South Coast Air Quality Management District

Authorize Purchase of Network and Computer Room Laser Printers

SYNOPSIS: 

The network and computer room printers are old and nearing the end of their life cycles. They lack higher print speed, faster network interface, and other capabilities and features that are necessary to enhance staff productivity. This action is to authorize purchase of laser printer replacements or upgrades from a qualified vendor. Funds ($53,500) for this purchase are included in the FY 2002-03 Budget.

COMMITTEE: 

Administrative, August 9, 2002, Recommended for Approval

RECOMMENDED ACTION:

Authorize purchase of nine new network and computer room laser printers from California Integrated Solutions at a cost of $48,050, which is allocated in the FFY 2002-03 Budget.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

The AQMD has ninety network laser printers and six laser printers in the computer room. Six network and three computer room printers are old and have reached the end of their life cycle. They lack higher print speed, faster network interface, and other capabilities and features that are necessary to enhance staff productivity. They also require excessive and costly maintenance to be operational.

Bid Evaluation

In accordance with the District’s purchasing policy, bids for laser printers with the following configuration were solicited from the firms on the list of prequalified vendors for the Purchase of Computer, Network, Printer, and Related Services in order to achieve procure the best available price:

HP LaserJet 9000DN
2000 Sheet Input Tray
128 Megabyte RAM upgrade
HP9000 Printer Maintenance Kit

The prequalified vendor list was approved by the Board on June 15, 2001, and is in effect for a period ending June 30, 2003. Of the forty-one vendors on the list, three were from certified disabled veteran-owned, seven were from certified women-owned, six were from certified women-minority-owned, seventeen were from certified minority-owned, and five were from non-certified minority-owned business enterprises. A number of vendors quoted prices based on master agreements, cooperative agreements, or other interagency agreements with governmental entities, (i.e. Western States Contracting Alliance (WSCA), California Multiple Awards Schedule (CMAS), or State of California Volume License Agreement).

Sixteen bids for the laser printers were received (see Attachment). California Integrated Solutions submitted the lowest bid at $4,932. The total cost of nine laser printers with including sales tax of 8.25% is $48,050.

Resource Impacts

Sufficient funds are included in the FY 2002-03 Budget.

Attachments

Evaluation of Bids from Prequalified Vendor List

Evaluation of Bids from Prequalified Vendor List for the
Purchase of Computer, Network, Printer, and Related Services:
Network and Computer Room Laser Printers
 

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