South Coast Air Quality Management District

Administrative Committee

SYNOPSIS: 

The Administrative Committee met Friday, August 9, 2002, and reviewed the proposed agenda for the September 13, 2002, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, September 20, 2002, at 9 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Norma J. Glover, Chair
Administrative Committee

Attendance: Present were Chairman Norma Glover and Members Beatrice LaPisto-Kirtley and Roy Wilson (via videoteleconference). Also in attendance were Members Leonard Paulitz and Cynthia Verdugo-Peralta, who were appointed as ad hoc members for this meeting. Absent were Vice Chair Hal Bernson, Dr. William Burke, and Mayor Ron Loveridge.

DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
   
   
2. Chairman’s Report of Approved Travel: Dr. Wallerstein stated that Chairman Glover toured the DOE's National Renewable Energy Laboratory in Golden, Colorado on August 7-8, 2002; and Board Member Cynthia Verdugo-Peralta is attending the Santa Barbara Metropolitan Transit District's Electric Bus Workshop and the California Fuel Cell Partnership's California Coast 2002 Road Rally to be held in Santa Barbara on September 4-7. Moved by La Pisto-Kirtley, seconded by Glover, and unanimously recommended for approval.
   
   
3. Approval of Compensation for Board Member Assistant(s): None.
   
   
4. Report of Approved Out-of-Country Travel: None.

SEPTEMBER AGENDA ITEMS:

5. Establish Lists of Prequalified Counsel to (1) Represent and Advise AQMD on Legal Matters Related to Environmental Law, and (2) Represent and Advise AQMD Hearing Board; and Appropriate Funds from Designation for Litigation/Enforcement to District Counsel's FY 2002-03 Budget: Barbara Baird, District Counsel, stated that staff is requesting approval from the Governing Board to establish two lists of prequalified counsel to represent AQMD in environmental litigation and Hearing Board actions. The following firms are being recommended for selection after evaluation through the RFP process: Peter Greenwald; Shute, Mihaly & Weinberger; Woodruff, Spradling & Smart; and Best, Best & Krieger. The attorneys would be selected on a particular issue based on their expertise. This Board letter is also requesting the following: authorizing the Chairman of the Board or Executive Officer to execute contracts with the above-named firms not to exceed $350,000 annually for up to three years; approving Myers, Widders, Gibson & Long and Strumwasser & Woocher to provide advice requested by the Hearing Board; authorizing the Executive Officer to execute contracts with the two firms not to exceed $15,000 annually for up to three years; and appropriate $125,000 from the Designation for Litigation/Enforcement to the District Counsel's FY 2002-03 Budget. Moved by La Pisto-Kirtley, seconded by Verdugo-Peralta, and unanimously recommended for approval.
   
   
6. Recognize, Appropriate and Reallocate Funds for PAMS Program: Henry Hogo, Assistant DEO/Science & Technology, stated that EPA has allocated $1,248,085 from Section 105 Grant funds for the tenth year of the PAMS program to continue supporting seven monitoring stations and four upper-air profilers and to conduct laboratory analysis for the PAMS VOC samples. In addition, $676,842 was unexpended in the FY 2001-02 Budget. Staff is requesting this money be reallocated in order to purchase replacement equipment. Moved by Paulitz, seconded by La Pisto-Kirtley, and unanimously recommended for approval.
   
   
7. Execute Contract for Additional Development and Testing of Low-VOC Cleaning Materials for Lithographic Printing Operations: Lee Lockie, Director, Area Sources, stated this is a request to authorize the Chairman to execute a sole-source contract with the Department of Toxic Substances Control (DTSC) to develop and test low-VOC, low-toxicity cleaning materials for use in the lithographic printing operations as it relates to Rule 1171. Moved by La Pisto-Kirtley, seconded by Paulitz, and unanimously recommended for approval.
   
   
8. Establish List of Prequalified Vendors to Provide Library Services and Supplies: Chris Marlia, Assistant DEO/Information Management, stated that this action is to approve seven vendors for a two-year period for literature searches, acquisition, and cataloging, shelf preparation of books, and periodicals used in AQMD's Library. Moved by Wilson, seconded by La Pisto-Kirtley, and unanimously recommended for approval.
   
   
9. Authorize Purchase of Network and Computer Room Laser Printers: Mr. Marlia stated that staff is requesting authorization to purchase nine new network and computer room laser printers to replace old models to gain higher print speed and faster network interface to enhance staff productivity. Moved by La Pisto-Kirtley, seconded by Verdugo-Peralta, and unanimously recommended for approval.
   
   
10. Authorize Purchase of Desktop Computer Hardware: Mr. Marlia stated that staff is requesting the purchase of 290 new desktop computer hardware to replace older desktop systems as is stated in AQMD's Information Management Strategic Plan to replace equipment every year for a quarter of AQMD's employees. Moved by La Pisto-Kirtley, seconded by Paulitz, and unanimously recommended for approval.
    
    
11. Report of RFPs and RFQs Scheduled for Release in September: Rick Pearce, Chief Financial Officer, stated that the following RFQs were proposed: Provide, Install, and Maintain an Integrated Security Video-Badging and Access-Control System and Voice Mail System Upgrade. Moved by La Pisto-Kirtley, seconded by Paulitz, and unanimously recommended for approval.
    
    
12. Ethnic Community Advisory Group Minutes for June 12, 2002 and Recommended Appointments/Reappointments for Membership: Oscar Abarca, Assistant DEO/Public Affairs, stated that since the meeting for June 12 was cancelled, no minutes were provided.
    
    Ms. Verdugo-Peralta requested staff prepare a report on the list currently used by staff for advertising RFPs. She had a concern regarding an incident that occurred where Public Affairs issued a public notice in English in a Spanish language newspaper, The Excelsior. Dr. Wallerstein stated this issue will be dealt with as he was made aware of this incident after the town hall meeting.
    
    
13. Local Government and Small Business Assistance Advisory Group Minutes for June 21, 2002 and Recommended Appointments/Reappointments for Membership: Mr. Abarca stated that the June 21 meeting was held, but due to lack of quorum, the minutes were not approved and will be forwarded to the next meeting.
    
    
14. Review September 13, 2002, Governing Board Agenda: Those Committee members who were in attendance communicated their concurrence.
    
    
15. Other Business: Dr. Wallerstein recognized 20 years of service at AQMD by Carol Coy, Deputy Executive Officer of Engineering and Compliance, who first joined the agency as an inspector.
    
    
16. Public Comment: None.

Meeting adjourned at 9:34 a.m.

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