South Coast Air Quality Management District

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Establish List of Prequalified Vendors to Provide Printing Services

SYNOPSIS: 

On July 21, 2000, the Board approved the release of an RFQ for printing services. This item is to establish a list of prequalified vendors for printing services for a two-year period.

COMMITTEE: 

Administrative, October 13, 2000, Recommended for Approval

RECOMMENDED ACTION:

Approve the prequalified vendors listed in Attachment A to provide printing services.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

On July 21, 2000, the AQMD released RFQ #Q2001-01 for Printing Services. The purpose of this RFQ was to prequalify vendors to provide printing services in support of the AQMD Print Shop. Vendors qualified will be issued purchase orders for printing services and other specialized tasks, such as tabbing, numbering, folding, etc.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQ (RFP) and inviting bids was published in the following publications:

1.	Antelope Valley Press	10.	La Opinion	19.	Precinct Reporter
2.	Black Voice News	11.	La Voz	20.	Rafu Shimpo
3.	Chinese Daily News	12.	Los Angeles Daily News	21.	Riverside Press Enterprise
4.	Eastern Group Publications	13.	Los Angeles Sentinel	22.	San Bernardino Sun
5.	El Chicano	14.	Los Angeles Times	23.	Santa Clarita Signal
6.	Excelsior, The	15.	M/W/DVBE Source	24.	State of California Contracts
7.	Inland Empire Hispanic News	16.	Orange County Register		Register
8.	Inland Valley Daily Bulletin	17.	Palm Springs Desert Sun
9.	Korea Central Daily	18.	Philippine News

Additionally, potential bidders were identified using the Los Angeles County MTA and Cal Trans Directories of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD’s own electronic listing of certified minority vendors; and AQMD Purchasing’s mailing list. Notices of the RFQ were mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon] and AQMD’s 24-hour telephone message line for bidders (909) 396-2724.

Bid Evaluation

One hundred and sixty-six copies of the RFQ were mailed out and seventeen bids were received in response to the RFQ when final bidding closed at 2:00 p.m. on August 25, 2000. Of the seventeen bids, two were from certified minority-owned businesses, three from non-certified minority-owned businesses, and one was from a certified small business; none was from a certified woman-owned or a disabled veteran-owned business enterprise. Panel evaluation of the seventeen responses was based on references and vendor ability to perform the scope of work defined in the RFQ. Of the seventeen responses, fourteen met the minimum requirements specified in the RFQ. However, staff will come back to the Board in December for authorization to re-release the RFQ with an amendment to clarify the printing service categories in an effort to make it easier and more efficient for small businesses to respond to specific work requests. Those already prequalified in this action will not need to resubmit bids, but they may modify their bid and others will be allowed to bid as well.

Attachment A lists the fourteen vendors prequalified to provide printing services as needed for a two-year period.

Panel Composition

The evaluation panel consisted of three AQMD staff – a Print Shop Supervisor, an Offset Operator, and a Mail/Subscription Services Supervisor. Of these three panelists, one is female and two are male; one is Caucasian, and two are Hispanic.

Resource Impacts

Funds for these services are included in the FY 2000-01 Budget.

Attachment(s)

Attachment A – List of Prequalified Vendors for Printing Services

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