South Coast Air Quality Management District

Execute Contract for Data Cabling Infrastructure Upgrade

SYNOPSIS: 

On August 17, 2001, the Board approved the release of an RFP to upgrade AQMD’s data cabling infrastructure. AQMD’s current network infrastructure was designed and installed in 1990 and can no longer support the bandwidth demands. Last fiscal year, the network core was upgraded as part of a three-phase network infrastructure upgrade. This second phase consists of a data cabling upgrade in order to provide increased network bandwidth (with the associated performance gains) at the user desktop. This action is to execute a contract for data cabling infrastructure upgrade. Funds ($150,000) for this purchase are included in the FY 2001-02 Budget.

COMMITTEE: 

Administrative, October 12, 2001, Recommended for Approval

RECOMMENDED ACTION:

Authorize the Chairman to execute a contract with Sunglo Telecom, Inc. for data cabling infrastructure upgrade in a total amount not to exceed $150,000.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

On August 17, 2001 the AQMD released RFP # P2002-11 for data cabling infrastructure upgrade. The purpose of the RFP is to select vendors capable of providing the AQMD with the most cost-effective data cabling infrastructure upgrade. As the AQMD’s computer applications have grown, so have the demands on local area network bandwidth. The AQMD’s current data cabling infrastructure is over ten years old, and has severe bandwidth capacity limitations (maximum of 10 Megabits per second throughput). The network core infrastructure has been upgraded to support a substantially higher bandwidth (Gigabit per second), and is capable of providing 100 Megabit per second bandwidth to the desktop. A data cabling infrastructure upgrade is required in order to realize the increased network bandwidth (with the associated performance gains) at the user desktop.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQ (RFP) and inviting bids was published in the following publications:
 

1.	Angeles Mesa Wave, The	11.	Inland Valley Daily Bulletin	21.	Palm Springs Desert Sun
2.	Antelope Valley Press	12.	Korea Central Daily	22.	Philippine News
3.	Black Voice News	13.	La Opinion	23.	Precinct Reporter
4.	Central News Wave	14	La Prensa	24.	Rafu Shimpo
5.	Chinese Daily News	15.	La Voz	25.	Press Enterprise
6.	Eastern Group Publications	16.	Los Angeles Daily News	26.	San Bernardino Sun
7.	El Chicano	17.	Los Angeles Sentinel	27.	Santa Clarita Signal
8	El Informador	18.	Los Angeles Times	28.	Southwest Wave
9.	Excelsior, The	19.	M/W/DVBE Source	29.	State of California Contracts
10.	Inland Empire Hispanic News	20.	Orange County Register		Register

Additionally, potential bidders were identified using the Los Angeles County MTA, and Cal Trans Directories of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD’s own electronic listing of certified minority vendors; and AQMD Purchasing’s mailing list. Notices of the RFP/RFQ were mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon] and AQMD’s 24-hour telephone message line for bidders (909) 396-2724.

Bid Evaluation

Thirty-two copies of the RFP were mailed out and sixty-three vendors attended the mandatory bidders conference held on September 6, 2001. Twenty bids and four ‘No Bids’ were received when final bidding closed at 1:00 p.m. on September 18, 2001. Of the twenty bids, one was from a disabled veteran-owned business enterprise, three were from women-owned business enterprises, two were from certified minority-owned business enterprises, one was from a non-certified minority-owned business enterprise, and one was from a non-certified woman-owned business enterprise.

Attachment 1 reflects the evaluation of the proposals and the respective ratings/costs for contract. Of the responsive bids, Sunglo Telecom, Inc. received the highest score, demonstrated a superior understanding of the requirements and had the lowest overall cost. Staff recommends that the Board award the contract to Sunglo Telecom, Inc. for the purchase of data cabling infrastructure upgrade.

Panel Composition

The panel consisted of a Management Information Systems Supervisor from the City of Diamond Bar, a Facility Services Technician from Administrative Services, and three staff from Information Management: a Telecommunications Supervisor, a Telecommunication Analyst, and a Systems Analyst. Of these five panelists, one is female and four are male; one of the panelists is Asian-Pacific Islander, one is Asian-Indian, two are Caucasian, and one is Hispanic American.

Resource Impacts

Funds ($150,000) for this contract are included in the FY 2001-02 Budget.

Attachment(s)

Attachment 1 – Summary of Evaluation of Respondents to RFP #P2002-11

ATTACHMENT 1

Summary of Evaluation of Respondents to RFP #P2002-11
 

Rank	Vendor	Standard Criteria (50 points maximum)	Cost Points/ Cost per line (50 points maximum)	Additional Points* (15 points maximum)	Total Points
1.	Sunglo Telecom Inc	46	50.0/$89.43	10.0	106.0
2.	Verizon Enterprise Sales	46	44.0/$101.72	7.0	97.0
3.	Netcom Technologies Inc	43	46.5/$96.26		89.5
4.	Lancab Inc	48	36.3/$123.07		84.3
5.	Pacific Coast Cabling	40	39.1$114.35		79.1
6.	Compel	38	40.6/$110.15		78.6
7.	Axxis Network & Telecomm. Inc	43	35.3/$126.82		78.3
8.	GMF Sound Inc	43	33.5/$133.47		76.5
9.	Semans Communications, Inc	40	33.8/$132.30		73.8
10.	Pinnacle Networking & Technology	43	30.6/$146.20		73.6
11.	Celergy Networks Inc	38	24.7/$180.92		62.7
12.	Henkels & Mccoy Inc	20	38.6/$115.71		58.6
13.	SDV Telecommunications	15	31.5/$142.07	10	56.5
14.	Resort Communications	23	24.3/$184.10		47.3
15.	ACI Communications	Incomplete Bid
16.	Black Box Network Services	Incomplete Bid
17.	Cable Inc	Incomplete Bid
18.	CTEKK	Incomplete Bid
19.	Genesis Computer Systems Inc	Incomplete Bid
20.	Weissker Communications	Incomplete Bid

Notes: *

Additional Points are made up of the following: Small Business or Small Business Joint Ventures (10 points). DVBE or DVBE Joint Ventures (10 points). Use of DVBE or Small Business Subcontractors (7 points)

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