BOARD MEETING DATE: May 2, 2003
AGENDA NO. 24
REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, April 11, 2003, and reviewed the proposed agenda for the May 2, 2003, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, May 9, 2003, at 8:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

Hal Bernson, Chair
Administrative Committee

Attendance: Present were Committee Chair Hal Bernson, and Members Beatrice LaPisto-Kirtley and Roy Wilson (via videoteleconference). Member Ronald Loveridge was present at AQMD. Absent was Committee Vice Chair William Burke.

ACTION/DISCUSSION ITEMS:

  1. Board Members’ Concerns: None.
     
  2. Chairman’s Report of Approved Travel: Travel requests were approved by consent for Leonard Paulitz, who attended the California Stationary Fuel Cell Collaborative Core Group meeting held in Sacramento, CA on March 24-25; Cynthia Verdugo-Peralta who attended the 8th Annual National Hispanic Sustainable Energy & Environmental Conference held in Albuquerque, NM on April 5-9; and Ms. Peralta to attend the 9th National Clean Cities Conference & Exposition to be held in Palm Springs, CA on May 18-21.
     
  3. Approval of Compensation for Board Member Assistant(s): None.

Supervisor Wilson joined the meeting at 8:03 a.m.

  1. Report of Approved Out-of-Country Travel: Travel requests were approved by consent for Supervisor Jim Silva to attend the 4th Asia Pacific Conference on Sustainable Energy and Environmental Technologies to be held in Tokyo, Japan on May 7-11; Elaine Chang, DEO/Planning, Rule Development & Area Sources, to attend Quebec's AWMA Chapter Annual Congress to be held in Montreal, Canada, on May 28-30; and Gary Dixon, Quality Assurance Manager, to attend the Hydrogen and Fuel Cells 2003 Conference and Trade Show to be held in Vancouver, British Columbia on June 8-11.

MAY AGENDA ITEMS:

  1. Execute Contract for Independent Audit Services for FYs Ending June 30, 2003, 2004 and 2005: Rick Pearce, Chief Financial Officer, explained that every three years staff issues an RFP for independent audit services and the selected auditor reports directly to the Board. Based on the evaluation panel's assessment of the criteria, the two highest-ranking firms are being recommended to the Administrative Committee for their consideration and recommendation to the full Board. Committee members interviewed the representatives from the two firms: Brainard C. Simpson, Partner, Simpson & Simpson; and Felipe L. Quezada and Natalie Labran, Partners, Quezada & Company, using the following questions. The firms' representatives responded in detail to each of four questions and provided background and relevant experience information.

    At the conclusion of the interviews, Mayor Loveridge asked what process was used to pare down from 58 notices issued to two firms qualified for selection and suggested a new audit firm be chosen the next time these services are being sought so that staff and the Board continue to maintain a robust relationship with the independent auditor. Mr. Pearce answered that an RFP is issued every three years to bring in new competition. Only three responses were received and one was not qualified. Staff from larger firms has mentioned to Mr. Pearce that their bids would not be competitive with the smaller firms so they have discontinued bidding on these services. Staff recommends Simpson & Simpson based on the evaluation panel's scoring. Dr. Wallerstein stated that when the RFP process is initiated again in three years, staff will take additional steps to expand its outreach to ensure a greater pool of qualified candidates, which was endorsed by Councilman Bernson. Supervisor Wilson commented that, although the ranking indicated the two firms were qualified, he recommended selecting the firm of Simpson & Simpson to the full Board, seconded (LaPisto-Kirtley), and unanimously recommended for approval.
     
  2. FY 2002-03 Budget Transfer: Mr. Pearce stated that this item is a mid-year transfer of funds from Services and Supplies Major Object, Professional and Special Services account, and Capital Outlays Major Object to Salaries and Employee Benefits Major Object based on the loss of State subvention funds in FY 2002-03. In FY 2000-01, 32 positions were added to the budget supported with additional CARB compliance activities-related funding, but with the loss of $2.1 million, 29 of the 32 positions were unfunded in the current budget. These positions were filled at the beginning of the year and are being reduced through attrition. Current vacant positions have offset almost half the cost. This transfer will not increase AQMD's FY 2002-03 budget. Approved unanimously by consent.
     
  3. Report of RFPs and RFQs Scheduled for Release in May: Issue RFPs--Obtain Technical and Functional Support for Upgrading PeopleSoft Financial Management System and Software and Perform Data Analysis of PAMS Network Data. Approved by consent.

     
  4. Appoint Members to AQMD Hearing Board: Saundra McDaniel, Clerk of the Board, stated that the term of office for the Hearing Board Engineer and Attorney Members and their alternates expires on June 30, 2003. The Hearing Board's Advisory Committee is recommending the following appointments be made for the term ending June 30, 2006: Engineer Member - Edward Camarena; Alternate Engineer Member - Michael K. Chang; Attorney Member - Laurine E. Tuleja; and Alternate Attorney Member - Stuart Miller. Moved by Wilson, seconded by Bernson and unanimously approved.
     
  5. Amend Contract with Los Angeles County Agricultural Commission Department of Weights and Measures for Gasoline Vapor Recovery Inspections and Testing: Approved by consent.
     
  6. Execute Contract to Purchase Telecommunication Services: Approved by consent.
     
  7. Ethnic Community Advisory Group Minutes for February 12, 2003, and Recommended Appointments/Reappointments for Membership: Attached for information are the Ethnic Community Advisory Group minutes for the February 12, 2003, meeting.
     
  8. Local Government and Small Business Advisory Group Minutes for February 21, 2003, and Recommended Appointments/Reappointments: Attached for information are the Local Government and Small Business Advisory Group minutes for the February 21, 2003, meeting.
     
  9. Review May 2, 2003, Governing Board Agenda: Approved by consent.
     
  10. Other Business: None.
     
  11. Public Comment: John Billheimer, Enviro-Reality, commented that proposed amended Rule 1131--Food Product Manufacturing and Processing Operations, is a controversial item, which should go through an advisory process because the processing operations of tablet- or capsule-form food supplement manufacturing are not subject to Rule 1131.

Meeting adjourned at 8:37 a.m.

Attachments

Ethnic Community Advisory Group Minutes for February 12, 2003
Local Government and Small Business Advisory Group Minutes for February 21, 2003

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