The Administrative Committee met Friday, March 9, 2001, and reviewed the proposed agenda for the April 20, 2001, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, April 13, 2001, at 9:30 a.m. in Conference room CC-8.
RECOMMENDED ACTION:
Receive and file.
Norma J. Glover, Chair
Administrative Committee
Attendance: Present were Board Members Ronald Loveridge and Beatrice LaPisto-Kirtley. Also in attendance (via videoteleconference) were Dr. William Burke and Board Member Roy Wilson. Absent were Committee Chair Norma Glover and Board Member Hal Bernson. Committee Chair Glover prior to leaving for her off-site conference appointed Dr. Burke as Chairman of the Administrative Committee for this meeting only. Supervisor Wilson joined the meeting at 9:37 a.m. and Mayor Loveridge arrived at 10 a.m.
DISCUSSION ITEMS:
Board Member Concerns: None.
Chairman’s Report of Approved Travel: Barry Wallerstein, Executive Officer, reported that Chairman Burke approved the following travel: Committee Chair Norma Glover’s attendance at the World Truck Conference held in Monterey, CA, on March 4-6 and attendance at the Democratizing Environmental Policy: Moving State and Local Priorities into Washington Summit in Washington, D.C. on March 6-9; Dr. Burke’s travel to Sacramento, CA on March 27-28 for his CARB Board confirmation hearing by the Senate Rules Committee; and Cynthia Verdugo-Peralta’s travel to Sacramento, CA on March 27-28 for her AQMD Governing Board confirmation hearing by the Senate Rules Committee. [Note: The dates for the confirmation hearings for Dr. Burke and Cynthia Verdugo-Peralta were later moved to April 2]. Approved, with the exception that Cynthia Verdugo-Peralta’s travel to Sacramento will not include overnight stay. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.
Approval of Compensation for Board Member Assistant(s): None.
Out-of-Country Travel: Dr. Chung Liu will travel to Vancouver, BC, on March 18-20 for a site visit to review the current status of Xcellsis’ fuel cell engine development. Supervisor Roy Wilson will also be attending this site visit as a Sunline Board Member and also representing AQMD, which was verbally approved by Dr. Burke at this meeting. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.
Discussion Regarding Method to Qualify Small Businesses for RFP/Q Process: Rick Pearce, Chief Financial Officer, stated that at the January 19 Board meeting Supervisor Antonovich inquired as to how AQMD qualifies small businesses for contracting points. Mr. Pearce explained that AQMD uses the State of California’s definition that became law in January 1999 and was adopted by AQMD’s Governing Board in April 1999, as a business with 100 or fewer employees and gross receipts of $10 million or less over a three-year period average. He continued that small businesses are allowed to self-certify that they meet certain qualifications, which allows AQMD to comply with EPA grant provisions and there is no requirement for principal officers or office to be located in California. Mr. Pearce stated that the current policies award 10 points to small businesses that meet these qualifications. AQMD policy accepts self certification at face value, reviews the validity of certification, and reviews proposals to determine if they meet the requirements for small business. Dr. Burke requested this information be reported to Supervisor
Antonovich.
MARCH AGENDA ITEMS
Execute Contracts for Technical and Management Assistance for Implementation of Carl Moyer Program, School Bus Program, and ZEV Incentive Program in South Coast Air Basin: Mel Zeldin, Assistant DEO/Science & Technology Advancement, explained that $50 million may possibly be received for the above-mentioned programs, which will require staff assistance to administer the programs. Four responses were received from the RFP released in January, but one company was deemed not technically qualified. Four review panels were coordinated for the Carl Moyer Program, School Bus Program, ZEV Incentive Program, and Infrastructure Support. Task order contracts will be awarded to meet tight timelines. Staff is recommending $225,000 be awarded to Clean Fuel Connection; $150,000 to A. D. Little, Inc.; and $100,000 to USA Pro & Associates. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.
Issue RFP for Natural Gas Fueling Station Infrastructure with Funds Received from AES Settlement and Execute Natural Gas Fueling Infrastructure Contracts within City of Los Angeles with Funds Received from LADWP Settlement: Mr. Zeldin explained that last month the Board allocated $6 million from the AES settlement for natural gas fueling station infrastructure in the four-country region of greater Los Angeles, with $4.6 million to be used to build multiple natural gas fueling stations for public access and $1.4 million to be used to construct or upgrade publicly accessible natural gas fueling stations for use by taxicabs and other natural gas vehicles. This program will be a cost-shared program based on the amount of grant funds requested and the cash expenditures. The second part of this item is to execute a contract with Pickens Fuel Corp to cost share the development of seven natural gas refueling stations within six designated areas to include Visa and MasterCard card readers. Moved by LaPisto-Kirtley and seconded by Wilson. Since Dr. Burke abstained from this item, those Committee Members present communicated their concurrence.
Appropriate Funds to Implement Permit Backlog Reduction Program: Dr. Wallerstein explained that at the last Board meeting and at the Special Governing Board meeting regarding revenues, the Board proposed that $2.5 millionbe used from the undesignated fund balance to implement a permit application backlog reduction program, which will recoup a significant portion of the expenses since the permits would generatefee monies. Moved by Wilson, seconded by LaPisto-Kirtley, and unanimously recommended for approval.
APRIL AGENDA ITEMS
Execute Contracts for Equipment in Air Monitoring Network: Mr. Zeldin explained that in October 2000 the Governing Board recognized and appropriated $535,000 from EPA for needed replacements under the PAMS Program. Last month the Board recognized the State’s subvention funds including $435,000 for two additional mobile monitoring platforms. Staff is recommending the Executive Officer be authorized to execute 11 sole-source contracts with various vendors for the purchase of the needed equipment. The sole-source request is based on the need to maintain compatability with existing equipment to reduce AQMD’s costs for spare parts and training on equipment. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.
Establish List of Prequalified Vendors to Provide Printing Services: Ms. Tharp stated that a list of prequalified vendors for printing services was established at the November Board meeting. The RFQ was amended in December to make it easier to understand the qualifications for low-quantity printing jobs AQMD may have. Staff is recommending that eleven new vendors be included on the list and the Board prequalify a new consolidated two-year list of printing vendors. Moved by Wilson, seconded by LaPisto-Kirtley, and unanimously recommended for approval.
Execute Contracts for Workers’ Compensation Claims Third-Party Administration and General Liability Adjusting Services: Ms. Tharp stated that in November 2000 the Board approved the release of an RFP for workers’ compensation claims third-party administration and/or general liability claims adjusting services. The Board letter noted there were performance problems with the current contractor and recommended terminating the contract early and executing a new contract. Staff is recommending executing a contract with Tristar for workers’ compensation claims administration and a contract with Colen & Lee for general liability adjusting services. Dr. Burke asked who investigates these claims. Ms. Tharp explained investigation services are provided by the third-party administrator. Dr. Burke then asked whether the third-party administrator conducts outreach to minority- and women-owned businesses. Ms. Tharp replied that typically they do, that AQMD may recommend firms for the administrator’sconsideration as a resource and that AQMD has oversight over the selection of service providers for this type of service. Moved Wilson, seconded by LaPisto-Kirtley, and unanimously recommended for approval.
Amend Contract with R Systems, Inc. and Execute Contracts with Applied Knowledge, Inc. and Windsor Technologies, Inc. for Short- and Long-Term Systems Development and Support Services: Chris Marlia, Assistant DEO, Information Management, stated that this type of work has been outsourced over the past ten years for systems and code development for AQMD on a task-order basis. An RFP was released in October for systems development services, with three companies being judged technically qualified. Staff is recommending to enter into contracts with two new firms for systems development work with Windsor Technologies, Inc. and Applied Knowledge, Inc. and reappropriate $190,000 from the general fund for these contracts. Moved by Wilson, seconded by LaPisto-Kirtley, and unanimously recommended for approval.
Report of RFP/Qs Scheduled for Release in April: Two items—Issue RFP for Re-Design of Permit Application Forms and Issue RFP for Security Guard Services at Diamond Bar Headquarters—were recommended for approval. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.
Review April 20, 2001, Governing Board Agenda: Dr. Wallerstein stated that there were no additions or deletions to the current agenda. Dr. Burke inquired if a reading of the agenda was necessary. Barbara Baird, District Counsel, answered that there is no legal requirement to do so and reminded Committee Members that at last month’s meeting a recommendation was made that copies of the agenda be made available to the public prior to the meeting so comments may be raised.
John Billheimer, Enviro-Reality, asked if CARB rules apply to small business operations and can be included in Regulation IX and X. Dr. Wallerstein answered that Regulation IX and X are federal regulatory programs delegated to AQMD to implement, and it is not appropriate to take CARB regulations and reference them into Regulation IX and X. Mr. Billheimer stated he was satisfied with Dr. Wallerstein’s explanation.
Other Business: None.
Public Comment: None.
Meeting adjourned at 10:02 a.m.
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This page updated:
August 12, 2004
URL: http://www.aqmd.gov/hb/2001/010430a.html
South Coast Air Quality Management District