BOARD MEETING DATE: July 9, 2004
AGENDA NO. 32

Mobile Source Air Pollution Reduction Review Committee

SYNOPSIS:

Below is a summary of key issues addressed at the MSRC’s May 27, 2004 meeting. The MSRC also met on Thursday, 27,June 24, 2004. A summary will be provided in the August Board package. The MSRC meets next on Thursday, July 22, 2004, at 1:30 p.m. in Room CC8, at which time they will consider the FY 2004-05 Work Program in Concept and solicitations.

RECOMMENDED ACTION:

Receive and file.

Michael D. Antonovich
AQMD Representative on MSRC

Election of Chair and Vice-Chair

The MSRC's Operational Policies and Procedures call for the annual election every May of the chair and vice chair of the MSRC and its Technical Advisory Committee (MSRC-TAC). At its May 27, 2004 meeting, the MSRC unanimously re-elected its current chair Bea LaPisto-Kirtley, who is Mayor of Bradbury and represents the Los Angeles County Metropolitan Transportation Commission on the MSRC. This will be her second term as chair. The MSRC also unanimously re-elected Gwenn Norton-Perry as its vice-chair for another one-year term. Ms. Norton-Perry is a Council Member of Chino Hills and represents the San Bernardino Associated Governments on the MSRC. This will also be her second term.

At the MSRC-TAC’s May 13, 2004 meeting, they unanimously voted to re-elect their current chair Gretchen Hardison for another one-year term. Ms. Hardison represents the City of Los Angeles. The MSRC-TAC also re-elected its current vice-chair, Vince Mastrosimone, who represents the cities of Los Angeles County. This will be their second term.

FY 2003-04 Work Program Contract Awards

The MRSC considered award recommendations from its MSRC-TAC on three out of seven elements in its FY 2003-04 Work Program. Additionally, the MSRC was apprised that up to $4.1 million was available from uncommitted revenue and turn-back funds. After setting aside $500,000 for a prudent reserve, the MSRC chose to use $3.6 million to fund projects on backup lists for three programs. Consequently, on May 27, 2004, the MSRC unanimously approved contract awards, as follows:

1. Thirty-seven contracts totaling $4,394,880 under the Local Government Match Program, funded with $3,000,000 from the FY 2003-04 AB 2766 Discretionary Fund Work Program and $1,394,800 from turn-back funds available in the FY 2003 04 AB 2766 Discretionary Fund Work Program ;
    
2. Five contracts totaling $1,250,000 under the Publicly Accessible Alternative Fuel Infrastructure Program as part of the FY 2003-04 AB 2766 Discretionary Fund Work Program;
    
3. Two contracts totaling $927,555 under the Alternative Fuel/Advanced Technology Transit Bus Program with turn back funds available in the FY 2003-04 AB 2766 Discretionary Fund Work Program, as well as adjust and correct one previously authorized award under the Alternative Fuel/Advanced Technology Transit Bus Program as part of the FY 2003-04 AB 2766 Discretionary Fund Work Program; and
    
4. Three contracts totaling $1,322,538 under the Off-Road Heavy-Duty Diesel Pollution Reduction Program with turn back funds available in the FY 2003-04 AB 2766 Discretionary Fund Work Program.

The MSRC chose not to fund any pre-proposals received under the Regional Commuter Bus Pool Program because satisfactory parameters and milestones could not be developed to ensure operation of sustainable commuter bus pools within the region.

The above awards were presented to the AQMD Board on June 4, 2004, and unanimously approved as part of the FY 2003-04 Work Program. The MSRC will consider contract awards on the remaining element--the Diesel Exhaust After-Treatment Retrofit Program--of its FY 2003-04 Work Program on July 22, 2004. Those awards will be forwarded to the AQMD Board for approval under its consent calendar on August 6, 2004.

Exercising Option to Extend Technical Advisor Contract for a Third One-Year Term

Included within the FY 2004-05 Conceptual Work Program is an allocation for technical advisor services during FY 2004-05. The contract with Raymond J. Gorski includes three one-year options incorporating a 4% annual inflation adjustment, with discretion by the MSRC to exercise said options, as granted by the AQMD Board. The MSRC unanimously approved exercising the third and final option year in Mr. Gorski’s contract in an amount not to exceed $152,124, with 75% (or an amount not to exceed $114,180) allocated as part of the FY 2004-05 Conceptual Work Program and 25% (or an amount not to exceed $38,060) allocated as part of the MSRC FY 2004-05 5% Administrative Budget. The AQMD Board approved this allocation at its June 4, 2004 meeting.

Adoption of FY 2004-05 Administrative Budget and Approval of Miscellaneous Expenditures for FY 2003-04 Third Quarter

Every May the MSRC considers an Administrative Budget for the next fiscal year, as a projection of the 5% administrative cap provided by the law. The MSRC unanimously approved the FY 2004-05 Administrative Budget totaling $632,800, leaving a margin of $42,200. As mentioned above, the Administrative Budget includes 25% of the Technical Advisor’s contract, or an amount not to exceed $38,060, and $40,000 for miscellaneous expenditures, such as printing and mailing costs, office supplies and advertising, in addition to $2,500 for travel.

The MSRC approved the reimbursement of miscellaneous administrative and mailing costs for FY 2003-04 in the amount of $37,000, in addition to $2,500 for travel and $5,000 for equipment purchases. These expenses are included within the 5% administrative cap mandated by the AB 2766 legislation and are adopted as part of an annual Administrative Budget, noted above. AQMD staff reported that actual FY 2003-04 third quarter expenditures were $9,016.66 for a total of $30,264.60 for the first three-quarters of the FY. The MSRC unanimously received and filed this report. A report on the final quarter will be provided to the MSRC in September, subsequent to the closing of the FY process.

Final Report Received and Approved

The MSRC unanimously received and approved one final report for the City of Redondo Beach, Contract #03040, which provided $100,000 towards the expansion of their CNG refueling station. All final reports are filed in the AQMD's library and a two-page summary of each closed project can be viewed in the electronic library on the MSRC's Web site at http://www.msrc-cleanair.org.

Contract Modification Requests

The MSRC considered four modification requests and took unanimous action, as follows:

1. For City of Los Angeles Department of Transportation, Contract #ABL0211, which provides $920,000 towards the purchase of 43 propane shuttles and 3 CNG commuter buses, approval of a six-month contractual term extension;
    
2. For Pacific Coast Sightseeing, Contract #AB00004, which originally provided $800,353 towards the purchase of 24 LPG buses and construction of an LPG station, approval to eliminate five vehicle purchases, reduce the award by $203,652.50, and change engine specifications for eight buses;
    
3. For City of Big Bear Lake, Contract #ABL0204, which provides $10,037 for the purchase of propane vehicles, denial of a five-month contractual term extension to complete vehicle delivery and reporting. The MSRC denied this request because the engine model specified in the contract, which had previously been extended twice, is no longer certified to an optional low-emissions standard and therefore no longer meets MSRC requirements; and
    
4. For Orange County Transportation Authority, Contract #01011 and Proposed Contract #02003, which, respectively, originally provided $531,250 towards the purchase of 27 LNG buses and $286,471 towards the purchase of 21 LNG buses, denial to change funding from bus purchases towards modifications of their LNG fueling infrastruction, with the exception of an allocation of $10,000 for facility modifications, as allowable in the RFPs under which these original awards had been made.

Contract Administrator Report

The MSRC's AB 2766 Contract Administrator provided a written status report on all open contracts from FY 1999-00 through the present. This Contract Administrator Report is attached for your information (Attachment 2).

Attachment

Contract Administrator Report

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