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REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, June 18, 1999, and reviewed the proposed agenda for the July 9, 1999 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, July 23, 1999, at 9:30 a.m., in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Norma J. Glover, Chair
Administrative Committee

Attendance:
Present were Committee Chair Norma Glover and Committee members Beatrice LaPisto-Kirtley and Roy Wilson (via videoconference). Absent were Members Hal Bernson, Cynthia Coad and Mee Lee.

DISCUSSION ITEMS:

1. Chairman’s Report of Approved Travel: Executive Officer Dr. Barry Wallerstein advised the Committee of an additional travel request not referenced in the "Report on Board Member Travel Authorized by the Chairman." Board Member Leonard Paulitz had submitted a request for his attendance at the League of Cities Environmental Quality Committee meeting on June 24-25 in San Jose, California. The item is awaiting Chairman Burke’s approval.
   
   With respect to Dr. Burke’s proposed travel to Detroit, Michigan and Indianapolis, Indiana, Dr. Wallerstein explained that staff is coordinating the trip, which will possibly include Dr. Alan Lloyd, Chairman of the ARB. The purpose of the trip is to meet with several engine manufacturers regarding pursuit and development of clean fuel engine technology and commercialization.
   
   Dr. Wallerstein also reported briefly on Chairman Burke’s and his attendance at the Clean Air Initiative for Latin American Cities Workshop in Mexico City, which was organized by the World Bank and the Secretariat of the Environment of Mexico City. The Workshop was very successful and presented opportunities that not only will be beneficial to the South Coast Basin but also to Mexico City. A report regarding the Workshop will be submitted to the Governing Board. Moved, noting Leonard Paulitz’s travel request (LaPisto-Kirtley), seconded (Glover), and unanimously recommended for approval. (See end of report for detail.)

2. Approval of Compensation for Board Member Assistant(s): Committee Chair Glover introduced her proposed Consultant, Jennifer Lea Vitela, who provided a brief summary of her experience and background. The Committee considered and approved the proposed compensation for Ms. Vitela as consultant-independent contractor status.
   
   The Committee also considered and approved the proposals renewing three Board Member Assistant/Consultant contracts for Fiscal Year 1999-00 as follows:

BOARD MEMBER	NAME	CATEGORY
William A. Burke	María Barragán	Consultant - employee
Cynthia P. Coad	Richard Alexander Lysa Ray	Consultant – independent contractor Assistant - employee

Moved (Glover), seconded (LaPisto-Kirtley), and unanimously recommended for approval.

3. Out-of-Country Travel: There was no new out-of-country travel to report.

4. Local Government and Small Business Advisory Group Report: Lupe Valdez, Deputy Executive Officer of Public Affairs and Transportation, provided an update on the Advisory Group’s continuing discussions regarding EPA’s guidelines and enforcement policies. Ms. Valdez estimates it will take several more meetings for the Advisory Group to reach its conclusion and provide recommendations with respect to these policies.
   
   Approval has been requested from Dr. Burke to appoint Jeff Comerchero, Councilmember for the City of Temecula, and William Cunningham, Mayor of the City of Redlands, to the Local Government & Small Business Advisory Group. Councilmember Comerchero was recommended by Board Member Ronald Loveridge, and Mayor Cunningham by Board Member Leonard Paulitz.

JULY AGENDA ITEMS:

5. Establish List of Prequalified Vendors to Provide Computer, Network, Printer and Related Services: Mark Henninger, Technology Implementation Manager in Information Management, reported that, as a result of successful responses to an RFQ to prequalify vendors to provide network and computer related products and services, 31 vendors were identified. Staff is requesting approval to establish a prequalified vendors list for the purchases for a two-year period. Moved (LaPisto-Kirtley), seconded (Glover), and unanimously recommended for approval.

6. Report on Major Projects for Information Management Scheduled to Start During First Six Months of FY 1999-00: Mr. Henninger explained this report identifies the major projects to be undertaken during the first half of Fiscal Year 1999-00, and gave a brief description of each project. Moved (LaPisto-Kirtley), seconded (Wilson), and unanimously recommended for approval.

7. Report of RFPs and RFQs Scheduled for Release in July: Dr. Wallerstein informed the Committee there were two items on the July report: Issue RFP to Prequalify Classification and Compensation Study Services Providers, and Issue RFQ for Nortel Meridian Phone Switch ACD-MAX Upgrade. With respect to the Classification and Compensation Study Service Providers, Dr. Wallerstein mentioned the study is long overdue and has been discussed with employee representative organizations. Moved (LaPisto-Kirtley), seconded (Wilson), and unanimously recommended for approval.

8. Review July 9, 1999 Governing Board Agenda: Dr. Wallerstein advised the Committee of the following changes to the draft agenda:
   
   DELETIONS:
   
   • #2074 Execute Contracts for Projects Awarded for Carl Moyer Memorial Air Quality Standards Attainment Program (Continued to August)
   
   • #2069 Execute Contracts for EV Charge as Part of FY 1997-99 AB 2766 Discretionary Fund Work Program (Continued to August)
   
   CLARIFICATIONS:
   
   • #2071 Mobile Source Air Pollution Reduction Review Committee (MSRC did not meet in June)

9. Other Business: None.

10. Public Comment: None.

Committee Chair Glover adjourned the meeting at 9:51 a.m.

Report on Board Member Travel Authorized by the

Chairman (May 21 – June 18, 1999):

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