BOARD MEETING DATE: June 4, 2004
AGENDA NO. 34

Mobile Source Air Pollution Reduction Review Committee

SYNOPSIS:

Below is a summary of key issues addressed at the MSRC’s April 22, 2004 meeting. The MSRC also met on Thursday, May 27, 2004, to consider multiple work program contract awards. A summary will be provided in the July Board package. The MSRC meets next on Thursday, June 24, 2004, at 1:30 p.m. in Room CC8.

RECOMMENDED ACTION:

Receive and file.

Michael D. Antonovich
AQMD Representative on MSRC

Minutes

Minutes from March 25, 2004 annual retreat were unanimously approved. They are attached for your information (Attachment 1).

FY 2004-05 Work Program Priorities

When the MSRC conducted its annual joint retreat in March with its Technical Advisory Committee (MSRC-TAC), it explored 30 different potential work program categories for funding. Following presentations and discussion, each MSRC member filled out ballots to indicate their funding priorities for the FY 2004-05 Conceptual Work Program. At its April 22, 2004 meeting, the MSRC received a compilation of these votes (Attachment 2) and directed its MSRC-TAC to begin exploring all categories for which a score of nine or greater was received. The MSRC-TAC has formed two subcommittees and has begun deliberation on the feasibility of the categories and which can be folded together. The MSRC plans to submit the FY 2004-05 Conceptual Work Program and multiple solicitations to the AQMD for consideration in August 2004.

FY 2003-04 Work Program Contract Awards

The MRSC considered award recommendations from its MSRC-TAC on three out of seven elements in its FY 2003-04 Work Program. On April 22, 2004, the MSRC unanimously approved contract awards, as follows:

1. Seven contracts totaling $1,023,235 under the On-Road Heavy-Duty Alternative Fuel Vehicle Program;
2. Four contracts totaling $2,000,000 under the Off-Road Heavy-Duty Diesel Pollution Reduction Program; and
3. Five contracts totaling $1,500,000 under the Alternative Fuel/Advanced Technology Transit Bus Program.

These awards were presented to the AQMD Board on May 7, 2004 and unanimously approved as part of the FY 2003-04 Work Program.

The MSRC will consider contract awards on the remaining four elements of its FY 2003-04 Work Program at their next meeting on May 27, 2004. Those awards will be forwarded to the AQMD Board for approval under its consent calendar on June 4, 2004.

Received and Filed Report on FY 2003-04 Second Quarter Expenditures

Since AB 2766 legislation caps the MSRC’s administrative expenses in an amount not to exceed 5% of revenues, the MSRC annually adopts an Administrative Budget establishing costs within the 5% cap. One component of that budget is an allocation for miscellaneous administrative and mailing costs. For FY 2003-04 the MSRC approved an amount not to exceed $37,000, along with $2,500 for travel and $5,000 for equipment purchases. For the second quarter of FY 2003-04 actual miscellaneous administrative and mailing costs totaled $16,871.31. Total costs to date for the first half of the fiscal year are $21,347.94. Staff will report on third quarter expenses at the next MSRC meeting.

Contract Modification Requests

The MSRC considered three modification requests and took unanimous action, as follows:

1. For TransVironmental Solutions (TVS) Contract, #AB02029, which provides $189,200 to develop and implement a Guaranteed Ride Home Program, approval for a one-year term extension and to modify the cost schedule;
2. For Sunset Property Services, Contract #AB02008, which provides $253,176 towards the purchase of six CNG street sweepers and mechanic training, approval to change the engine specs on four sweepers, eliminate two sweepers, apply a portion of the funding in the amount of $12,471 towards the higher cost of the remaining four sweepers, and return $37,529 to the Discretionary Fund; and
3. For Orange County Transportation Authority, Contract #01011 and Proposed Contract #02003, which respectively provide $531,250 towards the purchase of 27 LNG buses and $286,471 towards the purchase of 21 LNG buses, the MSRC deferred the request to substitute funding originally provided for the purchase of buses towards LNG fueling infrastructure and maintenance facility modifications. The MSRC directed its MSRC-TAC to conduct further evaluation of the request based on new information provided by the contractor; the item will be considered again next month.

The MSRC also received an update from its contractor TVS on the success of the Guaranteed Ride Home Program, which was funded in the FY 2001-02 Work Program. To date, 194 employers representing 56,714 employees have joined the program and 127 emergency rides have been funded. Information on the program can be obtained by calling 1-866-HOME-555 or visiting the website at www.tvs4rideshare.com.

Although not a contract modification, the MSRC unanimously approved a series of task orders totaling $15,195 for its Outreach Coordinator, The Better World Group, to carry out various outreach strategies. The MSRC awarded a $45,000 contract in the FY 2002-03 Work Program to The Better World Group to perform programmatic outreach services. Part of the contract called for the contractor to develop outreach strategies for the MSRC’s consideration. Performance and costs will be tracked through the task orders.

Contract Administrator Report

The MSRC's AB 2766 Contract Administrator provided a written status report on all open contracts from FY 1999-00 through the present. This Contract Administrator Report is attached for your information (Attachment 3).

Attachments

1. Approved March 25, 2004 Retreat Minutes
2. FY 2004-05 Work Program Priorities
3. Contract Administrator Report

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