South Coast Air Quality Management District

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Execute Contract to Purchase Desktop Computer Hardware

SYNOPSIS: 

AQMD operational efficiency is ever more dependent on staff's desktop computer systems, and many software applications (both off-the-shelf and in-house developed applications) are exceeding the capacity of the present desktop systems. This action is to authorize the purchase of new desktop computer systems, with adequate capacity to support current software applications, replacing older desktop systems. These replacements are in accord with AQMD's Information Management strategic plan. Funds for this purchase ($150,000) are included in the FY 2000-01 Budget.

COMMITTEE: 

Administrative, September 8, 2000. Committee Members who were present communicated their concurrence.

RECOMMENDED ACTION:

Authorize purchase of approximately 261 desktop computer systems from MicroLink Enterprise, Inc. at a cost not to exceed $150,000.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

AQMD staff desktop computers have been upgraded to Windows 95/Office 97; and enhancements to the CLASS (Clean Air Support System) application have been made to support Permit Streamlining recommendations, Fee Rule changes, and other rule amendments. Furthermore, many desktop systems are required to run the District's new Finance/Human Resource applications (PeopleSoft), Record Services imaging, and workflow automation applications recently developed and deployed. The performance of these applications is hampered by computing capacity of many of District staff’s desktop system configurations. Therefore, in accordance with Information Management's Strategic Plan to upgrade 25% of all desktops each year and to efficiently support these applications, computer upgrades are required. Desktop computers with the following configurations will be replaced:

• CPU(s): Pentium 166 MHz, 133 MHz, 100 MHz, or 90 MHz
• RAM: 32 MB
• Video Card: 1 MB, ISA
• Hard Drive: 850 MB
• Network Card: 10 Mbit, ISA

Bid Evaluation

Bids for desktop computers, with the configuration listed below, were solicited from the firms on the List of Prequalified Vendors to Provide Computer, Network, Printer and Related Services approved by the Board on July 9, 1999.

• CPU: Pentium III 650 MHz
• RAM: 64 MB
• Hard Drive: 15.3 GB
• Video Card: 8 MB, AGP
• Network Card: 10/100 Mbit, PCI
• Case: Mid Tower
• Mother Board: SOYO
• Logitech Keyboard
• Microsoft Mouse

The Board-approved prequalified vendor list is in effect for a period ending June 30, 2001. Of the twenty-nine firms on the list, Microlink Enterprise, Inc. submitted the lowest bid at $573.73 each, for a total purchase price of $149,742.22 for 261 computers.

Resource Impacts

Sufficient funds are included in the FY 2000-01 Budget under the District General Office Expense Account.

Attachment(s)

Evaluation of Bids from Prequalified Vendor List

ATTACHMENT

Evaluation of Bids from Pre-Qualified Vendor List

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