BOARD MEETING DATE: August 1, 2003
AGENDA NO. 29

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, July 18, 2003, and reviewed the proposed agenda for the August 1, 2003, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, August 8, 2003, at 8:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Hal Bernson, Chair
Administrative Committee

Attendance: Present were Committee Chair Hal Bernson, Governing Board Chair William Burke and Vice Chair Roy Wilson (via videoteleconference). Absent were Members Beatrice LaPisto-Kirtley and Ronald Loveridge.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: None.
    
2. Chairman’s Report of Approved Travel: Travel requests were approved for Roy Wilson who attended the CCEEB Summer Issues Seminar in Olympic Valley, CA on July 14-16; and to attend the Hydrogen Transition Conference to be held in Pacific Grove, CA on July 29-31.
    
3. Approval of Compensation for Board Member Assistant(s): None.
    
4. Report of Approved Out-of-Country Travel: None.
    
5. Discussion Regarding Model Air Quality Element: Oscar Abarca, Asst. DEO/Public Affairs, explained that the FY 2002-03 Environmental Justice Program was approved by the Governing Board, which included the model air quality element for cities and counties to voluntarily use, as part of the local land-use decision making process. This process can help ensure that air quality stewardship is built into new development from inception. The handout provided to Committee members contains voluntary air quality options for consideration by local jurisdictions. The draft element contains a menu of policies to address air quality concerns that are within the purview of city or county government. Staff plans to hold a series of public consultation meetings for cities, counties, councils of governments, business representatives, and community members for their comments to be incorporated into the final document presented to the Governing Board later this year. Following Board approval, staff will hold outreach events in AQMD's jurisdiction to introduce the model air quality element for local consideration.

AUGUST AGENDA ITEMS:

6. Approve Workplan and Authorize Funding for Asthma Outdoor Air Quality Consortium: Barry Wallerstein, Executive Officer, stated that this item was being delayed. Staff hopes to bring back the item in the next month or two.
    
7. Approve Task Orders for Previously Approved Contracts for Ethnic Community Outreach and Amend Existing Contract with Oralia Michel Marketing & Public Relations: Mr. Abarca explained that in March 2001 the Governing Board approved an allocation of $1.5 million for enhancement of the education and outreach programs to African-American, Hispanic, and Asian-American communities from the AES Settlement Funds Project. Since that time, the Board issued a Request for Proposals, awarded contracts to consultants, and approved a series of task orders to develop and implement a variety of programs, activities, and collateral materials.
   
   Accomplishments have included the following: A health symposium was held last summer at USC for educators, parents, and heath care providers, environmental advocates, and representatives from African-American organizations interested in addressing high asthma rates; five small business breakfast meetings were held this past spring in various areas of the 4-county region co-hosted by area chambers of commerce and other business organizations in Riverside, Ontario, Koreatown, Baldwin Park, and Garden Grove; attendees learned about AQMD's Small Business Assistance Program and Clean Air Congress. A mini Clean Air fair, co-sponsored by Albertsons, was held at East Los Angeles College, where staff encouraged participants to sign up for the Clean Air Congress and also provided respiratory health screenings. An asthma screening program has been created and is being implemented in five Korean churches throughout the region. The Cultural Events Calendar was developed to enhance the strategic planning of AQMD's ethnic outreach and co-sponsorship activities to ensure AQMD participation in diverse targeted events. The Clean Air Congress will bring public awareness and participation in the development of public policy for clean air. In addition to collateral printed materials, a 12-minute video was produced. AQMD's website has been evaluated and translation options have been developed. An Air Quality Legislative Summit is being scheduled for the fall. Public Service Announcements have been developed in English and Spanish.
   
   The next series of proposed task orders will build upon the knowledge and experience gained from the developed programs. The three consulting teams are Lee Andrews/Fame Renaissance, Oralia Michel Marking & Public Relations, and Strategy Workshop, Inc. Moved by Burke; seconded by Bernson, and unanimously approved.
    
8. Recognize Revenues from U.S. Department of Defense for Adaptation of Urban Air Monitoring Instruments to Demonstrate Feasibility to Measure Low Level Pollutant Concentrations: This item was approved by consent.
    
9. Adopt Resolution for Eligibility with State of California to Receive Property Under Federal Surplus Personal Property Program: This item was approved by consent.
    
10. Recognize and Appropriate Funds for Special Particulate Air Monitoring Program: This item was approved by consent.
     
11. Execute Contract to Obtain Technical and Functional Support for Integrated PeopleSoft Financials Systems Software: This item was approved by consent.
     
12. Audit Report of AB 2766 Fee Revenue Recipients for FYs Ending June 30, 2000 and 2001, and Set Public Hearing September 5, 2003 Regarding Final Resolution of Unresolved Audit Findings and Recommendations: This item was approved by consent.
     
13. Report of RFPs and RFQs Scheduled for Release in August: This item was approved by consent.
     
14. Ethnic Community Advisory Group Minutes for May 14 and June 11, 2003, and Recommended Appointments/Reappointments for Membership: Attached for information are the Ethnic Community Advisory Group minutes for the May 14 and June 11, 2003, meetings.
     
15. Review August 1, 2003, Governing Board Agenda: Approved by consent.
     
16. Other Business: None.
     
17. Public Comment: None.

Meeting adjourned at 8:11 a.m.

Attachments

Ethnic Community Advisory Group Minutes for May 14 and June 11, 2003

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