South Coast Air Quality Management District

Mobile Source Air Pollution Reduction Review Committee

SYNOPSIS: 

Below is a summary of key issues addressed at the MSRC’s September 26, 2002 meeting. The MSRC's next two meetings are Thursday, October 24 and November 21, 2002, at 1:30 p.m. in Room CC8.

RECOMMENDED ACTION:

Receive and file.

Jon D. Mikels
Alternate AQMD Representative on MSRC

Minutes

Minutes from the August 22, 2002 meeting were unanimously approved, as submitted. The minutes are attached for your information (Attachment 1).

Approval of Final FY 2002-03 Work Program in Concept and Release of Eight Solicitations

The MSRC initially approved the framework for its $15 million FY 2002-03 Work Program in Concept on May 23, 2002, with subsequent adjustments to some of the programs and allocations at its June 26, 2002 meeting. At its September 26, 2002 meeting, the MSRC re-affirmed its FY 2002-03 Work Program in Concept and approved the release of eight solicitations, the award of two sole-source contracts, and exercised the option to extend its Technical Advisor's contract for another one-year term, as follows:

Clean Fuels Programs ($11.2 million)

• RFP #P2003-05: On-Road & Off-Road Heavy-Duty Vehicle Diesel Pollution Reduction Program ($2 million);
• RFP #P2003-04: Alternative Fuel Transit Bus Program, for full-size alternative fuel transit buses, refueling infrastructure, facility modifications, and supplemental mechanic training ($2 million);
• RFP #P2003-08: Implementation of Strategically Located, Publicly Accessible Alternative Fuel Infrastructure in the SCAQMD, with a maximum of $250,000 for refueling stations for CNG, LNG, and L/CNG fuels ($1.25 million)
• Program Announcement #PA2003-01: Local Government Match Program, for medium- and heavy-duty vehicle purchases and infrastructure ($2.45 million)
• Sole-Source Contract with Gateway Cities Council of Governments for participation in their Port Program ($1 million) providing funding for heavy-duty on-road diesel vehicle replacement at the Ports of Long Beach and Los Angeles;
• Sole-Source Contract with Bureau of Automotive Repair for participation and expansion of their Light-Duty Vehicle Repair Program into the South Coast AQMD ($500,000);
• CNG School Bus Incentives, including greater incentives for replacement buses versus new buses ($2 million), for which development of a Request for Qualifications will be carried out for consideration by the MSRC at its next meeting and by the AQMD Board at its November 1, 2002 meeting.

TCM Programs ($2.75 million)

• RFP #P2003-:09: Development, Implementation & Administration of a Regional Commuter Vanpool Program ($450,000);
• RFP #P2003-14: Development & Implementation of a "Rideshare Thursday" Public Awareness Campaign ($800,000);
• RFP #P2003-07: Implementation of New or Expanded Freeway Service Patrols (FSP) ($1.5 million); only LACMTA, OCTA, RCTC and SANBAG are eligible to apply for these funds.

Other Programs ($1 million)

• Program Announcement & Application #PA2003-02: Coachella Valley Particulate Matter (PM10) Reduction Program ($1 million)

Technical Advisor Contract ($105,566 to Work Program)

The MSRC's contract with Raymond J. Gorski includes three one-year options incorporating a 4% annual inflation adjustment, with discretion by the MSRC to exercise said options, as granted by the AQMD Board. Of the $140,754 contract award for FY 2002-03, 75%, or an amount not to exceed $105,566, is allocated as part of the Work Program, and 25%, or an amount not to exceed $35,188, is allocated as part of the FY 2002-03 Administrative Budget.

The AQMD Board actually approved the above at its October 4, 2002 meeting under the consent calendar and all eight solicitations were subsequently released. A brochure announcing all funding opportunities under the Work Program was mailed to more than 2,000 interested parties and the solicitations were placed on both the MSRC's and AQMD's Web sites.

A $1 million CNG School Bus Incentives RFQ was considered by the MSRC at its October 24, 2002 meeting, which provides funding under a tiered incentive for four classes of buses from traditional full-size school buses to compact cutaways. The RFQ seeks qualified school bus vendors to participate in the program. The MSRC also defined their $1 million participation in the AQMD's Lower-Emission School Bus Program. An item will be included on the November 1, 2002 Board agenda under the consent calendar to approve this RFQ and commitments as part of the FY 2002-03 Work Program.

Miscellaneous Expenditures for FY 2001-02 Third Quarter

Every May the MSRC considers an Administrative Budget for the next fiscal year, as a projection of the 5% administrative cap provided by the law. As part of the Administrative Budget, the MSRC specifically allocates monies for miscellaneous expenditures, such as printing and mailing costs, computer upgrades and equipment for MSRC staff, and office supplies. For FY 2001-02 the MSRC approved $35,848 for these miscellaneous expenses. AQMD staff provides a report on actual miscellaneous expenditures for the MSRC's information. At the MSRC's September 26, 2002 meeting, AQMD staff reported that actual miscellaneous expenditures for the third quarter of FY 2001-02 was $8,436.41. Fourth quarter year-end closing expenditures for FY 2001-02 will be reported at an upcoming meeting.

One Final Report Received and Approved

The MSRC unanimously received and approved one final report for the City of Anaheim, Contract #00014, which provided $141,193 for the purchase of a zero-emission electric tram. All final reports are filed in the AQMD's library and a two-page summary of each closed project can be viewed in the electronic library on the MSRC's Web site at http://www.msrc-cleanair.org.

Contract Modification Requests

The MSRC unanimously approved two contract modifications, as follows:

1. Three-month contractual term extension rather than three year extension requested by contractor, with direction that contractor must provide revised statement of work, project schedule and schedule of deliverables within that timeframe, for Los Angeles County Metropolitan Transportation Authority Contract #96041, which provides $300,000 for development of a zero-emission advanced technology transit bus;
   
   
2. Six-month contractual term extension on Keith Communications Contract #00003, which provides $211,74 for MSRC Outreach Coordinator functions, and direction to its Technical Advisory Committee to begin preparing a Request for Proposals to determine what services are available in the market. The RFP will be presented to the Board at a future date for approval of its release.

Contract Administrator Report

The MSRC's AB 2766 Contract Administrator provided a written status report on all open contracts from FY 1995-96 through the present. This Contract Administrator Report is attached for your information.

Attachments

1 - Approved August 22, 2002 Minutes
2 - Contract Administrator Report

/ / /