BOARD MEETING DATE: May 7, 2004
AGENDA NO. 25
REPORT:

Administrative Committee

SYNOPSIS:

The Administrative Committee met Friday, April 9, 2004, and reviewed the proposed agenda for the May 7, 2004, Board meeting. The Committee also discussed various issues detailed in the Committee report. The next Administrative Committee meeting is Friday, May 14, at 9:00 a.m. in Conference Room CC-8.

RECOMMENDED ACTION:

Receive and file.

S. Roy Wilson, Vice Chair
Administrative Committee

Attendance: Present was Vice Chair Roy Wilson, who chaired this meeting, and Member Beatrice LaPisto-Kirtley (via videoteleconference). Also present at AQMD were Members Jane Carney and Ronald Loveridge. Absent was Committee Chair William A. Burke.

ACTION/DISCUSSION ITEMS:

  1. Board Members’ Concerns: None.
     
  2. Chairman’s Report of Approved Travel: Dr. Barry Wallerstein, Executive Officer, stated that Board Member Cynthia Verdugo-Peralta attended the 9th Annual National Hispanic Sustainable Energy & Environmental Conference on April 2-6, 2004 in Albuquerque, New Mexico and will be attending the California Fuel Cell Partnership Steering Team meeting on April 19-21, 2004 in Sacramento. In addition, Board Member William Craycraft will be attending a conference sponsored by the Bureau of Waste Management Waste Haulers on May 18-20, 2004 in Dallas, Texas as part of AQMD’s involvement in the Fleet rules and alternative vehicles.
     
  3. Approval of Compensation for Board Member Assistant(s): Dr. Wallerstein stated there are two requests. The first is requested for Gwen Ran’Cher as Board Consultant to William Craycraft. The second request is for a limited contract with the Afriat Consulting Group, Inc. (in the persons of Michael Salk and Robert Kalonian) to assist with public outreach for Councilmember Jan Perry. Moved by Loveridge, seconded by Carney.
     
  4. Report of Approved Out-of-Country Travel: Dr. Wallerstein stated that there are three trips to report. The first is for Dr. William A. Burke, who will be attending the World Fuels Conference in Belgium on May 6-12, 2004. The other two trips will be for Dr. Chung Liu and Dr. Elaine Chang, who were invited to speak at an International Forum on Air Quality Controls towards Sustainability in Taiwan on May 23-31, 2004, paid for by the conference sponsors. This is in conjunction with AQMD’s collaborative arrangements with Taiwan and other countries with regard to periodically exchanging scientific expertise and information.
     
  5. Discussion Regarding the Proposed Sale by the Property Association of 92 Acres of Undeveloped Land and Amendment of the Association's Covenants, Conditions and Restrictions (CC&Rs): Eudora Tharp, Assistant DEO/Administrative & Human Resources, stated that the Gateway Corporate Center Association, of which AQMD is a member, proposes to sell a 92.5-acre portion of undeveloped property, consisting mostly of steep slopes, to Lewis Investment Company, LLC, as part of a mixed-use development project. Lewis will develop 2.5 acres. A two-thirds vote is required by the Association for the sale. Since AQMD has a 19% vote share, AQMD's concurrence is required to move forward. Ms. Tharp further stated that the Association would realize a $10,000 annual savings in maintenance costs for the undeveloped property, which could lower annual Association fees. A portion of the revenue realized from the sale would be used for improvements to Association property and entryways, with the remainder allocated to a reserve fund. Ms. Carney recommended AQMD require the sale to be conditioned on the preservation of the undeveloped portion of the parcels, consisting of 90 acres, as undeveloped land. Moved by Loveridge, seconded by LaPisto-Kirtley.

MAY AGENDA ITEMS:

  1. Appoint Members to AQMD Hearing Board: Saundra McDaniel, Clerk of the Board, stated that the terms of office for the Hearing Board Medical and Public Members and their alternates expire June 30, 2004. An Advisory Committee was appointed; interviewed the candidates, and made its recommendations. The Advisory Committee recommends the appointment of Joseph D. Auerbach, M.D. as Medical Member, and Jack Carsel, M.D. as Alternate Medical Member; the appointment of Marti L. Klein and Barry Read, Ph.D. as Public Members, and Tom Eichhorn and Alan K. Stazer as Alternate Public Members. Moved by LaPisto-Kirtley, seconded by Carney.
     
  2. Execute Contract with Los Angeles County Agricultural Commissioner Department of Weights and Measures for Gasoline Vapor Recovery Inspections and Testing: Carol Coy, DEO/Engineering & Compliance, stated that for the last nine years, AQMD has maintained a sole-source contract with the L.A. County Department of Weights and Measures to conduct vapor recovery inspection and perform tests at retail gasoline dispensing facilities. This action is to execute an additional one-year contract at a cost of $70,000 in FY 2004-05, subject to funding approval at the June 4, 2004 Board meeting. Moved by Loveridge, seconded by Carney.
     
  3. Authorize Purchase of Extended Warranty Services for Radar Wind and Temperature Profiler: Laki Tisopulos, Assistant DEO/Planning, Rules and Areas Source, stated that staff requests approval to purchase an extended warranty for a radar wind and temperature profiler system at a cost not to exceed $18,738 plus taxes, bringing warranty funding to a total of $64,166.27 for FY 2003-04 for four profilers. Staff further requests the purchase of additional warranties for the next three fiscal years for all four profilers, pending allocation by U.S. EPA PAMS funding. These profilers provide upper air measurements in support of the U.S. EPA PAMS program. Moved by Loveridge, seconded by Carney.
     
  4. Reallocate Funds from U.S. Department of Defense to Conduct Feasibility Demonstration to Measure Low-Level Pollutant Concentrations and Issue RFQs: Henry Hogo, Assistant DEO/Science and Technology Advancement, stated that the Board, at its August 2003 meeting, authorized the execution of a contract with the U.S. Department of Defense to conduct a feasibility study to measure low-level pollutant concentrations. Subsequent discussions with U.S. DOD have identified specific fixed assets and supplies required for the project. Staff is requesting to reallocate funds to accommodate these changes, approve release of three RFQs to purchase various equipment and purchase two cargo vans to house the equipment. Moved by Loveridge, seconded by Carney.
     
  5. Amend Contracts to Provide Short- and Long-Term Systems Development and Support Services: Chris Marlia, Assistant DEO/Information Management, stated AQMD currently contracts with several companies for short- and long-term systems development services. This item is to amend the contracts by an additional $70,000 for programming efforts that have been identified and listed as task orders. Moved by Carney, seconded by Loveridge.
     
  6. Progress Report for Ethnic Community Outreach Program Assistance and Authorization of New Task Order: Dr. Anupom Ganguli, Public Advisor, made the presentation on this item. At its March 16, 2001 meeting, the Board allocated funding for enhanced education and outreach to African-American, Hispanic, and Asian-American communities within AQMD’s jurisdiction. The Board subsequently authorized several contracts with consulting teams, under which a series of task orders were approved by the Board in December 2001, April 2002, July 2002, March 2003 and August 2003. A detailed progress report for various tasks undertaken by the Community Outreach Program Assistance Consultants was provided to the Committee members. In addition, a new task order is proposed to develop a guidance document for school districts to contact AQMD during their selection process for new school sites. For this purpose, staff proposes to execute a contract with Oralia Michel Marketing and Public Relations and their subcontractor Cordoba Corporation in an amount not to exceed $48,728.

    Ms. LaPisto-Kirtley, during the staff presentation, suggested AQMD air the produced Public Service Announcement (PSA) a few more times through the local cable stations in order to get the information to the cities. It was also suggested that staff evaluate the cost effectiveness of communicating the AQMD message through the PSAs. Staff will return to the Committee on this matter.

    Ms. LaPisto-Kirtley also voiced her concerns about the urgency of adding the new task order on a sole-source basis as against going out to bid. She further voiced concern about the services that an outside contractor would provide in the preparation of a guidance document. Ms. LaPisto-Kirtley preferred AQMD staff work on the guidance document using the funding. In response, Dr. Wallerstein stated that staff is spread thin on projects that have been prioritized by the Board, with possible downsizing to occur due to anticipated revenue shortfall in FY 2004-05. Ms. LaPisto-Kirtley suggested that AQMD should notify the school districts of the importance of including AQMD as part of their preliminary process of searching for a school site. Ms. LaPisto-Kirtley requested that staff bring forward a detailed task order when it goes to the Board in May. Based on the discussions, Ms. LaPisto-Kirtley made a substitute motion to go out for bid on the new task order rather than a sole-source contract as recommended by staff; motion died, for lack of a second. Existing motion to go with staff’s recommendation was made by Wilson, seconded by Carney. Motion carried on a vote of 3:1.
     
  7. Ethnic Community Advisory Group Minutes for February 11, 2004: Attached for information is the Ethnic Community Advisory Group minutes for the February 11, 2004. Ms. LaPisto-Kirtley requested clarification from staff on page 33 of the minutes regarding off-site committee locations and whether there are costs off-site. Dr. Ganguli clarified that there was no cost to AQMD associated with the ECAG meetings held off-site. Moved by Loveridge, seconded by Carney.
     
  8. Local Government & Small Business Assistance Advisory Group Minutes for February 13, 2004: Attached for information is the Local Government & Small Business Assistance Advisory Group (LG&SBA) minutes for the February 13, 2004, meeting. Moved by Loveridge, seconded by LaPisto-Kirtley.
  9. Review May 7, 2004, Governing Board Agenda:
    Dr. Wallerstein stated that the May agenda is relatively straightforward with little controversy. However, Dr. Wallerstein recommended that a second Budget Workshop be agendized right after the May 7, 2004 Board meeting to continue budget discussions prior to approval at the June 4, 2004 Board meeting, if it is required.
  10. Other Business: None.
     
  11. Public Comment: None.

Meeting adjourned at 10:19 a.m.

Attachments

  1. Ethnic Community Advisory Group Minutes for February 11, 2004
  2. Local Government & Small Business Assistance Advisory Group Minutes for February 13, 2004

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