BOARD MEETING DATE: October 3, 2003
AGENDA NO. 22

Report of RFPs and RFQs Scheduled for Release in October

SYNOPSIS:

This report summarizes the RFPs and RFQs for budgeted services over $50,000 scheduled to be released for advertisement for the month of October.

COMMITTEE:

Administrative, September 12, 2003, Recommended for Approval

RECOMMENDED ACTION:

Receive and file.

Barry R. Wallerstein, D.Env.
Executive Officer

Background

At its April 9, 1999 meeting, the Board approved a revised Procurement Policy and Procedure. Under the revised policy, RFPs and RFQs for budgeted items over $50,000, which follow the standard evaluation criteria, no longer require individual Board approval. However, a monthly report of all RFPs and RFQs over $50,000 is included as part of the Board agenda package and the Board may, if desired, take individual action on any item. The report provides the title and synopsis of the RFP or RFQ, the budgeted funds available, the release date, the closing date, the type of evaluation method, and the AQMD contact.

Outreach

In accordance with the AQMD’s consulting and contracting policies, a public notice advertising the RFP and inviting bids will be published in the following publications:
 

1.	Antelope Valley Press	10.	Korea Central Daily	19.	Precinct Reporter
2.	Black Voice News	11.	La Opinion	20.	Press Enterprise
3.	Chinese Daily News	12.	La Prensa Hispana	21.	Rafu Shimpo
4.	Desert Sun	13.	La Voz Publications	22.	San Bernardino Sun
5.	Eastern Group Publications	14.	Los Angeles Daily News	23.	State of California Contracts
6.	El Chicano	15.	Los Angeles Sentinel		Register
7.	El Informador	16.	Los Angeles Times	24.	The Excelsior
8.	Inland Empire Hispanic News	17.	Orange County Register	25.	The Signal
9.	Inland Valley Daily Bulletin	18.	Philippine News	26.	Wave Community Newspapers

Additionally, potential bidders will be notified utilizing the Los Angeles County MTA Directory of Certified Firms, the Inland Area Opportunity Pages Ethnic/Women Business & Professional Directory; and AQMD’s own electronic listing of certified minority vendors. Notice of the RFP will be mailed to the Black and Latino Legislative Caucuses and various minority chambers of commerce and business associations, and placed on the Internet at AQMD’s Web site [http://www.aqmd.gov, "Business and Job Opportunities" icon, or http://www.aqmd.gov/busjob/ ] and AQMD’s bidder’s 24-hour telephone message line (909) 396-2724.

Proposal Evaluation

Proposals received will be evaluated by applicable diverse panels of technically qualified individuals familiar with the subject matter of the project or equipment and may include outside public sector or academic community expertise.

Attachment

October 3, 2003 Board Meeting
Report on RFPs and RFQs Scheduled for Release in October

STANDARDIZED SERVICES
 

RFQ P2004-05	Issue RFQ to Purchase Compressed Pure Gases and Cryogenic Liquids	Hogo/3184
	AQMD expects to spend approximately $60,000 to purchase compressed pure gases and cryogenic liquids in each of the next two calendar years. These gases are used in a wide variety of analytical and monitoring needs. The laboratory uses compressed pure gases as carrier gases and purging agents, and cryogenic liquids are used to concentrate samples for gas chromatographic analysis for PAMS, children’s air quality agenda, Environmental Justice, compliance, and other network samples. Issue an RFQ to purchase compressed pure gases and cryogenic liquids in calendar year 2004 with an optional extension to cover calendar year 2005.
RFP P2004-07	Issue RFP for Janitorial Services at Diamond Bar Headquarters	Tharp/3018
	The current contract for janitorial services expires December 31, 2003. This action is to issue an RFP to solicit bids from interested parties in order to secure a new three-year contract for this service.
RFP P2004-08	Issue RFP for Insurance Brokerage Services	Tharp/3018
	AQMD contracts with Aon Risk Services of Southern California for insurance brokerage services. This contract expires on March 31, 2004. This action is to issue an RFP to solicit proposals from licensed insurance brokerage firms interested in providing these services to AQMD for the next three-year period, commencing April 1, 2004.

RESEARCH AND DEVELOPMENT OR SPECIAL TECHNICAL EXPERTISE

NONE

REQUESTS FOR QUALIFICATIONS - Prequalified Vendor List

NONE

REQUEST FOR QUOTATIONS – Commercial Off the Shelf Equipment

NONE

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