BOARD MEETING DATE: March 7, 2003
AGENDA NO. 19

Approve AQMD Annual Investment Policy and Delegation of Authority to Appointed Treasurer to Invest AQMD Funds

SYNOPSIS: 

State law requires a local government entity annually to provide a statement of investment policy for consideration at a public meeting and to renew its delegation of authority to its treasurer to invest or to reinvest funds of the local agency.

COMMITTEE: 

Investment Oversight, February 21, 2003, Recommended for Approval

RECOMMENDED ACTIONS:

1. Approve the attached Annual Investment Policy.
2. Approve the attached resolution delegating authority to the Los Angeles County Treasurer to invest and reinvest AQMD funds.
3. Approve a $100 per meeting per diem and travel reimbursement for Investment Oversight Committee volunteer members consistent with per diem and travel reimbursements afforded voluntary members of Board Advisory Groups.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

Changes to the Government Code, which took effect in 1996, require that a statement of investment policy be transmitted annually to the oversight committee and legislative body of a local agency for consideration at a public meeting. In addition, more recent changes to state law (Gov’t. Code Section 53607) require that a local agency’s legislative body annually renew its delegation of authority to its Treasurer to invest or to reinvest funds of the local agency.

Board action on April 12, 1996 approved a recommendation to minimize AQMD investments in the Los Angeles County Pooled Surplus Investment Portfolio (PSIP) by directing staff to work with the Los Angeles County Treasurer (AQMD’s Treasurer) to make specific investments on behalf of the AQMD. This change required the development of an annual statement of investment policy specific for the AQMD. Sperry Capital, AQMD’s investment consultant, working with staff of the AQMD and the Los Angeles County Treasurer’s office, developed the attached statement of investment policy. This policy sets forth the investment guidelines for the AQMD with the objective of ensuring that funds are prudently invested to preserve principal and provide necessary liquidity while earning a market average rate of return.

For 2003, there are no recommended changes to the Investment Policy. In 2002, the policy was revised to incorporate the provisions of AB 609, which affects the California Government Code section on local agency investments. AB 609 (which became effective January 1, 2002) changed the authorization for local agency investments from surplus money to money in the treasury not required for the immediate needs of the local agency. It also changed the definition of eligible banks for repurchase agreements; revised the guidelines for investing in commercial paper by eliminating the current dual percentage system and instead capped the total amount at 25%; and added negotiable CDs issued by savings associations and state and federal credit unions to the list of financial institutions in which local agencies may invest. In addition, the Investment Oversight Committee at their February 2002 meeting recommended changes to the Investment Policy, which were adopted, that prohibit Special Purpose Investments (SPI) in securities which are currently under "Credit Watch – Negative" by any of the three nationally recognized rating agencies.

For the past 26 years, the County of Los Angeles has provided treasury management services to the AQMD. These services are limited to the processing of payroll and accounts payable warrants and the investment of the AQMD’s cash balances. In April 1996 and again in June 2000, the Governing Board reviewed the treasury management options available to the AQMD and elected to continue with the services provided by Los Angeles County.

At the December 6, 2002 Board meeting, the Board approved the Blue Ribbon Panel Recommendations regarding operations of Board Advisory Groups. One of the approved recommendations provided compensation to the voluntary advisory group members for meeting attendance of $100 per diem plus travel allowance for mileage. This recommendation is consistent with Board member per diem compensation and travel reimbursement. The Investment Oversight Committee (IOC), being a Board Committee, was not included in the December recommendations made by the Blue Ribbon Panel regarding Board Advisory Groups. The IOC is made-up of three Governing Board members and three voluntary members who have strong financial/investment backgrounds. Staff believes that it is important to treat all voluntary members equally and is proposing, consistent with the recommendations of the Blue Ribbon panel, that the voluntary members of the IOC receive the same $100 per diem and travel allowance afforded other voluntary members.

Resource Impacts

The cost associated with AQMD treasury management operations is included in the FY 2002-03 Budget.

Attachments

1. AQMD Annual Investment Policy
2. Delegation of Authority Resolution

South Coast Air Quality Management District

Annual Investment Policy

1. PURPOSE
   
   This Annual Investment Policy (the "Policy") sets forth the investment guidelines for all general, special revenue, trust, agency and enterprise funds of the South Coast Air Quality Management District (AQMD). The objective of this Policy is to ensure money in the Treasury not required for the immediate needs of AQMD are prudently invested to preserve principal and provide necessary liquidity, while earning a market average rate of return.
   
   AQMD funds deposited with the Los Angeles County Treasurer may only be invested in the Los Angeles County Pooled Surplus Investment Portfolio or in Special Purpose Investments as authorized by this Policy. The AQMD Annual Investment Policy conforms to the California Government Code (the Code) as well as customary standards of prudent investment management. Irrespective of these Policy provisions, should the provisions of the Code be or become more restrictive than those contained herein, such provisions will be considered immediately incorporated in this Policy and adhered to.
   
   The investment of bond proceeds will be governed by state law and the permitted investment provisions of relevant bond documents.
   
   
2. SCOPE
   
   It is intended that this Policy cover all funds (except those funds invested in the two retirement systems covering AQMD employees and 457 deferred compensation plan funds) and investment activities under the direction of the AQMD and deposited with the Los Angeles County Treasurer.
   
   
3. OBJECTIVES
   
   The objectives of this Annual Investment Policy, in priority order, are SAFETY OF PRINCIPAL, LIQUIDITY, AND MARKET RATE OF RETURN.

1. Safety of Principal. The primary objective of AQMD is to reduce credit risk and interest rate risk to a level that is consistent with safe and prudent investment management. Credit risk is the risk of default or the inability of a debt issuer to make interest or principal payments when due. Credit risk is minimized by investing in only permitted investments and diversifying the portfolio according to this Annual Investment Policy so that no one type of issuer or issue will have a disproportionate impact on the portfolio. Interest rate risk is associated with price volatility introduced by extending the maturity of instruments purchased. Interest rate risk is controlled by limiting the maturity exposure to acceptable levels.
   
   
2. Liquidity. AQMD funds will be invested to ensure that normal cash needs and scheduled extraordinary cash needs can be met. Cash flow forecasting will be used to determine the current and projected future needs of AQMD and the ability of AQMD to make Special Purpose Investments. AQMD shall invest funds in instruments for which there is a secondary market and which offer the flexibility to be easily sold at any time with minimal risk of loss of either the principal or interest based upon then prevailing interest rates.
   
   
3. Market Rate of Return. AQMD’s funds shall be invested to attain a market average rate of return through economic cycles consistent with maintaining risk at a prudent level.
   
   These objectives are to be achieved in part through the diversification of AQMD investments among the Los Angeles County Pooled Surplus Investment Portfolio and Special Purpose Investments. The combination of the Pooled Surplus Investment Portfolio and the Special Purpose Investment of AQMD funds in the State of California Local Agency Investment Fund will provide significant diversification, safety of principal and liquidity for the programs of the AQMD. Other Special Purpose Investments in an AQMD separate account will experience market price changes due to interest rate risk consistent with longer maturity investments that are permitted by this policy.

4. RESPONSIBILITIES
   
   The Governing Board. The AQMD Governing Board is responsible for establishing the Annual Investment Policy and ensuring investments are made in compliance with this Policy. This Policy shall be reviewed annually by the Governing Board at a public meeting pursuant to Section 53646(a) of the California Government Code. The Los Angeles County Treasurer has been appointed Treasurer of AQMD. The Treasurer shall be appointed at least annually by the AQMD Governing Board.
   
   The Treasurer. The Treasurer is responsible for making investments and for compliance with this Policy pursuant to the delegation of authority to invest funds or to sell or exchange securities made in accordance with Code Section 53607. The Treasurer shall submit a monthly report of investment transactions to the AQMD Governing Board. If the AQMD Governing Board appoints as Treasurer someone other than the Los Angeles County Treasurer, the new Treasurer shall be responsible for making investments and for compliance with this Policy or such other Policy which may be adopted by the Governing Board at that time.
   
   The Chief Financial Officer. The Chief Financial Officer, based on information provided by the Treasurer, shall submit a quarterly report to the Governing Board in accordance with Code Section 53646(b). The Chief Financial Officer is responsible for preparation of cash flow forecasts for AQMD funds as described below. The Chief Financial Officer will recommend specific individual investments for the Special Purpose Investments to be made by the Treasurer.
   
   The Investment Oversight Committee. The AQMD Governing Board shall appoint an Investment Oversight Committee. The duties and responsibilities of the Investment Oversight Committee shall consist of the following:

1. Annual review of AQMD's Investment Policy before it is considered by the Governing Board, and recommend revisions, as necessary, to the Chief Financial Officer.
   
   
2. Quarterly review of AQMD's investment portfolio for conformance with AQMD's Annual Investment Policy diversification and maturity guidelines, and make recommendations to the Chief Financial Officer as appropriate.
   
   
3. Provide comments to the AQMD Chief Financial Officer regarding potential investments and potential investment strategies.
   
   
4. Perform such additional duties and responsibilities as may be required from time to time by specific action and direction of the Governing Board.

It shall not be the purpose of the Investment Oversight Committee to advise on particular investment decisions of AQMD.

5. IMPLEMENTATION
   
   This Policy establishes and defines investable funds, authorized instruments, credit quality requirements, maximum maturities and concentrations, collateral requirements, and qualifications of brokers, dealers, and financial institutions doing business with or on behalf of the AQMD.

1. Standard of Care.
   
   AQMD's Governing Board or persons authorized to make investment decisions on behalf of AQMD are trustees and fiduciaries subject to the prudent investor standard.
   
   The standard of prudence to be used by investment officials shall be the "prudent person" standard as defined in the Code below and shall be applied in the context of managing an overall portfolio. AQMD's investment professionals acting in accordance with written procedures and the Annual Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control developments.
   
   The Prudent Person Standard: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.
   
   
2. Investable Funds.
   
   Investable Funds for purposes of this Policy are the AQMD general, special revenue, trust, agency and enterprise funds that are available for investment at any one time including any estimated bank account float. Investable Funds are idle or surplus funds of the AQMD including all segregated funds. All bond proceeds are excluded from Investable Funds. The Cash Flow Horizon is the time period in which the AQMD cash flow can be reasonably forecast. This Policy establishes the Cash Flow Horizon for AQMD idle or surplus funds to be three (3) years. The AQMD cash flow forecast must be updated at least every six months.
   
   When the AQMD Chief Financial Officer determines that the cash flow forecast can be met, the Treasurer, at the request of the Chief Financial Officer, may invest a maximum of up to 75% of the minimum amount of funds available for investment during the Cash Flow Horizon in Special Purpose Investments ("SPI"), exclusive of investments in the State of California Local Agency Investment Fund ("LAIF"), in a separate account outside of the Pooled Surplus Investment ("PSI") Portfolio, in accordance with this Policy.
   
   
3. Authorized Investments.
   
   Authorized investments shall match the general categories established by the California Government Code Sections 53601 et seq. and 53635 et seq.
   
   Authorization for specific instruments within these general categories as well as portfolio concentration and maturity limits are established below as part of this Policy. No investments shall be authorized that have the possibility of returning a zero or negative yield when held to maturity; for example: inverse floaters, range notes or interest only STRIPS. As the California Government Code is amended, this Policy shall likewise become amended.
   
   AQMD investments or deposits in the County of Los Angeles PSI Portfolio are governed by the County of Los Angeles Treasurer's Investment Policy for Pooled Surplus Funds. AQMD investments or deposits in the LAIF are governed by the investment policy and guidelines for LAIF as established by the Office of the Treasurer for the State of California. Investments in LAIF are an SPI investment and are limited in amount to the investment limits established for LAIF by the California State Treasurer.
   
   AQMD funds and segregated funds that are invested by the Treasurer in an SPI separate account outside of the County of Los Angeles PSI Portfolio or LAIF are subject to this Policy. AQMD funds invested in an SPI separate account will be governed by various approved lists that may be established and maintained by the Los Angeles County Treasurer.
   
   
4. Maximum Maturities.
   
   The maximum maturity of any SPI investment shall be five (5) years. The weighted average maturity of the SPI separate account portfolio may not exceed three (3) years. Maturity shall mean the nominal maturity of the security, or the unconditional put option date, if the security contains such provision. Term or tenure shall mean the remaining time to maturity when purchased.
   
   
5. Diversification Guidelines.
   
   Diversification limits ensure that at the time of investment the AQMD SPI separate account portfolio is not unduly concentrated in the securities of one type, industry, or issuer, thereby assuring adequate portfolio liquidity should one sector or issuer experience difficulties. The diversification limits outlined below for an individual investment instrument and issuer/counterparty are expressed as the maximum percentage of the total AQMD SPI separate account portfolio invested by the Los Angeles County Treasurer.
   
   

   Instrument	Maximum  % of SPI Portfolio
   1. U.S. Treasuries   2. Federal Agencies & U.S. Government Sponsored       Enterprises   3. Los Angeles County Pooled Surplus Investment Portfolio   4. State of California Local Agency Investment Fund   5. State of California & Local Agency Obligations   6. Shares of Money Market Mutual Funds   7. Bankers Acceptances   8. Negotiable Certificates of Deposit   9. Commercial Paper 10. Medium Term Maturity Corporate Securities 11. Mortgage Securities or Asset-backed Securities 12. Repurchase Agreements 13. Reverse Repurchase Agreements 14. Variable and Floating Rate Securities 15. Derivative Securities	100% 100% 100% 100% Not Allowed 15% 40% 30% 25% 30% 20% 50% Not Allowed 30% Not Allowed
   Issuer/Counterparty	Maximum % of SPI Portfolio
   Any one Federal Agency or U.S. Government Sponsored     Enterprise  Securities of a single issuer or its related entities Any one Repurchase Agreement or other collateralized     counterparty name	50%   10% 50%

6. Permitted Investments.

1. U.S. Treasuries.
   
   Direct obligations of the United States of America and securities which are fully and unconditionally guaranteed as to the timely payment of principal and interest by the full faith and credit of the United States of America.
   
   U.S. Treasury coupon and principal STRIPS are not considered to be derivatives for the purpose of this Annual Investment Policy and are, therefore, permitted investments pursuant to the Annual Investment Policy.
   
   
2. Federal Agencies and U.S. Government Sponsored Enterprises.
   
   Obligations, participations, or other instruments of, or issued by, a federal agency or a United States government sponsored enterprise.
   
   
3. Los Angeles County Pooled Surplus Investment Portfolio.
   
   The County of Los Angeles Pooled Surplus Investment Portfolio is a pooled fund managed by the County Treasurer whose permitted investments are authorized in the Code and are governed by the Treasurer's Investment Policy with credit requirements and maturity limits established by the County Treasurer and adopted by the County Board of Supervisors.
   
   
4. State of California Local Agency Investment Fund.
   
   LAIF is a pooled fund managed by the Office of the State Treasurer whose permitted investments are identified in the Code and whose credit requirements and maturity limits are established by the State Treasurer.
   
   
5. State of California and Local Agency Obligations.
   
   Not allowed as Special Purpose Investments.
   
   
6. Shares of Money Market Mutual Funds.
   
   Credit requirements for approved money market funds shall be limited to ratings of AAA by two of the three largest nationally recognized rating services or managed by an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience and with assets under management in excess of five hundred million dollars ($500,000,000), and such investment may not represent more than ten percent (10%) of the total assets in the money market fund.
   
   
7. Bankers Acceptances.
   
   Bankers acceptances must be issued by national or state-chartered banks or a state-licensed branch of a foreign bank. Credit requirements for banker's acceptances shall be a minimum of "2-A/B" for Fitch or "P-1/Aaa" for Moody's Investors Service.
   
   Maximum maturities for banker's acceptances are 180 days.
   
   
8. Negotiable Certificates of Deposit.
   
   Negotiable certificates of deposit must be issued by national or state-chartered banks, a state-licensed branch of a foreign bank, savings associations and state or federal credit unions. Credit requirements for negotiable certificates of deposit shall be a minimum of "2-A/B" for Fitch or "P-1/Aaa" for Moody's Investors Service. The AQMD will not purchase negotiable certificates of deposit of a savings association or credit union as Special Purpose Investments if an AQMD Board member or a member of management staff, with investment authority, also serves on the Board of Directors or a committee of that savings association or credit union.
   
   Maximum maturities for all negotiable certificates of deposit are three (3) years.
   
   
9. Commercial Paper
   
   Credit requirements for approved commercial paper issuers include (1) a Standard and Poor's (S&P) short term rating of "A-1" or better AND a Moody's Investors Service short term rating of "P-1" or better, (2) a minimum of either Moody's Investors Service or Standard & Poor's outstanding long term debt rating of "Aa/AA2" or better, (3) incorporation and operations in the United States and having total assets in excess of one billion dollars ($1,000,000,000), and (4) may not represent more than ten percent (10%) of the outstanding paper of the issuing corporation.
   
   Maximum maturities for commercial paper are 270 days.
   
   
10. Medium Term Maturity Corporate Securities.
    
    Credit requirements for medium term maturity corporate securities shall be limited to a minimum debt rating of "AA-" from Standard & Poor's OR a debt rating of "Aa3" from Moody's Investors Service.
    
    Floating rate medium term notes may be used if interest resets at least quarterly.
    
    Maximum maturities for medium term maturity corporate securities are three years.
    
    
11. Mortgage Securities or Asset-backed Securities.
    
    Credit requirements for any mortgage pass-through security, collateralized mortgage obligations, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable backed bond shall be rated "AA" or its equivalent or better by a nationally recognized rating service, and issued by an issuer having a "A" or better rating by a nationally recognized rating service for it's long-term debt.
    
    The maximum maturity for Mortgage or Asset-backed Securities shall be five years.
    
    
12. Repurchase Agreements.
    
    All repurchase transactions must be collateralized by U.S. Treasuries or Agencies with a market value of 102% for collateral marked to market daily, entered into with a commercial bank or broker-dealer which is a recognized primary dealer and evidenced by an executed Public Securities Association form of Master Repurchase Agreement signed by the Treasurer and on file with both the County Treasurer and the primary dealer.
    
    The maximum maturity of a repurchase agreement shall be 30 days.
    
    
13. Reverse Repurchase Agreements.
    
    Reverse repurchase agreements are not allowed except as part of investments in the County of Los Angeles Pooled Surplus Investment Portfolio and the State of California Local Agency Investment Fund.
    
    
14. Variable and Floating Rate Securities.
    
    Variable and floating rate securities are instruments that have a coupon or interest rate that is adjusted periodically due to changes in a base or benchmark rate. Investments in floating rate securities must utilize commercially available U.S. denominated indices such as U. S. Treasury bills or Federal Funds. Investments in floating rate securities whose reset is calculated using more than one of the above indices are not permitted, i.e. dual index notes.
    
    Variable and Floating Rate Securities that are priced based on a single common index are not considered derivative securities.
    
    The maximum maturity is five years for U.S. Treasury and agency obligations and three years for corporate obligations.
    
    
15. Derivative Securities.
    
    Not allowed as Special Purpose investments.

7. Investment Agreements (For Bond Funds Only).
   
   Investment Agreements or Fully Flexible Repurchase Agreements, shall provide a fixed rate of return with liquidity, usually one-to-seven days withdrawal notice with no penalties, to meet cash flow needs of the AQMD. Investment Agreements may be with any bank, insurance company or broker/dealer, or any corporation whose principal business is to enter into such agreements, if:

1. at the time of such investment,

1. such bank has an unsecured, uninsured and unguaranteed obligation rated "Aa2" or better by Moody's Investors Service and "AA" or better by Standard & Poor's, or
   
   
2. such insurance company or corporation has an unsecured, uninsured and unguaranteed claims paying ability rated "Aaa" by Moody's Investors Service and "AAA" by Standard & Poor's, or
   
   
3. such bank or broker/dealer has an unsecured, uninsured and unguaranteed obligation rated "A2" or better by Moody's Investors Service and "A" or better by Standard & Poor's (and with respect to such broker/dealer rated "P-1" by Moody's Investors Service and "A-1" by Standard & Poor's); provided, that such broker/dealer or "A" rated bank also collateralize the obligation under the investment agreement with U.S. Treasuries or Agencies.

2. The agreement shall include a provision to the effect that if any rating of any such bank, insurance company, broker/dealer or corporation is downgraded below the rating existing at the time such agreement was entered into, the AQMD shall have the right to terminate such agreement.
   
   
3. Collateralization shall be at a minimum of 102%, marked to market, at a minimum, weekly.
   
   The maximum term for an Investment Agreement for bond proceeds will be governed by the permitted investment language of the bond indenture.

8. Rating Downgrades.
   
   Securities that are currently under "Credit Watch-Negative" by any of the three nationally recognized rating agencies are not permitted SPI investments under this Policy.
   
   The AQMD SPI separate account may from time to time be invested in a security whose rating is downgraded below the quality criteria permitted by the Annual Investment Policy. Any security held as an investment whose rating falls below the investment guidelines or whose rating is put on notice for possible downgrade shall be immediately reviewed for action by the Chief Financial Officer. The decision to retain the security until maturity, sell (or put) the security, or other action shall be approved by the Treasurer.
   
   
9. Securities Safekeeping.
   
   Securities shall be deposited for safekeeping with a third party custodian in compliance with Code Section 53608.
   
   
10. Review and Monitoring of Investments.
    
    The Chief Financial Officer will submit to the Governing Board the quarterly reports on investments prepared by the Office of the State Treasurer for LAIF and the Treasurer for the Pooled Surplus Investment Portfolio and AQMD funds invested in Special Purpose Investments. The Chief Financial Officer will review at least monthly the transactions and positions of AQMD funds invested in Special Purpose Investments outside of LAIF or the Pooled Surplus Investment Portfolio.

Approved March 7, 2003

RESOLUTION NO. 03-_________

                    A Resolution of the South Coast Air Quality Management District Board delegating authority to the Treasurer of the County of Los Angeles to invest and reinvest funds of the South Coast Air Quality Management District.

                    WHEREAS, the Governing Board of the South Coast Air Quality Management District desires to reaffirm the appointment of the Treasurer of the County of Los Angeles as Treasurer of the South Coast Air Quality Management District; and

                    WHEREAS, the Governing Board of the South Coast Air Quality Management District pursuant to Section 40527 of the Health and Safety Code has authority to appoint a Treasurer; and

                    WHEREAS, the Governing Board of the South Coast Air Quality Management District pursuant to Section 53607 of the Government Code is required to annually renew the delegation of authority to its Treasurer to invest or to reinvest funds, or sell or exchange securities of the District;

                    THEREFORE, BE IT RESOLVED that the Governing Board of the South Coast Air Quality Management District hereby delegates to the Treasurer of the County of Los Angeles the authority to invest and to reinvest funds of the South Coast Air Quality Management District.

AYES:

NOES:

ABSENT:

Date: _______________                   ______________________________
                                                  Saundra McDaniel, Clerk of the Board

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