BOARD MEETING DATE: March 7, 2003
AGENDA NO. 24

Administrative Committee

SYNOPSIS: 

The Administrative Committee met Friday, February 14, 2003, and reviewed the proposed agenda for the March 7, 2003, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, March 14, 2003, at 8:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Hal Bernson, Chair
Administrative Committee

Attendance: Present were Chair Hal Bernson and Roy Wilson (via videoteleconference) and Member Beatrice LaPisto-Kirtley. Absent were Dr. William Burke and Member Ronald Loveridge.

ACTION/DISCUSSION ITEMS:

1. Board Members’ Concerns: Barry Wallerstein, Executive Officer, stated that Supervisor Aguiar, during the Special Meeting of the Governing Board/ECAG breakfast expressed concern regarding not having an ethnic geographical breakdown by county. Although Supervisor Aguiar did not request that the issue be raised at the Administrative Committee, Dr. Wallerstein brought up the issue on his own. He noted that the current membership of the Ethnic Community Advisory Group is exclusively from Los Angeles county. Dr. Wallerstein stated he will ensure staff reviews the breakdowns in each advisory group to ensure there is parity within the four-county region. He will advise the Governing Board via memo of the current breakdown of each of the advisory groups. Ms. LaPisto-Kirtley requested the size of the advisory groups not be increased.
   
   
2. Chairman’s Report of Approved Travel: Dr. Wallerstein stated that a travel request was approved for Cynthia Verdugo-Peralta to attend the California Fuel Cell Partnership Steering Team meeting held in Palm Springs, CA on February 3-5, 2003.
   
   
3. Approval of Compensation for Board Member Assistant(s): None.

Supervisor Wilson arrived at 8:05 a.m.

4. Report of Approved Out-of-Country Travel: Dr. Wallerstein stated that Dr. Burke will be attending the World Fuels Conference Europe 2003 to be held in Brussels, Belgium on May 18-21, 2003.

MARCH AGENDA ITEMS:

5. Establish List of Prequalified Vendors for System-wide Hardware/Software Maintenance and Support Services: Chris Marlia, Asst. DEO/Information Management, stated that staff was requesting approval to issue a list of prequalified vendors for a period not to exceed two years for (1) mini-computer hardware/software maintenance and support services, (2) personal computer hardware/software maintenance and support services, (3) network equipment hardware/software maintenance and support services, (4) Meridian phone system hardware/software maintenance and support services, or (5) off-site storage services. There is $290,000 appropriated for these services. There was a discussion regarding AQMD's process for records storage and retrieval services. Specifically, the need to continue keeping paper copies of items when electronic copies are possible. Ms. LaPisto-Kirtley requested AQMD's records retention policy be re-evaluated to see if savings could be achieved. The item was moved by LaPisto-Kirtley, seconded by Bernson and unanimously approved by the Committee.
   
   
6. Authorize Purchase of Thirty Vehicles for AQMD Fleet: Eudora Tharp, Assistant DEO/Administrative & Human Resources, stated that staff is requesting approval to purchase 30 Honda Civic CNG sedans to replace high-mileage vehicles that are no longer cost effective to repair. The total cost is not to exceed $576,000. Approved by consent.
   
   
7. Report of RFPs and RFQs Scheduled for Release in March: Issue RFQs--Prequalify Vendors for Computer, Network, Printer, and Related Services; Purchase Station Housing for Air Monitoring Network; and Purchase Gas Chromatograph, Sulfur Chemiluminescence Detector/PC System. This item was moved by LaPisto-Kirtley, seconded by Wilson, and unanimously approved by the Committee.
   
   
8. Renew Contracts with Strategy Workshop and TLC MediaWorks for Media Relations and Public Relations Services: Dr. Wallerstein stated that two years ago AQMD staff was downsized in media liaison work and media relations and augmented with two outside contractors. This proposal is to extend the contracts for an additional year with a CPI adjustment with new contracts to be sought next year through an RFP process. The contractors have been successful with various media events. Approved by consent.
   
   
9. Approve Task Order for Enhancements to Facilitate Increased Community Use of AQMD Website: Oscar Abarca, Assistant DEO/Public Affairs, stated that a study has been concluded of languages necessary to be used to translate the materials located on AQMD's webpage. Staff recommends moving forward with the implementation of phase one, which includes the creation of a style template and design standards, development of policy and procedures manuals, evaluation and selection of a multilingual machine translation service provider, and training and technical support in the use of the new system. Information Management will have authority to approve the contractors to be working on this project. Dr. Wallerstein added that this process will bring the website up to current standards and make more items available, consistent with environmental justice and ethnic outreach efforts. Approved by consent.
   
   
10. Local Government and Small Business Advisory Group Minutes for November 8, 2002 and Recommended Appointments/Reappointments for Membership: Attached for information are the Local Government and Small Business Advisory Group minutes for the November 8, 2002 meeting.
    
    
11. Review March 7, 2003, Governing Board Agenda: Dr. Wallerstein stated the March 7 Board meeting agenda is relatively light and there are only three public hearing items: Adopt Update of Technology Advancement Plan for Clean Fuels Program and Approve Technology Advancement Annual Report, Annual RECLAIM Audit Report for 2001 Compliance Year, and Annual Report for 2002 on AB2588 Air Toxics "Hot Spots" Program. He noted that relative to the agenda item "Proposal to Use Air Curtain Incinerators to Assist in Mitigating Serious Fire Hazard in San Bernardino and Riverside Counties," staff will make a presentation at the Board meeting. A recent L.A. Times article described the large number of dead trees located in the forest, killed by a recent beetle infestation, and the need to remove them. The Forest Service wishes to burn the trees in a legal and environmentally sound manner.
    
    
12. Other Business: None.
    
    
13. Public Comment: Rita Loof stated that she has a concern regarding the elementary school her daughter attends related to the internal combustion engine that is located near the school playground. She requested staff revoke the permit for a second generator located on the premises and require a new permit be issued under current regulations. Dr. Wallerstein stated that this permit has been revoked and the new permit will be reviewed under the current BACT regulations.

Meeting adjourned at 8:27 a.m.

Attachment

Local Government and Small Business Advisory Group Minutes for November 8, 2002

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