BOARD MEETING DATE: January 21, 2000 AGENDA NO. 6
PROPOSAL:
Execute Contract to Purchase Desktop Computer Hardware
SYNOPSIS:
AQMD operational efficiency is ever more dependent on staff's desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems. This action is to authorize the purchase of new desktop computer systems, with adequate capacity to support current software applications, to replace older desktop systems. These replacements are in accord with AQMD's Information Management strategic plan. Funds for this purchase ($150,000) are included in the FY 1999-00 Budget.
COMMITTEE:
Administrative, December 17, 1999, Recommended for Approval
RECOMMENDED ACTION:
Authorize purchase of approximately 235 desktop computer systems from Genesis Computer Systems, Inc., at a cost not to exceed $150,000 which is allocated in the District General Office Expense Account.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
AQMD staff desktop computers have been upgraded to Windows 95/Office 97, and CLASS (Clean Air Support System) 32-bit application upgrades are in progress. Furthermore, many desktop systems are required to run the District's new Finance/Human Resource applications (PeopleSoft), Record Services imaging, and workflow automation applications currently under development. These applications exceed the computing capacity of most desktop system configurations. Therefore, in accordance with Information Management's Strategic Plan and to efficiently support these applications, computer upgrades are required. Desktop computers with the following configurations will be replaced:
Bid Evaluation
Bids for desktop computers, with the configuration listed below, were solicited from the firms on the List of Prequalified Vendors to Provide Computer, Network, Printer and Related Services approved by the Board on July 9, 1999.
The prequalified vendor list is in effect for a period ending June 30, 2001. Of the twenty-nine firms on the list, two were from certified minority-owned business enterprises, one from women-owned business enterprises, two from non-certified minority-owned business enterprises, and none from disabled-veteran-owned business enterprises. Five bids for desktop computers were received and evaluated (see Attachment). Genesis Computers, Inc. submitted the lowest bid at $589.00 each for 235 computer systems. The total cost with sales tax of 8.25% is $149,901.96.
Resource Impacts
Sufficient funds are included in the FY 1999-00 Budget.
Attachment(s)
Evaluation of Bids from Prequalified Vendor List
ATTACHMENT
Evaluation of Bids from Pre-Qualified Vendor List
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