BOARD MEETING DATE: June 6, 2003
AGENDA NO. 10
Establish List of Prequalified Providers of Temporary Employment Services
SYNOPSIS:
On February 07, 2003, the Board approved release of an RFP to solicit bids from temporary employment services providers interested in being prequalified to provide services to AQMD through the end of June 30, 2005. This recommendation is to obtain Board approval for this prequalification.
COMMITTEE:
Administrative, May 09, 2003, Recommended for Approval
RECOMMENDED ACTION:
Approve the list of temporary employment services providers, included as Attachment A, as prequalified to provide temporary employment services, as needed, through June 30, 2005.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
On February 7, 2003, the Board approved release of RFP #2003-21 to solicit bids from temporary employment services providers in order to prequalify businesses to provide AQMD temporary employees for a two-year period.
Proposal
Staff recommends that the temporary employment services providers listed in Attachment A be prequalified by the Board to provide AQMD temporary employees, as needed, through June 2005.
Outreach
In accordance with AQMD's consulting and contracting policies, a public notice advertising the RFP and inviting bids was placed in the following publications:
| 1. | Antelope Valley Press | 10. | Korea Central Daily | 19. | Precinct Reporter |
| 2. | Black Voice News | 11. | La Opinion | 20. | Press Enterprise |
| 3. | Chinese Daily News | 12. | La Prensa Hispana | 21. | Rafu Shimpo |
| 4. | Desert Sun | 13. | La Voz Publications | 22. | San Bernardino Sun |
| 5. | Eastern Group Publications | 14. | Los Angeles Daily News | 23. | State of California Contracts |
| 6. | El Chicano | 15. | Los Angeles Sentinel | Register | |
| 7. | El Informador | 16. | Los Angeles Times | 24. | The Excelsior |
| 8. | Inland Empire Hispanic News | 17. | Orange County Register | 25. | The Signal |
| 9. | Inland Valley Daily Bulletin | 18. | Philippine News | 26. | Wave Community Newspapers |
Additionally, potential bidders were identified using the Los Angeles County MTA Directory of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD's own electronic listing of certified minority vendors; AQMD Purchasing's mailing list; and AQMD Human Resources' list of interested temporary services agencies. Notice of the RFP was mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations. The RFP was also placed on the Internet at AQMD's Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon] and on AQMD's 24-hour telephone message line for bidders (909) 396-2724.
Bid Evaluation
A total of 218 notices and copies of the RFP were mailed out, and 37 proposals were received by the close of bidding at 1:00 p.m., March 14, 2003. Of the proposals received, 24 met the requirements specified in the RFP and submitted cost-competitive proposals. The proposals covered four major categories of temporary staffing: office/clerical, field/technical, laboratory analysis, and computer-related services. A panel of four AQMD staff representing user divisions and administrative functions reviewed the proposals. Panel members included a Technology Implementation Manager, a Human Resources Manager, an Air Quality Analysis & Compliance Supervisor, and the Affirmative Action Officer. Of these, two are African American and two are Caucasian; all four are female.
The technical and financial qualifications of the bidders were evaluated based on the criteria specified in the RFP. The 24 companies on Attachment A were determined to be qualified and capable of providing temporary employment services in one or more of the job categories. Ten of the 24 companies recommended are certified as minority-owned, ten hold certification as woman-owned, four are designated as small business enterprises, and 18 are local businesses.
When temporary staffing is needed during the life of the recommended prequalified provider list, hiring authorities will request competitive bids from all prequalified providers listed for the respective job category. Final selection will be made by the hiring authority based on the cost to AQMD, the fit between job skills of temporary personnel available and AQMD's staffing needs, the level of pay provided the temporary employee, and the ability of the temporary employment services agency to provide any related services that might be needed. If particular temporary staffing needs cannot be met by any of the prequalified agencies, other agencies may be selected to provide temporary staffing services.
Resource Impacts
There are no direct resource impacts relating to the prequalification of temporary employment services providers. The amount allocated by each organizational unit for temporary employment services is approved by the Board as part of the AQMD budget process.
Attachment A - List of Prequalified Temporary Employment Services Providers
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