,800 | Funds from Undesignated Fund Balance for study of AQMD fee structure and authority. |
| No increase | Reallocate funds for overtime expenditures related to enhanced compliance inspections at gasoline stations and other facilities with liquid fuel dispensing equipment. | |
| No increase | Reallocate funds to allow proper coding in the general ledger of the first payment on the purchase of a new integrated Finance and Human Resources system. | |
| No increase | Reallocate funds for additional retirement contributions due to the San Bernardino County Retirement Association as a result of the October 1997 California Supreme Court case involving what constitutes earnable compensation for retirement purposes. | |
| $ 4,371,572 | Total Board-approved FY 1997-98 budget changes | |
| $ 93,657,631 | FY 1997-98 adopted budget | |
| $ 98,029,203 | FY 1997-98 ending budget |
DIVISION REQUESTS FOR BUDGET CHANGES:
The budget changes requested by divisions were not increases to the FY 1997-98 budget but were reallocations of already-budgeted funds to meet operational needs within or between various offices or divisions. Expenditures over $50,000 were approved by the Board.
| Office or Division |
Net Changes |
Description |
| Governing Board | No increase | Reallocate funds for travel to Sacramento to testify on behalf of the clean fuels bill. |
| District General | $ 27,091 | Reallocate funds for Xerox 4850 lease payment; for purchase of unbudgeted fixed assets; and to upgrade desktop computers to support Office97. |
| Executive Office | $ 158,883 | Reallocate funds for a Senior Administrative Secretary position; for the acting Executive Officer’s salary and benefits; and for the Executive Officer recruitment. |
| District Counsel | $ 5,000 | Reallocate funds for work related to the protection of the Clean Air People trademark. |
| District Prosecutor | $ 65,919 | Reallocate funds for the Investigations Manager position transferred back to District Prosecutor. |
| Finance | $ (53,000) | Reallocate funds for billing program modifications related to Title V; microfiche services; billing program enhancements; and for temporary employee help in accounting. |
| Technical Support Services |
$ (161,121) | Reallocate funds for a Senior Administrative Secretary position; and for the transfer of the organizational and human resources development function. |
| Administrative and Human Resources Services |
$ 123,609 | Reallocate funds for the cost of a vehicle emergency; for the transfer of the organizational and human resources function; and for the Executive Officer recruitment. |
| Clerk of the Boards |
$ (110,000) | Reallocate funds for Hearing Board systems enhancements. |
| Applied Science and Technology |
$ 99,481 | Reallocate funds for overtime to process permits; for temporary services support of Environmental Justice Initiative No. 2 and support for a third mobile platform; for the purchase of unbudgeted fixed assets; for implementation of the new PM2.5 standards and the new STAPPA/ALAPCO responsibilities; and for gas cylinder rental. |
| Planning, Transportation and Information Management |
$ (121,462) | Reallocate funds for the acting Executive Officer’s salary and benefits |
| Planning and Policy |
$ 97,245 | Reallocate funds for CARB’s Exploring New Technologies for Clean Air conference; for cosponsorship of an AWMA specialty conference on PM2.5; for a point source air toxics emissions inventory development for the MATES II study; for GIS software training; to purchase socioeconomic data; for an increase in the insurance premium for two wind profiled sites at LAX and ONT airports; for tuition reimbursements, training expenses, and conference registrations; for staff training; and to upgrade personal computers to Office97. |
| Transportation | $ (1,118) | Reallocate funds for a vehicle emergency; for conference support time; and for GIS software training |
| Information Management |
$ 946,903* | Reallocate funds for interim Title V work; for enhancements to permits/compliance computer programs; for Phase 2 Title V tracking; for permit processing overtime; for Compliance Assurance Automated system communication costs; for programming costs of the Air Quality Investment Program; for billing program enhancements related to Title V; for Title V billing; for Hearing Board system enhancements; for microfiching data; for Finance systems enhancements; for development of software and installation of the Cut Smog program; for permit system enhancements; for AB 2588 "Hot Spots" billing program enhancements; to automate Rule 1401 implementation and for data filing requirements for non-permitted sources; for client tracking system enhancements; for website improvements; for Xerox 4850 lease payments; for Facility Permit Processing System software; for work on the Nox/Sox Central Station; for trading and compliance administration work; for compliance tracking work; for Rule 518.2 work; for radio satellite integrators, for GIS software, for PC hardware upgrades and 32-bit migrations, for software support of the DEC ALPHA 8400 server, for RECLAIM compliance administration work and workflow automation, for computer hardware for the computer room configuration to support expanded NT network environment, to purchase NT BackOffice licenses and network changes and upgrades to support NT, to upgrade network bandwidth to support imaging and workflow applications, to support Compaq server hard drive and memory upgrade, to purchase Xena/Thundar computer storage and to purchase additional hardware for the VINES to NT and Office 97 migrations, for staff training, to purchase Workflow Compaq 5000 and Banyan/NT Compaq server upgrades and hard drives, for staff training to support the VINES to NT and PeopleSoft migrations, to purchase telephone directories for the AQMD library, for staff training in Oracle and NT to support a new Finance computer system and Bay Network to support the ATM switch, and to purchase imaging system optical storage upgrade. |
| Public Affairs | $ (65,418) | Reallocate funds for an Administrative Secretary position; for Investigations Manager position; for legal work related to protection of the Clean Air People trademark; to enhance the business client tracking system; for website improvements; to purchase economic data; for cosponsorship of EV World Expo and National Marketplace for the Environment; to purchase office furniture for the Deputy Executive Officer, to purchase promotional items for business and community outreach programs, for rents and leases of space for outreach meetings, to upgrade computers and printers in the Santa Ana and San Fernando permit assistance centers, and for temporary staff support in the Public Records unit. |
| Technology Advancement |
$ (179,601) | Reallocate funds for CARB’s ‘Exploring New Technologies for Clean Air’ conference; for cosponsorship of a specialty conference on PM2.5; for the point source air toxics emissions inventory development for the MATES II study; for Environmental Justice Initiative No. 2 and to support a third mobile platform; for cosponsorship of EV World Expo and National Marketplace for the Environment; for conference time supplied by a Transportation staff member; and to lease two OEM EV passenger cars. |
| Stationary Source Compliance |
$ (832,411) | Reallocate funds for an Administrative Secretary position; for implementation of the interim Title V Task Order; for enhancements to the permits/compliance computer system; for Phase 2 work on Title V tracking; for overtime used to process permits; for Compliance Assurance Automated System communication costs; for the implementation of the Air Quality Assistance Program; for Title V billing; for development and implementation of the Cut Smog program; for enhancements to the permits computer system; for AB 2588 "Hot Spots" billing program enhancements; for system enhancements to automate the implementation of Rule 1401 and for data filing requirements for nonpermitted sources; to IM to enhance Facility Permit Processing System software; for work on the NOx/SOx Central Station; for trading and compliance administration; for compliance tracking; for Rule 518.2 Federal Alternative Operating Conditions; and for Geographical Information Systems (GIS) training. |
*
It has been AQMD’s policy to budget software development funds in the requesitng Division’s budget. Only after obtaining Board approval for the project sufficient funds are transferred to the Information Management Budget. All $946,903 were expended on projects as planned in the original budget./ / /