South Coast Air Quality Management District

Back

Administrative Committee

SYNOPSIS: 

The Administrative Committee met Friday, September 8, 2000, and reviewed the proposed agenda for the October 20, 2000 Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, November 3, 2000, at 9:30 a.m. in Conference room CC-8.

RECOMMENDED ACTION:

Receive and file.

Norma J. Glover, Chair
Administrative Committee

Attendance:
Present were Committee Chair Norma Glover and, via teleconference, Board Member Roy S. Wilson. Absent were Board Chair William A. Burke, Board Members Beatrice LaPisto-Kirtley, Hal Bernson, Cynthia Coad, and Ronald Loveridge.

DISCUSSION ITEMS:

1. Chairman’s Report of Approved Travel: Barry Wallerstein, Executive Officer, reported on the approved travel of Leonard Paulitz and Cynthia Verdugo-Peralta regarding their attendance at the SAE Future Transportation Technology Conference held in Costa Mesa, CA on August 21-23; Beatrice LaPisto-Kirtley’s travel to Washington D.C. on September 25-27 regarding technological transfer proposals; Cynthia Verdugo-Peralta’s attendance at the California Fuel Cell Partnership conference to be held in Portland, OR on October 30-31; Ron Loveridge and Jon Mikels’ attendance at the Growth & Quality of Life conference to be held in Lake Arrowhead, CA on October 22-24; Dr. Burke and Cynthia Verdugo-Peralta’s attendance at the grand opening of a fuel cell facility located in West Sacramento, CA on October 31-November 2; and Vice Chair Glover’s trips to Washington D.C. on September 10-12 regarding AQMD matters, the 18^th National NGV Conference and Exhibition to be held in Las Vegas on September 17-19, and the Kaohsiung 2000 International Conference on Air Quality Management in Taiwan on October 30-November 2.
   
   
2. Approval of Compensation for Board Member Assistant(s): The Committee considered the proposed compensation for Board Member Cynthia Verdugo-Peralta’s Consultant Rhonda Reyes for FY 2000-01. Since less than a quorum of Committee Members was present, Dr. Wallerstein recommended this item be forwarded to the full Board at its next meeting rather than wait until the next Administrative Committee meeting.
   
   
3. Out-of-Country Travel: (Vice Chair Glover’s trip to Taiwan was reported as part of item 1.)

SEPTEMBER AGENDA ITEMS:

4. Execute Contract for Biennial Audit of Motor Vehicle Registration Revenues for FYs 1997-98 and 1998-99: Rick Pearce, Chief Financial Officer, explained that staff is recommending Thompson, Cobb, Bazilio & Associates to conduct the biennial audit. This program is required by state law to select auditors to perform audits of local cities’ use of AB2766 money, as well as the use of these monies by MSRC and AQMD. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
   
   
5. Executive Officer Proposal for Expenditure of Increased State Subvention Funding: Dr. Wallerstein reported that AQMD will be receiving approximately $3 million in increased state subvention funds due to legislative efforts in Sacramento this year. An initial proposal is being provided to the Committee for review, with the knowledge that restrictions of the funds limit their use to enforcement and compliance. The funds will be made available to hire engineering permit and inspection staff, replace laboratory equipment for sampling analysis, and hire additional staff and contractors for small business assistance with permitting functions and to provide assistance to local governments regarding fleet vehicle rule compliance. The final report of allocations will be presented to the Board once established. Ms. Glover commended Dr. Wallerstein and Allan Lind, AQMD’s Sacramento lobbyist, for their efforts in procuring additional moneys. She also informed staff of a reception being scheduled on September 22 in honor of the permit processing staff and their outstanding efforts to increase production in processing permits with a reduced staff level. Dr. Wallerstein added that a budget amendment will be forthcoming and recruitments will begin immediately to fill the positions. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.

OCTOBER AGENDA ITEMS:

6. Execute Contract to Purchase Desktop Computer Hardware: Chris Marlia, Assistant Deputy Executive Officer of Information Management, explained that the contract will upgrade approximately 260 computer units to enable staff to better perform their duties relative to the various complicated software available on AQMD equipment, i.e., PeopleSoft and CLASS System. Ms. Glover asked what occurred to the outdated equipment, and Mr. Marlia answered that these items are usually surplused. Dr. Wallerstein added that approval is obtained from the Governing Board to donate these items to schools or programs for disadvantaged students. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
   
   
7. Amend Contracts with R Systems, Inc. and Sierra Cybernetics, Inc. to Provide Short- and Long-Term Systems Development and Support Services: Mr. Marlia explained that this item is to amend two contracts to increase each by approximately $100,000 for software development work to enhance the CLASS System, Finance System, and permit streamlining work. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
   
   
8. Revise Public Records Act Implementation Guidelines: This item was continued to the November 17 Board agenda.
   
   
9. Execute Contract to Refine AQMD Socioeconomic Assessment Program: Jack Broadbent, Deputy Executive Officer of Planning, Rule Development, and Area Sources stated that an RFP was released on June 16 designed to assist staff in developing analytical tools in conducting socioeconomic impact assessments of rules, plans, and programs and to enhance current staff capabilities regarding facility and small business impacts as a result of rule implementation. A recommendation is being made to execute a contract with BBC Research & Consulting for $116,310. Ms. Glover asked if staff was satisfied with the level of technical expertise. Mr. Broadbent stated that two bidders met the required technical level. He also recognized Mr. Adams’ assistance on the panel. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
   
   
10. Issue RFP for Privatization of Portions of Annual Emissions Report Program: Elaine Chang, Assistant Deputy Executive Officer of Planning, Rule Development and Area Sources, explained that for the previous five years AQMD has been utilizing a contractor to collect annual emission fees. Staff is recommending AQMD continue this program, which has been successful, to enhance the auditing effort, streamline the criteria of the inventory program, and consolidate the process to produce the inventory emission report. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
    
    
11. Recognize, Appropriate and Reallocate Funds for PAMS Program: Mel Zeldin, Assistant Deputy Executive Officer of Stationary and Technology Advancement, is requesting the Board recognize $893,238 in revenues from EPA under Section 105 Grant funds for the eighth year of the PAMS Program to obtain needed fixed assets for monitoring and laboratory supplies, operational support for upper air wind profilers, temporary summer-time field staff, and unexpended funds in the amount of $354,191 to be reallocated to the current budget. A Board letter will be provided in October with final allocations for carryover funds. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
    
    
12. Appropriate and Reallocate Funds for PM2.5 Program and Children’s Health Study: Mr. Zeldin stated that $713,365, which is from the previous years’ allocation, be recognized for salaries for specific positions for the PM2.5 Program as previously authorized by the Board. Also, it is being requested that $309,342 in unexpended funds be reappropriated to the Children’s Health Study. A Board letter will be provided in October with final allocations for carryover funds. It is anticipated that an additional reallocation for unused funds will be requested for FY 2001-02. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
    
    
13. Execute Contract for Coordinator for International Conference on Air Quality Technology and Education to Implement Board Initiative From Millennium Retreat: Lupe Valdez, Deputy Executive Officer of Public Affairs and Transportation, stated the RFP is to be re-released for this contract. Dr. Wallerstein explained that five proposals were received for a maximum amount of $75,000 allotted by the Board, but additional time is required to provide bidders an opportunity to amend their proposals to retain a percentage of the sponsorship dollars to augment their costs to better enable them to produce a quality conference. The RFP has been added to the September 15 Board agenda and will be released thereafter. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
    
    
14. Issue RFP for Insurance Brokerage Services: Eudora Tharp, Assistant Deputy Executive Officer of Administrative and Human Resources, stated that a three-year contract for an insurance broker expires in March 2001. The insurance broker collects data on AQMD property subject to loss to develop strategies to obtain favorable cost-effective insurance premiums. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
    
    
15. Report of RFPs and RFQs Scheduled for Release in October: Mr. Pearce reported that one RFP is scheduled for release for short- and long-term systems development and maintenance services in Information Management. Less than a quorum was present during the discussion of this item. Those Committee Members who were present communicated their concurrence.
    
    
16. Review October 20, 2000, Governing Board Agenda: Dr. Wallerstein informed the Committee of the following changes to the agenda:

CONTINUED

• Revise Public Records Act Implementation Guidelines (continued to November 17 Board agenda)

ADDITIONS

• Execute Contracts with Local Museums to Implement Children’s Air Quality Initiative #8

17. Other Business: None.
    
    
18. Public Comment: None.

Chair Glover adjourned the meeting at 10:12 a.m.

/ / /