South Coast Air Quality Management District
South Coast Air Quality Management District
BOARD MEETING DATE: September 13, 2002 AGENDA NO. 11
Establish List of Prequalified Vendors to Provide Library Services and Supplies
SYNOPSIS:
On June 7, 2002, the Board approved the release of an RFQ to prequalify vendors for library services and supplies. As a result of successful responses to this RFQ, seven vendors were identified as capable of providing library services and supplies. This action is to approve these seven vendors to provide their services to the AQMD for a period of two years. Funds ($100,000) for these services and supplies are included in the FY 2002-03 Budget.
COMMITTEE:
Administrative, August 9, 2002, Recommended for Approval
RECOMMENDED ACTION:
Approve the list of prequalified vendors listed in Attachment A to provide library services and supplies for a two-year period.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
On June 7, 2002 the AQMD released RFQ #Q2002-13 for Library Services and Supplies. The purpose of this RFQ was to prequalify vendors to provide various services and supplies in support of the AQMD Library’s functions. Vendors selected will be issued purchase orders for literature searches, acquisition, and cataloging, as well as shelf preparation of books, periodicals, and other printed and multi-media materials used in the AQMD’s Library.
Outreach
In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQ and inviting bids was published in the following publications:
Additionally, potential bidders were notified utilizing the Los Angeles County MTA Directory of Certified Firms, the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; and AQMD’s own electronic listing of certified minority vendors. Notice of the RFP was mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon, or http://www.aqmd.gov/busjob/ ] and AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.
Bid Evaluation
Thirty-four copies of the RFQ were mailed out and seven bids were received in response to the RFQ when final bidding closed at 10:00 a.m. on July 9, 2002. Of the seven bids, two were from certified woman-owned business enterprises; none were from disabled veteran-owned, certified minority-owned, nor from non-certified minority-owned business enterprises. Attachment A lists the seven vendors prequalified to provide the AQMD Library’s services and supplies for a two-year period. Attachment B reflects the evaluation of the proposals and the respective ratings for the list of prequalified vendors.
Panel Composition
The four-member evaluation panel consisted of four AQMD staff – a Technology Implementation Manager, a Librarian, a Telecommunications Supervisor, and a Principal Office Assistant. Of these four panelists, two are female and two are male; one is African American, two are Caucasian, and one is Hispanic.
Resource Impacts
Funds for these services are included in the FY 2002-03 Budget.
Attachment(s)
Attachment A - List of Prequalified Vendors for Library Services & Supplies
Attachment B - Evaluation Summary of Respondents to RFQ # Q2002-13
ATTACHMENT A
List of Prequalified Vendors for Library Services and Supplies
RFQ #
Q2002-13
|
Vendor |
Category of Services* | |||||
|
1 |
2 |
3 |
4 |
5 |
6 |
|
|
Advanced Information Management |
X |
-- |
-- |
-- |
-- |
-- |
|
CL & L |
X |
-- |
-- |
-- |
-- |
-- |
|
Dialog Corporation |
-- |
-- |
X |
--- |
-- |
-- |
|
Irvine Sci-Tech Books |
-- |
-- |
-- |
-- |
-- |
X |
|
Island Press |
-- |
-- |
-- |
-- |
-- |
X |
|
Loose Leaf Filing Service |
-- |
X |
-- |
-- |
-- |
-- |
|
Opamp Technical Books |
-- |
-- |
-- |
-- |
-- |
X |
* Categories of Services:
ATTACHMENT B
Summary of Evaluation of Respondents to RFQ #
Q2002-13
Seven proposals were received in response to this RFQ. The proposals were from Advanced Information Management (AIM), CL & L (CLL), Dialog Corporation (DC), Irvine Sci-Tech Books (ISTB), Island Press (IP), Loose Leaf Filing Service (LLFS), Opamp Technical Books (OTB).
Standard Services Criteria (50 points maximum)
|
Category |
Respondents | ||||||
|
AIM |
CLL |
DC |
ISTB |
IP |
LLFS |
OTB |
|
|
1. Cataloging |
45 |
50 |
-- |
-- |
-- |
-- |
-- |
|
2. Loose Leaf and Legal |
-- |
-- |
-- |
-- |
-- |
50 |
-- |
|
3. Online Literature |
-- |
-- |
50 |
-- |
-- |
-- |
-- |
|
4. Inter Library Loans & |
-- |
-- |
-- |
-- |
-- |
-- |
-- |
|
5. On-Going Subscription |
-- |
-- |
-- |
-- |
-- |
-- |
-- |
|
6. Book Acquisitions |
-- |
-- |
-- |
45 |
45 |
-- |
50 |
|
Panel Average |
45 |
50 |
50 |
45 |
45 |
50 |
50 |
Cost (50 points maximum)
|
Respondents | |||||||
|
AIM |
CLL |
DC |
ISTB |
IP |
LLFS |
OTB |
|
|
Cost for one year of services and supplies |
$13,200 |
$10,000 |
$11,000 |
$12,000 |
$12,000 |
$5,000 |
$10,000 |
|
Panel Average |
35 |
50 |
50 |
40 |
40 |
50 |
50 |
Additional Points (15 points maximum)
|
Criteria |
Respondents | ||||||
|
AIM |
CLL |
DC |
ISTB |
IP |
LLFS |
OTB |
|
|
Small Business or Small Business |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
DVBE or |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Use of DVBE or Small Business Subcontractors Points |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Panel Average |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
/ / /