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REPORT:

Mobile Source Committee

SYNOPSIS:

The Mobile Source Committee met on Friday, January 15, 1999. Presentations were made on the following items: Report on EPA’s Action on 1997 AQMP; Recommendation to Award Contract to Provide Outreach Assistance to Basin Cities Regarding Low-Emission, Clean Fuel Vehicle Technologies; Execute Contracts for CEQA Documentation Support; Rule 2202 Updates, Status Report on Rule 2202 Employer-Employee Survey. The next meeting is February 26, 1999, at 9:30 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Mee Hae Lee, Acting Chair
Mobile Source Committee

ATTENDANCE: The meeting began at 9:45 a.m. Present were: Committee Members Mee Hae Lee, Jon Mikels, and Ronald Loveridge (arrived at 10:00 a.m.). Absent were: Committee Vice Chair Roy Wilson and Committee Member Norma Glover. In the absence of both a Committee Chair and Committee Vice-Chair, Committee member Mee Hae Lee chaired the meeting. An attendance roster is attached.

MOBILE SOURCE COMMITTEE DISCUSSION ITEMS

1. Report on EPA’s Action on 1997 AQMP
   
   Staff provided a brief summary of EPA’s disapproval of the District’s AQMP. Staff mentioned that the 1997 Ozone, PM10 Plans were submitted to EPA on 2/97. The latest EPA approvals were the 1994 Ozone SIP (9/96), 1997 CO SIP Revision (4/98) and 1997 NO2 Maintenance Plan (7/98).
   
   Staff presented EPA’s Current Proposed Action in which EPA approves procedural requirements and baseline emission inventories, and it appears that they approve carrying capacity.
   
   Staff then presented the basic elements of EPA’s disapproval of the Plan. EPA disapproves:
   
   a) VOC, NOx control measure provisions for the following stated reasons:
   --that control measure rule adoption dates have passed;
   --control measures are impermissible SIP relaxation – less emission
   reductions and interfere with reasonable further progress;
   --unlawful assignment of control measures to EPA; and
   --increased assignment to 182(e)(5) measures.
   
   b) Attainment demonstration for the following stated reason:
   --deficiencies in control measure portions of the plan
   
   c) RFP demonstration and milestones for the following stated reason:
   --disapproval of control measures
   
   EPA’s proposed remedy is to revise the control measure adoption schedule; and submit commitments to adopt additional control measures along with a demonstration that the revised plan provides for attainment on a schedule that is as expeditious as practical. They have suggested there may be other measures that have not been identified in proposed rulemaking.
   
   Staff mentioned that the 30-day comment period is until 2/11/99 and EPA desires to work with AQMD and the state to develop an approvable ozone SIP revision. There is no set date for final EPA action. AQMD’s staff noted that there are 13 measures yet to be adopted – 2 VOC measures (1.3 TPD), 2 PM10 measures, 1 VOC/PM10/Ammonia Measure (Study Initiated), and 8 other measures (no emission reductions).
   
   Staff also presented emission data in the 1997 AQMP to illustrate AQMD’s perspective. In summary, less short-term reductions were primarily due to lower projected baseline emissions.

2. Update on Council of Governments Discussions Re: AB2766 Outreach Assistance
   
   Staff reported that AQMD is still investigating the possibility for conducting future joint partnerships with subregional COGs and requested that this item be continued to the next Mobile Source Committee meeting on February 26, 1999.

3. Recommendation to Award Contract to Provide Outreach Assistance to Basin Cities Regarding Low-Emission, Clean Fuel Vehicle Technologies
   
   Staff presented the results from an RFP to provide outreach assistance to basin cities regarding low-emission, clean fuel vehicle technologies. Proposers were requested to describe how they would design and implement a minimum of six workshops or forums targeted to public and private transit and school bus operators and targeted to Leadership and Clean Cities. In addition, proposers were asked to describe how they can provide on-call technical support to the AQMD’s efforts to provide assistance to local jurisdictions in support of the AB 2766 Subvention Fund Program.
   
   Staff reported that a total of four proposals were received and reviewed according to the selection criteria in the RFP. After evaluating the four proposals, staff recommends that the contract be awarded to Gladstein & Associates for an amount not to exceed $99,988.00. The evaluation panel was comprised of three women and one man, and included AQMD staff from Technology Advancement, a representative from the City of Anaheim, a representative from the County of San Bernardino, and a representative from the Southern California Association of Governments.
   
   Committee member Mikels questioned how staff evaluates the success or failure of a conference. He mentioned that there are no quantifying criteria for evaluating the long term success of a conference, beyond attendance figures or anecdotal response. He then suggested that there should be a way to measure the effectiveness of a conference. Staff responded that the contractor’s reporting requirements do provide performance measures, but that this could be emphasized further in the contract work plan. Committee member Lee suggested that staff come up with the criteria before the committee approves awarding of this contract and asked that the revised Board letter be reviewed by Mobile Source Committee members prior to finalization.
   
   Committee member Loveridge moved approval of this item incorporating Committee member Lee’s comments.
   
   MOTION: Committee member Loveridge moved approval of this item conditioned on the addition of a requirement that the contract include establishment of a baseline and a report quantifying the results and effectiveness of the outreach effort.

4. Rule 2202 – AQIP Proposal of Recommendations for Third Quarter/1998
   Staff requested that this item be continued to the next Mobile Source Committee meeting on February 26, 1999.

5. Execute Contracts for CEQA Documentation Support (Taken out of order after Agenda Item #1)
   
   Staff presented this item to the Committee at the December 17, 1998 meeting, but it was pulled from the Governing Board’s January 8, 1999 meeting. The item is now being revisited for Committee approval.
   
   Staff presented an overview of the proposal scoring process, reporting that there were 5 technical reviewers – 2 external and 3 staff. The cost scoring was based on sample project cost estimate and resource allocation. Staff’s recommendation at the December Mobile Source Committee meeting was to award to the 3 top bidders at fixed upper-limit funding.
   
   Subsequent staff recommendations after the December Committee meeting were: a) award to 4 top bidders at minimal funding of $5,000 each, and b) remaining funding, bid on task orders (total funding of all task orders not to exceed $80,000).
   
   Staff stated that the reasons for changing the recommendation are: 1) some projects may cost more than upper-limit funding; 2) greater number of consultants to support anticipated workload; and 3) addition of fourth award – provides 2 firms with higher technical scores.
   
   Committee member Lee expressed concern for the scoring process and questioned the weighting proportion between technical merits and costs. Staff explained the formula and process is the same for all RFPs and is the Governing Board’s contract scoring process. Committee member Lee suggested that the formula and process needs to be revised. Committee member Mikels agreed and suggested that an alternative scoring formula be provided so the process can be reviewed by the Governing Board for revision.
   
   MOTION: Committee member Mikels moved that the Mobile Source Committee recommend to the Governing Board that the Board review and revise the evaluation process for cost-scoring RFPs.
   
   ACTION: The Mobile Source Committee directed staff to hold its recommendation to award contracts for CEQA Documentation Support until the cost-scoring procedures are revised.
   
   Staff stated they will present the cost-scoring procedure to the Board’s Budget Workshop at its February 5, 1999 meeting.

6. Rule 2202 Activity Report
   
   a. Rule 2202 Emissions Equivalency Task Force: Staff reported that the task force is meeting again and anticipates a status of task force efforts will be reported at the Mobile Source Committee meeting on March 26, 1999.
   
   b. Status Report on Rule 2202 Employer/Employee Survey: Staff presented a brief overview of the progress of the Rule 2202 Employer/Employee Survey. The goal set for the Employee Travel Behavior Survey was to complete 5,000 surveys from 100 worksites randomly selected. To date, 5,422 surveys from 77 worksites responded. The goal set for the Employer Activity Survey was to complete 1,300 interviews. To date, 504 have been completed by mail and 444 completed by telephone for a total of 948.
   
   A data analysis will be made and preliminary results will be made available to the Emission Equivalency Task Force on January 19, 1999. The final report is expected in late January with a report to this Committee at the February 26, 1999 meeting.
   
   c. Rule 2202 Summary Status Report: Written report submitted, no comments.

7. Monthly Report on Environmental Justice initiatives
   
   Item #4 – CEQA Commenting:
   
   a. CEQA Document Commenting Update: Written report submitted, no comments.
   
   b. CEQA Handbook Revision: No report submitted for the month of January. Next working group meeting is January 28, 1999.

8. Monthly Report on Environmental Justice Initiatives:
   
   Item #2 – Ambient Monitoring of Air Toxics: Written report submitted, no comments.
   Item #7 – Cleanup Incentives for Diesel: Written report submitted, no comments.
    

9. Update on the Mobile Source Measures in the SIP
   Written report submitted, no comments.

10. Other Business
    None
11. Public Comment
    None
    
    The meeting was adjourned at 11:00 a.m. The next Mobile Source Committee meeting is February 26, 1999.

Attachment
Attendance Roster

ATTACHMENT

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT
MOBILE SOURCE COMMITTEE
January 15, 1999 

ATTENDANCE ROSTER

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