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BOARD MEETING DATE: December 6, 2002 AGENDA NO. 24




REPORT: 

Administrative Committee

SYNOPSIS: 

The Administrative Committee met Friday, November 8, 2002, and reviewed the proposed agenda for the December 6, 2002, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, December 13, 2002, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Norma J. Glover, Chair
Administrative Committee

Attendance: Present were Chairman Norma Glover and Members Beatrice LaPisto-Kirtley and Roy Wilson (via videoteleconference). Absent were Vice Chair Hal Bernson, Dr. William Burke, and Mayor Loveridge.

DISCUSSION ITEMS:

  1. Board Members’ Concerns: None.

  2. Chairman’s Report of Approved Travel: Barry Wallerstein, Executive Officer, stated that travel requests were approved for Chairman Glover who traveled to Washington, D.C. on October 30-31 and met with the U.S. Department of Energy's Assistant Secretary regarding federal funding for hydrogen fueling stations for Southern California; and Cynthia Verdugo-Peralta who is traveling to Las Vegas, NV on November 14-16 to attend the Nevada Hydrogen Energy Station Official Dedication Ceremony; and to Sacramento, CA on November 21-22 to attend a stakeholders meeting related to infrastructure on hydrogen and fuel cells.

  3. Approval of Compensation for Board Member Assistant(s): None.

  4. Report of Approved Out-of-Country Travel: None.

DECEMBER AGENDA ITEMS:

  1. Establish Board Meeting Schedule for Calendar Year 2003: Moved by LaPisto-Kirtley, seconded by Glover, and unanimously recommended for approval.

  2. Approve Blue Ribbon Panel Recommendations Regarding the Operations of Board Advisory Groups: Moved by LaPisto-Kirtley, seconded by Glover, and unanimously recommended for approval.

  3. Transfer Funds from Executive Officer Mitigation Account and Authorize Establishment of Five-Year Inspector Enhancement Program for the Marine Vessel Credit Generation Rule and Port Area Air Quality Program Enforcement: Carol Coy, DEO/Engineering & Compliance, stated that several new programs have been created to lessen emissions impacts of the ports on their surrounding communities. One of these programs, authored by Assemblymember Alan Lowenthal, will reduce idling diesel truck emissions at ports. In order to implement these programs, staff is requesting two new Air Quality Inspector III positions. One position will be dedicated to inspect and audit marine vessels and their service & work location records as related to the Rule 1631 pilot credit generation program. The other position will enforce a 30-minute idling limit of diesel trucks loading or unloading at the docks at all port terminals. The positions would also assist in enforcement of AQMD's smoking ship program and Rule 1158 regulating particulate emissions in the harbor area. The total cost of this 5-year program is estimated at $800,000 and would be funded by a transfer from the Executive Officer Mitigation Fund. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.

  4. Establish Contract to Purchase Voice Mail System Upgrade: Chris Marlia, Assistant DEO/Information Management, explained that staff is recommending a contract be executed with Norstan Communications for an amount not to exceed $175,000. The contractor will provide an upgrade to AQMD's existing voice mail system to CallPilot, which will allow employees to merge voice, fax, and e-mail messaging managed by Microsoft Exchange/Outlook and includes speech activated messaging from any location compatible with the existing system. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.

  5. Execute Contracts for Purchase of Equipment to Establish Air Monitoring Station in Mira Loma: Henry Hogo, Assistant DEO/Science & Technology Advancement, explained that this is a request to purchase equipment to establish a permanent monitoring station in Mira Loma, which has AQMD's highest particulate matter levels based on current studies. The location of this station is close to the junctions of the 15 and 60 freeways, the dairy operations, and new warehouse distribution centers.

    Ms. LaPisto-Kirtley asked if monitoring stations have been placed near the quarry areas in Irwindale, off the 210, and off of Huntington Drive. Dr. Liu answered the closest monitoring stations are located in Azusa and Glendora. Dr. Wallerstein suggested that data will be reviewed and arrangements made to take samples in the areas.

    Dr. Wallerstein continued that children are monitored in the Mira Loma community as part of CARB's Children's Health Study and that researchers at USC and UCLA have expressed interest in continuing monitoring the area. Moved by LaPisto-Kirtley, seconded by Glover, and unanimously recommended for approval.

  6. Establish Lists of Prequalified Vendors to Provide Unleaded Fuel, Automotive Maintenance and Repair Services, and Mailing Services: Eudora Tharp, Assistant DEO/Administrative & Human Resources, stated that this item is being continued to the January Board meeting.

  7. Execute Contract for Travel Agency Services: Rick Pearce, Chief Financial Officer, stated that on March 1, 2002, the Board authorized an RFP to be issued for travel agency services with an award of contract made on June 7 to Managed Air Resources. The performance of Managed Air Resources has been found unsatisfactory and the contract has been terminated. Staff has issued a two-month sole source contract to The Bonneville Company, the second highest bidder. AQMD has previously worked with The Bonneville Company for six years. This is to request the Board to approve a one-year contract with The Bonneville Company, with an option to renew for two additional years. Dr. Wallerstein stated that the services of Managed Air Resources have been unacceptable. Moved by LaPisto-Kirtley, seconded by Glover, and unanimously recommended for approval.

  8. Report of RFPs and RFQs Scheduled for Release in December: RFQs--Establish a List of Prequalified Vendors for Printing Services and to Prequalify Vendors for System-Wide Hardware/Software Maintenance and Support Services. Moved by LaPisto-Kirtley, seconded by Wilson, and unanimously recommended for approval.

  9. Ethnic Community Advisory Group Minutes for August 14 and September 11, 2002, and Recommended Appointments/Reappointments for Membership: Attached for information are the Ethnic Community Advisory Group minutes for the August 14 and September 11, 2002, meetings.

  10. Local Government and Small Business Assistance Advisory Group Minutes for September 20, 2002, and Recommended Appointments/Reappointments for Membership: Attached for information are the Local Government and Small Business Assistance Advisory Group Minutes for September 20, 2002.

    Hearing Board and Small Business Surveys Recommended by the Local Government and Small Business Assistance Advisory Group (LG&SBA): (No motion required.) Pom Pom Ganguli, Public Advisor, explained that the LG&SBA Advisory Group, with staff assistance, had developed a questionnaire to determine how small businesses are making use of the Hearing Board process. Two forms were developed: one to be distributed when applicants appear at a hearing board, and the other to be distributed during on-site visits by small business assistance staff. Information was being requested regarding their status as a Title V facility, company-wide employee figures, and the total annual sales for the entire company. The Committee members felt that most business owners would not be comfortable submitting this level of confidential and sensitive information and recommended not to go forward with the questionnaire as prepared. Several alternative ideas were suggested by the Committee members for the benefit of the LG&SBA Advisory Group for further consideration.

  11. Review December 6, 2002, Governing Board Agenda: No changes were made on the revised version.

  12. Other Business: None.

  13. Public Comment: None.

Board Member LaPisto-Kirtley left the meeting at 9:55 a.m.

Meeting adjourned at 9:56 a.m.

Attachments

Ethnic Community Advisory Group Minutes for August 14 and September 11, 2002
Local Government & Small Business Assistance Advisory Group Minutes for September 20, 2002

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This page updated: August 11, 2004
URL: http://www.aqmd.gov/hb/2002/021224a.html