South Coast Air Quality Management District

Administrative Committee

SYNOPSIS: 

The Administrative Committee met Friday, October 12, 2001, and reviewed the proposed agenda for the November 9, 2001, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, November 16, 2001, at 9:30 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Norma J. Glover, Chair
Administrative Committee

Attendance: Present were Committee Chair Norma Glover and Member Roy Wilson (via videoteleconference). Board Chairman William Burke served as ad hoc member of the Committee (via videoteleconference) for the meeting of October 12, 2001 only. Absent were Committee Vice Chair Hal Bernson and Members Beatrice LaPisto-Kirtley and Ron Loveridge.

DISCUSSION ITEMS:

1. Board Member Concerns: None.
   
   
2. Chairman’s Report of Approved Travel: None.
   
   
3. Approval of Compensation for Board Member Assistant(s): None.
   
   
4. Out-of-Country Travel: None.
   
   
5. Status Report on Outreach Program: Oscar Abarca, Assistant DEO/Public Affairs & Transportation Programs, stated that the firm of Fairbank, Maslin, Maulin & Associates has been hired to prepare and conduct a random survey in the four-county region, which will be provided shortly to staff for input. The draft survey, per Mrs. Glover’s request, will be forwarded to the Governing Board Members.¹
   
   Mrs. Glover suggested Marilyn Solomon, newly appointed DEO/Public Affairs & Transportation Programs, provide the Committee with a self-introduction. Ms. Solomon stated she has a master’s degree in business administration specializing in organizational structure and conflict and has worked for KCOP-TV in areas related to public policy, outreach, and government compliance where she received five Emmys for programming documentaries regarding children’s issues.

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   ¹ Subsequent to the meeting, it was determined that the survey would only be sent to six Board Members, consistent with the Brown Act, to allow an expedited process.

OCTOBER AGENDA ITEMS:

6. Authorize Lease of Printing System Equipment: Eudora Tharp, Assistant DEO/Administrative & Human Resources, stated staff is requesting to lease high-volume printer/copier equipment from Xerox, the lowest bidder, using the Los Angeles County competitive bid process pricing. The annual estimated cost of updated equipment, which provides significantly enhanced editing and workflow management capabilities, will be about ten percent higher than the current cost of $363,000. Mrs. Glover asked if a credit would be applied for the equipment being returned and Sylvia Oroz, Business Services Manager, answered that $75,000 will be applied to the new lease. Moved by Wilson, seconded by Burke, and unanimously approved by the Committee.
   
   
7. Remove Surplus Vehicles from AQMD Inventory: Ms. Tharp stated that AQMD has been in the process of gradually replacing older, high-mileage vehicles over a period of several years. As a consequence, staff recommends the Board declare 42 obsolete or damaged vehicles as surplus to be disposed of in accordance with AQMD’s fixed asset policy. Moved by Wilson, seconded by Burke, and unanimously approved by the Committee.
   
   
8. Authorize Submittal of Application to CARB to Receive Funds for Implementation of Lower-Emission School Bus Retrofit and Replacement Program for FY 2001-02: Henry Hogo, Assistant DEO/Science & Technology Advancement, explained that staff is recommending an application for funds be submitted to CARB’s $16 million lower-emission school bus program. AQMD may request funding in the amount of $5.3 million toward replacement of school buses and $1.7 million toward retrofit of school buses with particulate traps. Moved by Burke, seconded by Wilson, and unanimously approved by the Committee.
   
   
9. Execute Contract to Provide Supplemental Funding for Construction of Natural Gas Fueling Station and Reallocate Grant Funds for Jurupa Unified School District: Mr. Hogo stated that an additional $109,826 is being requested to execute a contract for the completion of a refueling station in the Jurupa Unified School District as funds were not received from the Carl Moyer Program and to reallocate $155,420 for the purchase of school buses. Dr. Wallerstein stated this school district is providing a leadership model to other fleets in implementing Rule 1195, by replacing all their diesel school buses with natural gas, leveraging supplemental funds coming from TAO’s natural gas refueling infrastructure. Moved by Burke, seconded by Wilson, and unanimously approved by the Committee.
   
   
10. Approve Microturbine Purchase and Installation Consistent with Previously Approved Expenditure Plan for Rule 1309.1 – Priority Reserve Mitigation Fees: Mr. Hogo stated that staff is requesting approval of $4.535 million to purchase 63 microturbines and $1.665 million for contractors to install them at designated public sites throughout the South Coast Air Basin. The total cost of this action is $6.2 million that was approved by the Board at its September 21, 2001 meeting. Moved by Wilson, seconded by Burke, and unanimously approved by the Committee.
    
    
11. Issue RFP for Development of LNG Refueling Stations in South Coast Air Basin: Mr. Hogo stated that staff is requesting an RFP be released for development of LNG refueling stations. Moved by Wilson, seconded by Burke, and unanimously approved by the Committee.
    
    
12. Appropriate and Reallocate Funds for PAMS, PM2.5, and National Air Toxics Pilot Programs and Children’s Health Study: Mr. Hogo stated this request is to reallocate unspent funds in the amount of $1,427,997 from EPA to be distributed among these four programs. Moved by Burke, seconded by Wilson, and unanimously approved by the Committee.

NOVEMBER AGENDA ITEMS:

13. Execute Contract for Data Cabling Infrastructure Upgrade: Chris Marlia, Assistant DEO/Information Management, stated since the Diamond Bar facility was built in 1991, there have not been any upgrades in the recabling of network equipment. Staff is recommending approval of a contract to install upgraded cables throughout the building. Moved by Wilson, seconded by Glover, and unanimously approved by the Committee.
    
    
14. Review November 9, 2001, Governing Board Agenda: Moved by Wilson, seconded by Glover, and unanimously recommended for approval.
    
    
15. Other Business: None.
    
    
16. Public Comment: Rita Loof, Consultant at Radtech International, speaking as a parent, expressed concern regarding the potential health risk posed at her daughter’s school from a diesel-fueled internal combustion engine being installed at a neighboring convalescent home, for backup power use. She stated AQMD staff informed her that toxic risk analyses are not conducted for emergency equipment, but because the effect is similar to that of an idling diesel bus she is requesting if staff could recommend the use of a cleaner fuel. Mrs. Glover stated Carol Coy, DEO/Engineering & Compliance, will be contacting her for details and suggested resolutions.

Dr. Burke left the meeting at 9:55 a.m.
Meeting adjourned at 9:59 a.m.

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