BOARD MEETING DATE: November 1, 2002 AGENDA NO. 21
REPORT:
Administrative Committee
SYNOPSIS:
The Administrative Committee met Friday, October 11, 2002, and reviewed the proposed agenda for the November 1, 2002, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, November 8, 2002, at 9:00 a.m. in Conference Room
CC-8.
RECOMMENDED ACTION:
Receive and file.
Norma J. Glover, Chair
Administrative Committee
Attendance: Present were Members Beatrice LaPisto-Kirtley and Roy Wilson (via videoteleconference). Supervisor Wilson was appointed to chair this meeting by Chairman Glover in her absence. Also in attendance was Member Jane Carney, who was appointed as an ad hoc member for this meeting. Absent were Chairman Norma Glover, Vice Chair Hal Bernson, and Dr. William Burke.
DISCUSSION ITEMS:
Board Members’ Concerns: Jane Carney stated that Chairman Glover appointed Leonard Paulitz and herself on an Ad Hoc Refinery Group. Rule 1173, which was the first rule to be discussed, is being brought to the Governing Board at the December 6 meeting. Ms. Carney requested WSPA not be restricted to a 3-minute limitation at the Board meeting regarding this rule, but allow them additional time (for example, 10 minutes) if they require it. Supervisor Wilson asked staff to make note of Ms. Carney's request.
Kurt Wiese, Principal Deputy District Counsel, requested Supervisor Wilson to appoint Ms. Carney to the Administrative Committee as an ad hoc member for this meeting, which now met quorum requirements for this meeting.
Chairman’s Report of Approved Travel: Carol Coy, Deputy Executive Officer/Engineering & Compliance, stated that travel requests were approved for Cynthia Verdugo-Peralta who attended the 1st Annual California Latino Environmental & Natural Resources Conference held in Sacramento, CA on October 6-7 and to meet with CEC Commissioners in Sacramento, CA on October 31; Norma Glover to meet with EPA regarding the Chairman's Initiative #2 - Clean Air Act Policy Interpretations in San Francisco, CA on October 23; and Leonard Paulitz to attend the Fuel Cell Partnership Summit, the CaFCP Steering Team meeting, and the dedication of the Richmond hydrogen fueling station in Sacramento and Richmond, CA on October 27-30.
Approval of Compensation for Board Member Assistant(s): None.
Report of Approved Out-of-Country Travel: Travel requests were approved for Henry Hogo to travel to Vancouver, Canada for a site tour at Cummins Westport on November 3-4; and Gary Dixon to visit Fuelmaker regarding their Home Refueling Appliance Project in Toronto, Canada on November 4-6.
NOVEMBER AGENDA ITEMS:
Execute Contracts for Short- and Long-Term Systems Development and Support Services: Chris Marlia, Assistant DEO/Information Management, explained that software development services are currently provided by outside contractors. This item is to execute three contracts to perform systems development and support services and to write software to assist with the Chairman's initiatives. Staff is recommending executing contracts with R Systems, Inc. ($150,000), Applied Knowledge, Inc. ($100,000), and Baton Rouge International, Inc. ($100,000). Moved by LaPisto-Kirtley, seconded by Carney, and unanimously recommended for approval.
Execute Contract to Develop Web-Based Access to Electronic Documents by Public:
Mr. Marlia stated that this contract would enable AQMD staff to
place nonconfidental documents on the web-site for public access instead of
retrieving documents from off-site storage. Moved by LaPisto-Kirtley,
seconded by Carney, and unanimously recommended for approval.
Authorize Purchase of Application Servers and Network Server Upgrades: Mr. Marlia stated that this item will upgrade three network servers to enable AQMD's desktop PCs to work more efficiently. Moved by LaPisto-Kirtley, seconded by Wilson, with Carney abstaining.
Amend Contract with Cal Poly Pomona Foundation for Student Co-Op Program: Pom Pom Ganguli, Public Advisor, stated that staff is recommending a contract be amended with Cal Poly Pomona Foundation at an additional cost of $20,000 to support students from various colleges who serve in AQMD's public outreach efforts. This program has been used by Public Affairs since 1999. Moved by LaPisto-Kirtley, seconded by Carney, and unanimously recommended for approval.
Local Government and Small Business Assistance Advisory Group Minutes for August 16, 2002, and Recommended Appointments/Reappointments for Membership: Attached for information are the Local Government and Small Business Assistance Advisory Group Minutes for August 16, 2002.
Review November 1, 2002, Governing Board Agenda: Two items were continued to future Board meetings--Rule 1610 was continued to February 2003 and Rule 1173 to December 2002.
Other Business: Ms. LaPisto-Kirtley asked that AB 2766 moneys, approved this year for the Orange County COG, be a pilot program and not allow additional approvals be made until the results of the pilot program are reported back to determine if it is an effective method to use AQMD's moneys.
Member Cynthia Verdugo-Peralta arrived at 9:14 a.m.
Ms. La Pisto-Kirtley left the meeting at 9:15 a.m.
Public Comment: Ms. Verdugo-Peralta asked how often bids went out to amend contracts with the Cal Poly Pomona Foundation for the Student Co-Op Program, what percentage of money the school receives, and what is actually received by the program. Mr. Ganguli stated that staff will provide that information to her. Ms. Peralta asked that the information include how the program is being administered by Cal Poly Pomona, whether other schools are considered for this program, and what are the administrative costs.
South Coast Air Quality Management District