BOARD MEETING DATE: March 5, 2004
AGENDA NO. 21
FY 2003-04 Contract Activity
SYNOPSIS:
The attached report lists the number of contracts let during the first six months of FY 2003-04, the respective dollar amounts, award type, and the authorized contract signatory for the AQMD.
COMMITTEE:
Not Applicable
RECOMMENDED ACTION:
Receive and file.
Barry R. Wallerstein, D.Env.
Executive Officer
Background
Since FY 1995-96, staff has provided semi-annual reports to the Board on contract activity. This report identifies four categories of contract awards: 1) New Awards – new contracts for professional services and research projects; 2) Other – air monitoring station leases, Board Assistant agreements, revenue contracts from other agencies, or miscellaneous lease agreements that generate revenue, e.g., lease of AQMD space; 3) Sponsorships – contracts funding public events and technical conferences which provide air quality benefits; 4) Contract Modifications – modifications to existing contracts usually reflecting changes in the project scope and/or schedule. The report further specifies under New Awards, which contracts were awarded competitively and which were awarded on a sole-source basis. Within each of the four categories, the level of approval (Board or Executive Officer) is indicated.
Summary
Of the 259 contracts and contract modifications issued during this period New Awards accounted for 137, Other accounted for 23, Sponsorships accounted for 7, and Contract Modifications and Terminations accounted for 92. The total value for new awards was $30,226,919. Of this amount $23,532,229 or 78% was awarded through the competitive process. The total value of all contracts and contract modifications for this period was $36,766,385 of which 97 contracts valued at $8,421,281 (23%) were for General Fund activities, and 162 contracts valued at $28,345,104 (77%) were related to Special Fund (restricted) activities, such as the MSRC, Clean Fuels Program, Carl Moyer, and School Bus Replacement Program. A total of 155 contracts and contract modifications totaling $35,913,434 were approved by the Board and 104 contracts and contract modifications totaling $852,952 were approved by the Executive Officer. Of this latter amount, $443,030 representing 23 contracts/ contract modifications were for Board Member Assistant contracts as approved by the Board’s Administrative Committee; and $120,186 representing 64 contracts was for contract modifications for extensions of time or additional budgeted services from previously approved vendors. Contract terminations during this period de-obligated a total of $67,018.
Contract Activity Report for the period July 1, 2003 through December 31, 2003
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