South Coast Air Quality Management District

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Establish List of Prequalified Vendors to Provide Library Services and Supplies

SYNOPSIS: 

On June 16, 2000, the Board approved the release of an RFP to prequalify vendors for library services and supplies. As a result of successful responses to this RFP, five vendors were identified as capable of providing library services and supplies. This action is to approve these five vendors to provide their services to the AQMD for a period of two years. Funds totaling $100,000 have been allocated in the FY 2000-01 Budget for this purpose.

COMMITTEE: 

Administrative, August 11, 2000, Recommended for Approval

RECOMMENDED ACTION:

Approve the prequalified vendors listed in Attachment A to provide library services and supplies.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

On June 16, 2000 the AQMD released RFQ #9900-24 for Library Services and Supplies. The purpose of this RFP was to prequalify vendors to provide various services and supplies in support of the AQMD Library’s functions. Vendors selected will be issued purchase orders for literature searches, acquisition, cataloging, shelf preparation of books, periodicals, and other printed and multi-media materials used in the AQMD’s Library.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQ (RFP) and inviting bids was published in the following publications:

1.	Antelope Valley Press	10.	La Opinion	19.	Precinct Reporter
2.	Black Voice News	11.	La Voz	20.	Rafu Shimpo
3.	Chinese Daily News	12.	Los Angeles Daily News	21.	Riverside Press Enterprise
4.	Eastern Group Publications	13.	Los Angeles Sentinel	22.	San Bernardino Sun
5.	El Chicano	14.	Los Angeles Times	23.	Santa Clarita Signal
6.	Excelsior, The	15.	M/W/DVBE Source	24.	State of California Contracts
7.	Inland Empire Hispanic News	16.	Orange County Register		Register
8.	Inland Valley Daily Bulletin	17.	Palm Springs Desert Sun
9.	Korea Central Daily	18.	Philippine News

Additionally, potential bidders were identified using the Los Angeles County MTA and Cal Trans Directories of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD’s own electronic listing of certified minority vendors; and AQMD Purchasing’s mailing list. Notices of the RFP were mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon] and AQMD’s 24-hour telephone message line for bidders (909) 396-2724.

Bid Evaluation

Thirty-five copies of the RFP were mailed out and five bids were received in response to the RFP when final bidding closed at 10:00 a.m. on July 18, 2000. Of the five bids, two were from certified woman-owned business enterprises; none were from disabled veteran-owned, certified minority-owned, nor from non-certified minority-owned business enterprises. Attachment A lists the five vendors prequalified to provide the AQMD Library’s services and supplies for a two-year period. Attachment B reflects the evaluation of the proposals and the respective ratings for the list of prequalified vendors.

Panel Composition

The four-member evaluation panel consisted of four AQMD staff – an Air Quality Specialist, a Technology Implementation Manager, a Librarian, and a Principal Office Assistant. Of these four panelists, three are female and one is male; two are African American, one is Caucasian, and one is Hispanic.

Resource Impacts

Funds for these services are included in the FY 2000-01 Budget.

Attachment(s)

Attachment A – List of Prequalified Vendors for Library Services & Supplies
Attachment B - Evaluation Summary of Respondents to RFP #9900-24

ATTACHMENT A

List of Prequalified Vendors for
Library Services and Supplies
RFP #9900-24
 

ATTACHMENT B

Evaluation Summary of Respondents to RFP #9900-24

Five proposals were received in response to this RFP. They were Advanced Information Management (AIM), CL&L, Co. (CL&L), OPAMP Technical Books (OPAMP), Loose Leaf Filing Services, Inc. (LLFS), and Turner RoweCom Services (Turner).

Step 1 - Standard Criteria (100 points maximum)

Proposer
	AIM	CL&L	LLFS	OPAMP	Turner
Service Category	Cataloging	Cataloging	Filing	Acquisitions	Acquisitions
Understanding of Requirement (Maximum = 20)	20	20	20	18	20
Contractor Qualifications (Maximum = 20)	20	18	16	20	18
Past Experience (Maximum = 10)	10	10	8	10	7
Cost (Maximum = 50) (Bid Amount*)	39 $12,800	50 $10,000	50 $4,500	50 $20,000	50 $20,000
Panel Average	89	98	94	98	95

Step 2 – Additional Points (15 points maximum)

Criteria			Proposer
	AIM	CL&L	LLFS	OPAMP	Turner
Small Business or Small Business Joint Venture (Maximum = 10)	0	0	0	0	0
Certified DVBE or DVBE  Joint Venture (Max. = 10)	0	0	0	0	0
Use of DVBE or Small  Business Subcontractors (Max. = 7)	0	0	0	0	0
Sub Total	0	0	0	0	0

Total Score (115 points maximum)

			Proposer
	AIM	CL&L	LLFS	OPAMP	Turner
Total	89	98	94	98	95

* Bid amounts are based on estimated products/services to be purchased. All bidders qualified.

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