BOARD MEETING DATE: June 6, 2003
AGENDA NO. 13

Establish List of Prequalified Vendors to Provide Computer, Network, Printer, and Related Services

SYNOPSIS:

On March 7, 2003, the Board approved the release of an RFQ to prequalify vendors for computer, network, printer, hardware and software, and related services. As a result of successful responses to this RFQ, thirty-five vendors were identified as capable of providing these products and services. This action is to approve these thirty-five vendors to provide these products and services for a two-year period. Funds ($100,000) will be allocated in future fiscal year budgets for these purchases.

COMMITTEE:

Administrative, May 9, 2003, Recommended for Approval

RECOMMENDED ACTION:

Approve the list of prequalified vendors in Attachment A for a two-year period to provide computer, network, printer and related services.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

On March 7, 2003, the AQMD released RFQ #Q2003-13 for computer, network, printer and related services. The purpose of the RFQ is to prequalify vendors capable of providing quotations for seven categories, consisting of computer equipment (desktop and file server), parts (desktop and file server), software (desktop and network), printers, printer parts, network LAN/WAN equipment, and installation/repair services. The pre-qualification processes will ensure the AQMD is using the most cost-effective providers for these products and services. The selected vendor list will be in effect for a period of two years, and will expire on June 30, 2005.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFQ and inviting bids was published in the following publications:
 

1.	Antelope Valley Press	10.	Korea Central Daily	19.	Precinct Reporter
2.	Black Voice News	11.	La Opinion	20.	Press Enterprise
3.	Chinese Daily News	12.	La Prensa Hispana	21.	Rafu Shimpo
4.	Desert Sun	13.	La Voz Publications	22.	San Bernardino Sun
5.	Eastern Group Publications	14.	Los Angeles Daily News	23.	State of California Contracts
6.	El Chicano	15.	Los Angeles Sentinel		Register
7.	El Informador	16.	Los Angeles Times	24.	The Excelsior
8.	Inland Empire Hispanic News	17.	Orange County Register	25.	The Signal
9.	Inland Valley Daily Bulletin	18.	Philippine News	26.	Wave Community Newspapers

Additionally, potential bidders were identified using the Los Angeles County MTA, and Cal Trans Directories of Certified Minority, Women, Disadvantaged and Disabled Veterans Business Enterprises; the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; AQMD’s own electronic listing of certified minority vendors; and AQMD Purchasing’s mailing list. Notices of the RFP/RFQ were mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations; and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon] and AQMD’s 24-hour telephone message line for bidders (909) 396-2724.

Bid Evaluation

One hundred nineteen copies of the RFQ were mailed out and 35 bids were received in response to the RFQ when final bidding closed at 5:00 p.m. on April 11, 2003. Of the 35 bids, three were from certified disabled veteran-owned, seven were from certified women-minority-owned, eight were from certified minority-owned, and two were from non-certified minority-owned business enterprises. All 35 bids met the minimum requirements specified in the RFQ and are recommended for prequalification in the appropriate categories.

Attachment A lists the thirty-five vendors prequalified to provide computer, network, printer and related services. Attachment B reflects the evaluation of the bids and the respective certifications for the list of prequalified vendors. As supplies and services are required by AQMD, all vendors on this list for the category of equipment required will be sent a request for quotation. Purchase orders may be placed with any or all of the vendors on the certified vendor list who are determined to be the lowest cost and therefore most advantageous to the District at the time of placing the order.

Panel Composition

The evaluation panel consisted of five staff from Information Management: a Technology Implementation Manager, a Telecommunications Supervisor, a Computer Operations Supervisor, a Telecommunications Analyst, and a Systems Analyst. Of these five panelists, one is female and four are male; two are Asian-Pacific Islander, two are Caucasian and one is Hispanic.

Resource Impacts

Funds for these purchases are included in the FY 2003-04 Proposed Budget and will be included in the following FY 2004-05 Proposed Budget.

Attachment(s)

Attachment A – List of Prequalified Vendors for Computer, Network, Printer and
                         Related Services
Attachment B – Evaluation of Respondents to RFQ #Q2003-13

ATTACHMENT A

List of Prequalified Vendors for Computer,
Network, Printer and Related Services
RFQ #Q2003-13
 

* Category of Supplies and Services

1. Computer Systems
2. Computer Parts
3. Computer Software
4. Printers
5. Printer Parts/Accessories
6. Network Equipment
7. Installation/Repair Services

ATTACHMENT B
Evaluation of Bids from Respondents to RFQ #Q2003-13
 

/ / /