BOARD MEETING DATE: April 2, 2004
AGENDA NO. 27
Administrative Committee
SYNOPSIS:
The Administrative Committee met Friday, March 12, 2004, and reviewed the proposed agenda for the April 2, 2004, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, April 9, at 9:00 a.m. in Conference Room CC-8.
RECOMMENDED ACTION:
Receive and file.
S. Roy Wilson, Vice Chair
Administrative Committee
Attendance: Present was Vice Chair Roy Wilson, who chaired this meeting, and Member Beatrice LaPisto-Kirtley (via videoteleconference). Also present at AQMD was Member Jane Carney. Cynthia Verdugo-Peralta was appointed as a member for this meeting only.
ACTION/DISCUSSION ITEMS:
- Board Members’ Concerns: None.
- Chairman’s Report of Approved Travel: None.
- Approval of Compensation for Board Member Assistant(s): None.
- Report of Approved Out-of-Country Travel: None.
APRIL AGENDA ITEMS:
- Execute Contract for Media Relations/Public Relations Services: After presentations were made by each of the three top-ranked contractors (TLC Media Works; Strategy Workshop, Inc.; and Valencia, Perez & Echeveste), the Committee recommended a contract for $125,000 to TLC Media Works to act as the primary media relations contactor with Valencia, Perez & Echeveste to be a subcontractor with a contract for $125,000, both working under Media Manager Sam Atwood's direction. The Committee members requested the Executive Officer negotiate with Valencia, Perez & Echeveste and Laurence Cohen of TLC MediaWorks to determine if this arrangement would be agreeable to them. The Committee members were unanimous with the recommendation.
- Report of Advisory Group Accomplishments in 2003 & Approve Goals & Objectives for 2004: Dr. Wallerstein explained this item was carried over from last month's Committee meeting where Mayor Loveridge requested additional information for two of the advisory groups. A package was prepared, which includes other advisory groups, for review at this meeting regarding 2003 accomplishments and 2004 goals and objectives. Ms. LaPisto-Kirtley requested more goal-oriented objectives from ECAG. Dr. Wallerstein answered that there are specific items listed on page 6, which includes the requested issues. Ms. Verdugo-Peralta stated that at the ECAG meetings, the rules are brought forward at these meetings so that the public is made aware of the issues where they will be affected and includes ECAG's members' comments included in the ECAG minutes. Ms. Verdugo-Peralta stated that ECAG members were willing to participate in many more activities, but were advised not to do so as it would branch over an area that is covered by other advisory groups or Governing Board. Moved by Carney, seconded by LaPisto-Kirtley, and approved without objection.
- Amend Procurement Policy and Procedure: Dr. Wallerstein stated that this item is in response to Supervisor Antonovich's request made at the Board Retreat where he suggested that points be given to those business that use low-emission vehicles (electric, compressed natural gas, liquefied natural gas, liquefied petroleum gas, ethanol, methanol, hydrogen, and diesel retrofitted with particulate matter traps) that distribute materials to AQMD. Moved by Carney, seconded by Verdugo-Peralta, and approved without objection.
- Approve Preparation of Legal and Disclosure Documents Necessary to Permit AQMD to Participate in the County of San Bernardino Pension Obligation Bond Financing and Authorize the Executive Officer to Enter into Agreements with Bond Counsel, Disclosure Counsel, Financial Advisor, and Legal Counsel: Rick Pearce, Chief Financial Officer, stated that staff is proposing to partner with the County of San Bernardino to issue pension obligations bonds to retire its unfunded liability to the San Bernardino County Employee Retirement Association. This process will save AQMD approximately $500,000-$700,000 per year over a 20-year period by borrowing money at a rate of 5 1/2-6% instead of the 8.16% rate changed by the Retirement Board amortized over a 20-year period. This process does require a 90-day court validation process. Mr. Pearce stated staff would encourage Committee members to move forward on this issue to enable AQMD to join San Bernardino County in the issuance of bonds to obtain the lower rate. Dr. Wallerstein asked if the Committee members would rather have this item referred to the Finance Committee meeting for review scheduled on March 19 because of its complexity and then placed on the April 2 agenda on the Board calendar with the availability of a detailed presentation at the Board meeting. Supervisor Wilson directed such action to refer to the Finance Committee.
- Reallocate Funds from Department of Defense to Conduct Feasibility Demonstration to Measure Low Level Pollutant Concentrations and Issue RFQs: Dr. Wallerstein stated this item is being postponed to the May 7 Board meeting.
- Amend Contract with PCR Services, Inc. to Provide Technical Support for Upper Air Monitoring Network: Laki Tisopulos, Assistant DEO/Planning, Rule Development, and Area Sources, stated staff recommends a contract be amended with PCR Services, Inc. to provide technical support for AQMD PAMS upper air meteorological monitoring. This contractor has performed very well and staff is requesting an increased amount of $50,000 be allocated from U.S. EPA Section 105 Grant and extend the contract through September 30, 2005. Moved by Carney, seconded by Verdugo-Peralta, and approved without objection.
- Amend Contracts to Provide Short- and Long-Term Systems Development and Support Services: Moved by Carney, seconded by LaPisto-Kirtley, and approved without objection.
- Approve Classification Recommendations: Moved by Carney, seconded by Verdugo-Peralta, and approved without objection.
- Execute Contract for Insurance Brokerage Services: Moved by Carney, seconded by LaPisto-Kirtley, and approved without objection.
- Execute Contract for Workers' Compensation Claims Third-Party Administration: Moved by Carney, seconded by LaPisto-Kirtley, and approved without objection.
- Report of RFPs and RFQs Scheduled for Release in April: Moved by Carney, seconded by LaPisto-Kirtley, and approved without objection.
- Progress Report for Ethnic Community Outreach Program Assistance and Authorization of New Task Order: Supervisor Wilson requested this item be postponed to the April 9 Administrative Committee meeting. Ms. LaPisto-Kirtley requested staff resend the report out to the Committee members.
- Ethnic Community Advisory Group Minutes for January 21, 2004: Attached for information are the Ethnic Community Advisory Group minutes for the January 21, 2004.
- Local Government & Small Business Assistance Advisory Group Minutes for January 16, 2004: Attached for information are the Local Government & Small Business Assistance Advisory Group (LG&SBA) minutes for the January 16, 2004, meeting.
- Review April 2, 2004, Governing Board Agenda: This item was unanimously approved.
- Other Business: None.
- Public Comment: John Billheimer, Enviro-Reality, commented on #4359 (Notification of Recent State-Approved Health Risk Assessment Procedures for Existing Sources); he suggested, when feasible, listing the substances that are being added prior to the item being approved.
Meeting adjourned at 10:43 a.m.
Ethnic Community Advisory Group Minutes for January 21, 2004
Local Government & Small Business Assistance Advisory Group Minutes for January 16, 2004
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