South Coast Air Quality Management District

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Establish Lists of Prequalified Vendors to Provide Mailing Services, Automotive Mechanical Repair and Services, and Unleaded Fuel

SYNOPSIS:

On August 18, 2000, the Board approved the release of RFQs for mailing services, automotive mechanical repair and service, and unleaded fuel. This item is to establish lists of prequalified vendors from which purchases are made for these services and supplies for a two-year period.

COMMITTEE:

Administrative, November 3, 2000, Recommended for Approval

RECOMMENDED ACTION:

Approve the list of prequalified vendors for mailing services, automotive mechanical repair and service, and unleaded fuel, included in Attachment A, for a two-year period.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

On August 22, 2000, the AQMD released RFQs #Q2001-04 – mailing services, #Q200103 - automotive mechanical repair and service, and #Q2001-05 - unleaded fuel, to establish lists of prequalified vendors from which these services and supplies will be purchased over a two-year period. The current approximate annual expenditures for each category are as follows: mailing services, $70,000; automotive mechanical repair and service, $184,000; and unleaded fuel, $106,000. These services and supplies are purchased routinely to support operational needs of the AQMD.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQs and inviting bids were published in the following publications:

1.	Antelope Valley Press	10.	La Opinion	19.	Precinct Reporter
2.	Black Voice News	11.	La Voz	20.	Rafu Shimpo
3.	Chinese Daily News	12.	Los Angeles Daily News	21.	Riverside Press Enterprise
4.	Eastern Group Publications	13.	Los Angeles Sentinel	22.	San Bernardino Sun
5.	El Chicano	14.	Los Angeles Times	23.	Santa Clarita Signal
6.	Excelsior, The	15.	M/W/DVBE Source	24.	State of California Contracts
7.	Inland Empire Hispanic News	16.	Orange County Register		Register
8.	Inland Valley Daily Bulletin	17.	Palm Springs Desert Sun
9.	Korea Central Daily	18.	Philippine News

Additionally, potential bidders were identified using the Los Angeles County MTA Directory of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD’s own electronic listing of certified minority vendors; and AQMD Purchasing’s mailing list. Notices of the RFP were mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov "Business and Job Opportunities" icon] and AQMD’s 24-hour telephone message line for bidders (909) 396-2724.

Bid Evaluation

Bidding closed at 2:00 p.m. on September 22, 2000. The responses were quantified as follows:

RFQ #Q2001-04 – Two of five responding vendors were disqualified for not attending the mandatory bidder’s conference held on September 7, 2000. Two of the remaining three responses evaluated met the minimum requirements as defined in the RFQ for placement on the list of prequalified vendors for mailing services.

RFQ #Q2001-03 - Ten of 12 responding vendors met the minimum requirements for placement on the list of prequalified vendors for automotive mechanical repair and service as defined in the RFQ.

RFQ #Q2001-05 – The two responding vendors met the minimum requirements as defined in the RFQ and are recommended for placement on the list of prequalified vendors for unleaded fuel.

Below is a summary of the bids received:
 

Panel Composition

The panel for RFQ #Q2001-04 consisted of three AQMD staff - two Senior Public Information Specialists and a Mail Subscription Supervisor. Of these three panelists, two are male and one is female; one is African American, one Caucasian and one Hispanic.

The panel for RFQ #Q2001-03 consisted of three AQMD staff – two Fleet Worker IIs and one Fleet Worker I. Of these three panelists, all three are male; one is African American, one is Caucasian and one is Hispanic.

The panel for RFQ #Q2001-05 consisted of three AQMD staff– two Fleet Worker IIs and one Fleet Worker I. Of these three panelists, all three are male; one is African American, one is Caucasian and one is Hispanic.

Resource Impacts

Sufficient funds have been appropriated in the FY 2000-01 Budget.

Attachments

Prequalified Vendor List for RFQ #Q2001-04 – Mailing Services
Prequalified Vendor List for RFQ #Q2001-03 – Automotive Mechanical Repair and Service
Prequalified Vendor List for RFQ #Q2001-05 – Unleaded Fuel

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