South Coast Air Quality Management District

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Administrative Committee

SYNOPSIS: 

The Administrative Committee met Friday, November 3, 2000, and reviewed the proposed agenda for the December 15, 2000 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, January 12, 2001, at 9:30 a.m. in Conference room CC-8.

RECOMMENDED ACTION:

Receive and file.

Beatrice J.S. LaPisto-Kirtley, Acting Chair
Administrative Committee

Attendance: Present was Board Member Beatrice LaPisto-Kirtley, and via videoteleconference, Board Chair William A. Burke. Absent were Committee Chair Norma Glover and Board Members Hal Bernson, Roy S. Wilson, Ronald Loveridge, and Cynthia Coad. Vice Chair Glover previously appointed Beatrice LaPisto-Kirtley as the Committee Chair for this meeting only. Executive Officer Barry Wallerstein appointed Chief Financial Officer Rick Pearce as his designated representative for this meeting only. Ms. LaPisto-Kirtley appointed Board Chair Burke and Board Member Verdugo-Peralta as ad hoc committee members for this meeting only.

DISCUSSION ITEMS:

1. Chairman’s Report of Approved Travel: Board Member LaPisto-Kirtley reported that Chairman Burke approved the following travel: Norma Glover’s request to attend a meeting with the CARB Executive Officer in Sacramento to be held on November 21-22. Moved by Burke, seconded by Verdugo-Peralta, and unanimously recommended for approval.
   
   Dr. Burke raised the issue regarding poor quality of service obtained from AQMD’s travel agency, Adelman Travel, which occurred in preparation of his Sacramento trip. He stated this was the third incident that has occurred with Adelman. He asked what the length of their current contract is and what were the qualifications of performance necessary to maintain their contract? Mr. Pearce answered that the contract expires annually in April, but may be extended for one year. Dr. Burke requested legal review of the performance qualifications criteria required under this contract. Mr. Pearce stated AQMD has the ability to terminate contracts prior to the expiration dates if there are performance problems. Ms. LaPisto-Kirtley stated this issue will be brought to the December 8 Administrative Committee meeting for review.
   
   Dr. Burke stated he and Board Members Wilson, Paulitz, and Verdugo-Peralta attended the grand opening of the fuel cell facility in Sacramento this week, which was a well-attended event. Dr. Burke stated that the purpose for constructing the fuel cell facility was for educational purposes, but Southern California was excluded as an option. He also noted that the Sacramento location doesn’t have the media outlets available in South Coast and that better coverage may have been attained through a Southern California event. Dr. Burke also noted that he was appointing Mr. Paulitz to the Fuel Cell Partnership Committee as an AQMD representative to replace him. Ms. LaPisto-Kirtley stated Dr. Burke had the Board’s support on this issue.
   
   
2. Approval of Compensation for Board Member Assistant(s): None, but Ms. Verdugo-Peralta mentioned that it was difficult for her to obtain a qualified Board Consultant at the current level of pay for a minimum of 20 hours per week. She requested staff review the rate consultants are currently being paid to determine whether it is a fair level of compensation. Ms. LaPisto-Kirtley stated that the amount of $30,750 currently allocated is a fair amount because the positions are considered part-time and not full-time. Dr. Burke asked if Ms. Verdugo-Peralta’s concern was regarding the overall contract amount or hourly rate, and Ms. Verdugo-Peralta answered hourly rate. Dr. Burke stated that the current rate of pay was set approximately 10 years ago. Mr. Pearce responded that the rate of pay for Board Assistants is set at a rate no higher than $25 per hour, and Board Consultants is limited to $45 per hour, which is within the $30,750 limit. Dr. Burke stated that, based on changes in economics since 1990 and the increased responsibilities placed on consultants over the years, the current rate may be inadequate and should be evaluated. Ms. LaPisto-Kirtley stated that this item will be brought to the December 8 Administrative Committee meeting for review after staff researches the issues raised.
   
   
3. Out-of-Country Travel: None.

DECEMBER AGENDA ITEMS:

4. Execute Contract for Janitorial Services at Diamond Bar Headquarters: Ms. Tharp stated that the current contract expires December 31, 2000. Thirty-five proposals were received. Twenty-three bidders met the RFP minimum requirements and were evaluated. The highest-rated firm, Bell Building Maintenance, is recommended for award of the contract. Moved by Verdugo-Peralta, seconded by Burke, and unanimously recommended for approval.
   
   
5. Execute Contract for Landscape Maintenance at Diamond Bar Headquarters: Ms. Tharp stated the current contract also expires on December 31. Nine proposals were received; six met the RFP minimum requirements and were evaluated. Staff recommends the contract be awarded to the lowest-cost bidder from among the top three firms, Plant Control Landscape Maintenance. Dr. Burke mentioned a recent meeting he had with Tree People, and suggested that during the next contract period AQMD contact Tree People to have them evaluate AQMD’s property. It may be possible to plant and maintain additional trees to generate more oxygen, rather than have excessive asphalt areas on the premises. Ms. LaPisto-Kirtley stated that this process is being implemented at the school where she is an administrator, which ultimately reduces the cost of air conditioning. Ms. Verdugo-Peralta agreed that an arborist be hired. Ms. LaPisto-Kirtley stated that this issue will be raised the next time the contract comes up for evaluation. Moved by Verdugo-Peralta, seconded by Burke, and unanimously recommended for approval.
   
   
6. Establish Lists of Prequalified Vendors to Provide Mailing Services, Automotive Mechanical Repair and Services, and Unleaded Fuel: Ms. Tharp requested the Board approve all vendors who met RFQ minimum requirements as prequalified to provide these services for a two-year period. Moved by Verdugo-Peralta, seconded by Burke, and unanimously recommended for approval.
   
   
7. Establish Board Meeting Schedule for Calendar Year 2001: Mr. Pearce stated that the Board meeting schedule for 2001 is being recommended for approval and Ms. LaPisto-Kirtley added that the May and November meetings have been adjusted to avoid conflict with CARB meetings. Moved by Verdugo-Peralta, seconded by Burke, and unanimously recommended for approval.
   
   
8. Remove Various Fixed Assets from AQMD Inventory: Mr. Pearce stated that obsolete computer equipment, miscellaneous lab equipment, and 30 vehicles be removed from AQMD inventory. The vehicles would be salvaged through the auction process due to their poor condition and high mileage. A few salvageable lab instruments will be available for donation to other air quality agencies. The computer equipment was considered unsalvageable. Moved by Verdugo-Peralta, seconded by Burke, and unanimously recommended for approval.
   
   
9. Report of RFPs and RFQs Scheduled for Release in December: Mr. Pearce stated that two items—Issue RFQ for Printing Services to Establish a List of Prequalified Vendors and Issue RFQ to Prequalify Vendors for System-Wide Hardware/Software Maintenance and Support Services—be recommended for approval. Moved by Burke, seconded by Verdugo-Peralta, and unanimously recommended for approval.
   
   
10. Review December 15, 2000, Governing Board Agenda: Ms. LaPisto-Kirtley informed the Committee of the following changes to the agenda:
    
    Delete:
    
    Agenda Title (#2683): Execute Contract to Cost-Share Development of Variable Gaseous Fuels Engine (Continued to January 19, 2001 Meeting Agenda)
    
    Add to page 3 (after #2683):
    
    Agenda Title (#2724): Execute Contract to Assess, Develop, and Demonstrate Low-VOC Cleaning System
    
    Agenda Synopsis: Solvent cleaning operations contribute significantly to the South Coast Air Basin’s VOC emissions. Technological advancements are needed to meet some of the year 2005 VOC limits of Rule 1171- Solvent Cleaning Operations. Based on results of a competitive solicitation, the Institute for Research and Technical Assistance scored highest and should be selected to assess, develop, and demonstrate low-VOC cleaning systems. If cleaning systems compliant with the year 2005 VOC limits are successfully developed and implemented, approximately 9 tons per day of VOC emission reduction could take place. Total project cost will be $149,720, which will be borne by the AQMD.
    
    Continued:
    
    Agenda Title #2701 – Adopt Proposed Rule 1425 – Film Cleaning and Printing Operations. (Continued to January 19, 2001 Board meeting.)
    
    Agenda Title #2717 – Appropriate Funds from Undesignated Fund Balance for CEQA Work and Authorize Executive Officer to Amend Contracts for CEQA Assistance. (Continued to January 19, 2001 Board meeting.)
    
    Correction:
    
    Agenda Title #2703 – Inter-District Transfer of ERCs to Antelope Valley Air Pollution Control District and to Mojave Desert Air Quality Management District. (Moved up to November 17, 2000, Board meeting.)
    
    
11. Other Business: None.
    
    
12. Public Comment: John Billheimer, Small Business Coalition of Southern California, requested an item be agendized in the future regarding reviewing previous contracts provided for research and development for stationary source control, because results of such contracts are not currently communicated to the public.

Board Member LaPisto-Kirtley adjourned the meeting at 10:10 a.m.

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