BOARD MEETING DATE: December 5, 2003
AGENDA NO. 17
Administrative Committee
SYNOPSIS:
The Administrative Committee met Friday, November 14, 2003, and reviewed the proposed agenda for the December 5, 2003, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, December 12, 2003, at 9:00 a.m. in Conference Room CC-8.
RECOMMENDED ACTION:
Receive and file.
Dr. William A. Burke, Chair
Administrative Committee
Attendance: Present were Committee Chair William Burke and Member Roy Wilson (via videoteleconference). Also present at AQMD was Leonard Paulitz. Jane Carney was appointed to the Administrative Committee meeting as a member for this meeting only.
ACTION/DISCUSSION ITEMS:
- Board Members’ Concerns: None.
- Chairman’s Report of Approved Travel: Barry Wallerstein, Executive Officer, stated that Leonard Paulitz traveled to Sacramento, CA on October 20-22, 2003, to attend the California Fuel Cell Partnership Steering Team meeting; Supervisor Roy Wilson will be attending the 20th Electric Vehicle Symposium to be held in Long Beach on November 16-17; and Cynthia Verdugo-Peralta is attending the International Partnership for the Hydrogen Economy at the request of the Department of Energy in Washington, DC on November 19-21.
Supervisor Roy Wilson joined the meeting at 9:05 a.m.
- Approval of Compensation for Board Member Assistant(s): Dr. Wallerstein stated that he and District Counsel reviewed the request for three Board Consultant/Assistants to assist Councilmember Perry, which meets AQMD's protocol. Motion by Carney; seconded by Paulitz; approved.
- Report of Approved Out-of-Country Travel: None.
DECEMBER AGENDA ITEMS:
- Recognize, Appropriate and Reallocate Funds for PAMS and PM 2.5 Programs, Issue RFQ for Carbon Analyzers and Execute Contract for PM2.5 Speciation Samplers: Henry Hogo, Assistant DEO/Technology Advancement Office, stated that staff is requesting the Board to recognize the 11th and 12th years of the PAMS funding in the amount of $2.5 million. An item on the list for $300,000 will be used for the MATES III Program, along with $200,000 to purchase equipment. Approval is being requested of US EPA for an allocation of $45,000 for the PM2.5 Program. Additional funding is being sought from U.S. EPA to assist with the MATES III Program and AQMP development for the PM2.5 standards. Also being requested is the purchase of speciation samplers at a cost of $108,000. A request is being made to execute a sole-source contract to purchase the samplers so as to begin monitoring as soon as possible. A Request for Quotes is being requested for two carbon analyzers as part of the PM2.5 Program. Motion Wilson; seconded by Paulitz.
Dr. Burke asked why two years is being requested instead of one year for the length of the contract. Mr. Hogo answered that it is to stay ahead of the program. Ms. Carney asked why the contract was sole source, and Mr. Hogo answered that this ensures consistency with previously purchased samplers meeting U.S. EPA criteria. The motion was approved.
- Execute Contract for Landscape Maintenance at Diamond Bar Headquarters: Eudora Tharp, Assistant DEO/Administrative & Human Resources, stated that the current contract for landscaping ends in December. Staff recommends Tropical Plaza Nursery, which submitted the lowest-cost, highest-rated bid. Mr. Paulitz asked if they are the current landscape maintenance firm, and Ms. Tharp answered that they are and that they have performed well. Motion by Paulitz; seconded by Carney; approved.
- Ethnic Community Advisory Group Minutes for September 16, 2003: Attached for information are the Ethnic Community Advisory Group minutes for the September 16, 2003, meeting.
- Local Government & Small Business Assistance Advisory Group Minutes for September 19, 2003, and Recommended Appointments/Reappointments for Membership (written report) and Proposed Changes to Working Group Charter: Attached for information are the Local Government & Small Business Assistance Advisory Group Minutes for September 19, 2003. Dr. Burke mentioned that there is a good diverse group being recommended for appointment to the LG&SBA. Dr. Ganguli stated that Board members were requested to nominate outstanding individuals to serve on the LG&SBA, and they are listed in the attachment. The proposed changes to the Working Group Charter will expand the Advisory Group from 15 to 20 members. Ms. Carney mentioned that there is only one individual from the San Bernardino area recommended, even though individuals were diligently sought. All nominations are being recommended. Motion by Wilson; seconded by Burke; approved.
- Review December 5, 2003, Governing Board Agenda: Dr. Wallerstein stated that two important rule makings are scheduled to be heard – the 3rd phase of Rule 1113 (Architectural Coating) and amending Regulation XX (RECLAIM) was delayed from the November 7 Board meeting due to a letter received from the California Air Resources Board raising issues with possible substantial testimony at the December 5 Board meeting. Mr. Paulitz asked what ARB's concern is on RECLAIM. Dr. Wallerstein answered that two years ago power plants were placed in a time out temporarily due to impacts of the energy crisis and now it is time to bring the power plants back into the full RECLAIM Program. CARB is recommending AQMD shave the power plants' allocations before bringing them back into the program, where AQMD staff would like to review options for the shave and recommend a rule amendment in July. A change as is being requested by CARB does not appear to allow for an adequate market and could place structural buyers and others in hardship conditions.
- Other Business: Dr. Wallerstein recognized three executive members with 15 years' service with AQMD: Elaine Chang, Anupom Ganguli, and Eudora Tharp.
- Public Comment: None.
Meeting adjourned at 9:23 a.m.
Ethnic Community Advisory Group Minutes for September 16, 2003
Local Government & Small Business Advisory Group Minutes for September 19, 2003
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